ADMINISTRATION CLERK

ADMINISTRATION CLERK

Job Details

Department of Health

ADMINISTRATION CLERK

• Reference Number : REFS/013383
• Directorate : Employee Health and Wellness
• Number of Posts : 1

• Package : R176 310 per annum ( plus benefit)
• Enquiries : Ms. G Gemmel: Tel 079 881 7014

Requirements :

• Grade 12 Certificate or equivalent qualification. A Degree or Diploma in admin related field will be an added advantage. Administration exposure in the Public Sector Health environment will be an added advantage. Computer literacy, typing skills, organizational/ administrative skills. Excellent verbal and written communication skills. Knowledge of record – keeping (electronic and physical). Be familiar with governmental prescripts and legislation.

Duties :

• The successful candidate will perform routine and complicated administrative tasks relating to general office functions. Manage and maintain confidentiality of documents efficiently and effectively. Attend to all visitors, as well as internal and external stakeholders in an efficient and professional manner. Appropriately classify, file and maintain all relevant documentation for the directorate. File documents in a way, which is orderly and enables easy access to information. Manage all administrative support processes in the office of the Director, which includes management of the manager’s electronic diary, manual and electronic filing and retrieving of all internal documents, policies and circulars through a system of information management. Allocate and track files for progress purposes. Schedule appointments, workshops and meetings. Make all necessary travel arrangement and bookings for meetings as well as management of all documents attached to such activities. Assist in the preparation of electronic presentations for the office. Answering and making telephone calls on behalf of directorate. Typing of letters, writing of basic letters, memorandums and reports and making photocopies. Apply and manage all policies and procedures applicable to the relevant directorate/ office, including financial, human resources and procurement. Completion of all documents for payment of services offered to the directorate. Assist with compiling of monthly statistics. Any other administration duties as delegated from time to time by authorized personnel.

Notes :

• Applications should be submitted strictly online at the following E-Recruitment portal: http://professionaljobcenter.gpg.gov.za. No hand-delivered, faxed or emailed applications will be accepted. NB: For assistance with online applications please email your query to e-recruitment@gauteng.gov.za. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV), copies of qualifications, ID-Document and a valid Driver’s Licence. (Such copies need not be certified when applying for the post; only shortlisted candidates will receive communication from HR to submit certified copies not older than 6 months on or before the day of the interview). Applications without proof of the above required documents will be disqualified. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. People with disabilities are encouraged to apply. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to make an appointment to the advertised post.

Employer : Department of Health

Location : Central Office

Closing Date : 14-03-2022

Criteria Questions
Do you have a Grade 12 Certificate or equivalent qualification?
Are you computer literate?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.

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