City of Johannesburg Metropolitan Municipality seeks to fill permanent position for Admin Officer post.
JOB PURPOSE:
To coordinate administrative and secretarial activities in Repairs and Maintenance
Manager’s Office; collate and record all administrative reports and documentation; execute all other
activities as assigned within the office.
KEY PERFORMANCE AREAS
Secretarial tasks: Coordinate special activities such as interviews and workshops etc
• Provide administrative support to the Manager during official visits
• Organise and attend meetings with Manager where necessary, taking minutes during meetings
• Coordinate actions arising from stakeholder engagements
• Arrange catering for all management functions.
Administrative duties for the Regional Office: Liaise with Head Office regarding Finance, Human Capital and Communications matters
• Devise and maintain an office system including data management and filing
• Ensure and maintain stationery stock availability
• Coordinate, monitor and direct the acquisition of supplies, telecommunication systems, office facilities, records storage, retrieval systems and forms
• Compile and update project lists
• Communicate events on behalf of the Department/ Unit
- Coordinate transport arrangements, visa, accommodation, tickets and any other requests in liaison with the Travel Coordinator • Coordinate office activities and functions and upholds a positive image thereof
- Produces documents, brief papers, reports and presentations as directed • Maintain the departmental
filing system and control measures according to requirements • Document access requests logged and
administered within agreed timeframes • Document distribution register and ensure compliance thereof - Handle customer complaints • Facilitate HR related issues including employee wellness.
Financial Administration and Procurement: Manage the regional office’s petty cash float • Monitor
office administration operational expenditure • Initiate the procurement of office supplies according to the
policies and procedures of JCPZ • Monitor requisitions turnaround times and resolve problems thereof - Process purchase orders and ensure compliance as per the policy • Verify correct debiting of GL
accounts with purchase amounts • Monitor the stock levels of consumables.
Optimises Individual and Team Performance: Performance Management • Actively participates and
manages own performance levels • Support the development of performance contracts for individual
members • Facilitate regular performance reviews.
MINIMUM JOB REQUIREMENTS: Grade 12 (NQF level 4) • National Diploma in Office Management
or Administration • 2 – 3 years’ experience in general administration • Valid driver’s license is an added
advantage.
COMPETENCIES: Planning and organising • Communication skills • Financial Acumen • Diary
management • Report writing • Knowledge and application of Procurement Procedures • JCPZ policy and procedure framework • Alignment with JC
How to apply for Admin Officer Post at City of Johannesburg Metropolitan Municipality
Workplace: Facilities (Springfield)
Contact for Enquiries: 011 712 6601/ 6792/ 6749
Email CVs to: talentmanagement@jhbcityparks.com
Reference: AO25052023 • Closing Date: 16 June 2023
“Quote the reference number on the subject; failure to adhere to the given instruction will result in disqualifying your application”
Note: Johannesburg Parks and Zoo is an equal opportunity employer. If you do not receive a response from us within 21 days after the closing date of this advertisement, please accept that your application was unsuccessful
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