DEPARTMENT OF WATER AND SANITATION – ADMINISTRATION OFFICER

CLOSING DATE : 02 October 2020
NOTE : Interested applicants must submit their applications for employment to the email address specified to each post. Applications must be submitted on a
signed and dated Z83 form, obtainable from any Public Service Department,
and should be accompanied by a comprehensive CV as well as copies of
qualifications and Identity document. No late, applications will be accepted.
Original/certified copies must be produced by only shortlisted candidates
during the interview date. A SAQA evaluation report must accompany foreign
qualifications. Applications that do not comply with the above mentioned
requirements will not be considered. All shortlisted candidates for SMS posts
will be subjected to a technical and competency assessment. A pre-entry
certificate obtained from the National School of Government (NSG) is required
for all SMS applicants. Candidates will complete a financial disclosure form and
also be required to undergo a security clearance. Foreigners or dual citizenship
holders must provide the Police Clearance certificate from country of origin.
The Department of Water Sanitation is an equal opportunity employer. In the
filling of vacant posts the objectives of section 195 (1) (i) of the Constitution of
South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives
as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and
relevant Human Resources policies of the Department will be taken into
consideration. Correspondence will be limited to short-listed candidates only.
If you do not hear from us within two (2) months of this advertisement, please
accept that your application has been unsuccessful. The department reserves
the right not to fill these positions. Women and persons with disabilities are
encouraged to apply and preference will be given to the EE Targets.
MANAGEMENT ECHELON

POST 22/136 : ADMINISTRATION OFFICER: SCM REF NO: 021020/13
Branch: NWRI Central Operation
SALARY : R257 508 per annum (Level 07)
CENTRE : Upper Vaal, Vaal Dam
REQUIREMENTS : A National Diploma in Public Management/Supply Chain management One (1)
to three (3) years relevant work experience in the field of Supply Chain
Management. Computer literacy. Good knowledge of PFMA, PPPFA, Treasury
Regulations, Practice notes and Supply Chain Management policies and
procedures. Extensive knowledge in buying/purchasing. Must be able to work
under pressure. Must have the ability to communicate effectively with clients.
Good planning, organising, leading and problem solving skills. A valid driver’s
licence (attach a copy). Candidates applying for this position should be willing
to travel nationwide. Knowledge of SAP and Supervision experience will serve
as an advantage.
DUTIES : Supervise subordinates. Administer the procurement of goods and services.
Ensure compliance to SCM policies, processes and procedures: Provide
training to the internal clients regarding SCM processes and procedures
including Demand Plan. Compile and coordinate and consolidate demand plan
for the Vaal Dam office. Review specifications for transactions to be procured.
Perform need analyses, market research and benchmarking. Identify
acquisition method to be used for all transactions required. Ensure compliance
to demand plan before issuing reference number to unfold procurement
process. Provide progress report on demand plan. Attend to enquiries
regarding SCM matters. Release purchase orders or purchase requisitions on
SAP system. Administer contract management. Check purchase requisitions
for correctness, completeness and sign the requisition documents. Compile
audit reports. Check documentation for correctness and sign order documents.
Conduct quarterly and bi-annual reviews for subordinates and submit them
within the provided timelines. Perform inventory, warehouse management and
stock taking.
ENQUIRIES : Mr. PJ Bredenhann Tel No. (016) 371 3030 / 082 820 5843
APPLICATIONS : Upper Vaal, Vaal Dam, Please email your applications quoting the relevant
reference number to CORecruitment@dws.gov.za
FOR ATTENTION : Mr. KL Manganyi
NOTE : Preference will be given to African, Indian, Coloureds, White females and
persons with disabilities

OTHER POSTS

POST 22/137 : ADMINISTRATION OFFICER REF NO: 021020/14
Branch: NWRI Central Operations
SALARY : R257 508 per annum (Level 07)
CENTRE : Vaal Dam
REQUIREMENTS : A National Diploma in Public Management/Financial Management. One (1) to
three (3) years’ experience in the financial field. Knowledge and understanding
of PFMA, Treasury Regulations and relevant financial policies. Knowledge of
SAP and Persal systems. Computer literacy. Good communication and
interpersonal relations skills, problem solving, conflict management, ability to
work under pressure, self-motivated and willingness to work an extra hours
when necessary. A valid driver’s license (attach a copy).
DUTIES : Responsible for checking of allowances and deductions before processing and
approving them on Persal system, i.e. S&T claims, overtime, standby and shift
allowance claims (including Sunday and Public allowance). Releasing
transactions on SAP system such as sundry payments, creditors’ payments,
cash receipts, petty cash expenses and replenishment; and other related
payments. Authorising journals on SAP system. Dealing with salaries related
matters. Management of cashier and Petty cash. Compilation of DMP for the
section. Assist in budget inputs from sections and the consolidation process.
Monitoring and oversee expenditure control. Attend to audit queries and
respond accordingly. Management of departmental debts. Control of General
Ledger accounts according to the PFMA and all other financial prescripts.
Perform accounting functions related to the general ledger including: monthly
reconciliation of vendors and month-end closure. Monthly clearing of suspense
accounts such as GRIR. Provide expenditure reports on monthly basis to
management. Prepare monthly financial reports. Ensure that all reports are
submitted and adhere to the deadline. Ensure the proper filling of finance
payments and related documents. Supervision of personnel.
ENQUIRIES : Mr. Bredenhann Tel No. (016) 371 3030 / 082 820 5843
APPLICATIONS : Vaal Dam Please email your applications quoting the relevant reference
number to CORecruitment@dws.gov.za
FOR ATTENTION : Mr. KL Manganyi
NOTE : Preference will be given to African, Indian, Coloureds, White females and
persons with disabilities.

OTHER POST

POST 22/138 : ADMINISTRATION OFFICER REF NO: 021020/15
Branch: NWRI: Central Operations
SALARY : R257 508 per annum (Level 07)
CENTRE : Potchefstroom
REQUIREMENTS : National Diploma in Public Administration/Management/Human Resource
Management. Three (3) to five (5) year’s relevant administrative experience. A
valid driver’s licence (attach a copy). Introduction to PERSAL Certificate.
Computer literacy. Knowledge and understanding of human resources and
financial prescripts. Knowledge and understanding of the legislative framework
governing the public service. Must have good Interpersonal relations skills,
customer care and supervisory skills. Be able to work independently and in a
team. Basic knowledge of problem solving skills. Willingness to travel outside
of working hours.
DUTIES : Manage and Administer Personnel Management and Administration function
within the Scheme. Mange the Corporate Services function within the Scheme.
Manage and Administer Transport Management and Fleet Services. Manage
and administer Human Resources function and Office Support Services.
Manage HRD projects, Training Coordination and PMDS. Provide HR and
Policy Advisory Service to all employees within the Scheme. Supervise
personnel and conduct performance evaluations. Ensure that all reports are
submitted within the financial year closure. Coordinate training of all sections
at Potchefstroom.
ENQUIRIES : Mr. PS Kunene Tel No: (012) 741 7336/ Mr. S Msayi Tel No: (018) 294 9303
APPLICATIONS : Potchefstroom Please email your applications quoting the relevant reference
number to CORecruitment@dws.gov.za
FOR ATTENTION : Mr. KL Manganyi
NOTE : Preference will be given to African, Indian, Coloureds, White females and
persons with disabilities.