Sanral Administrative Coordinator (Permanent)

Sanral Administrative Coordinator (Permanent)

Administrative Coordinator Permanent

Description
POSITION OBJECTIVES:
To provide high-quality, responsive administrative and secretarial support to the Chief Procurement Officer well as liaison support for the Executive Leadership Team and other key stakeholders.

MINIMUM REQUIREMENTS

• An administrative qualification at an NQF level 6.
• At least five years of relevant personal assistant experience at an executive level

ADVANTAGEOUS

• Achieved / Studying torwards chartered secretary.
• Experience in dealing with diverse groups of people including CEOs, Board
  Members, Senior Executives, and/or government stakeholders.

WORKPLACE COMPETENCIES

Excellent written and verbal communication skills.
Ability to achieve thoroughness and accuracy when accomplishing a task.
A high level of computer proficiency is required in MSWord, Excel and Powerpoint.
Demostrate the ability to organise different elements of a complex body or activity to enable to work together effectively.

KEY RESPONSIBILITIES
Executive Support

Work closely and effectively with the CPO to keep him/her well informed of upcoming commitments and responsibilities, following up proactively and appropriately.
Act as conduit between the CPO and internal/external stakeholders.
Ensure professionalism, privacy and high confidentiality in handling all matters in the CPO’s office.
Serve as primary point of contact for internal/external stakeholders on all matters pertaining the to the CPO, including those of highly confidential and critical nature.
Prioritise and determine appropriate cause of action, referral and responsive, exercising judgment to reflect CPO’s style and SANRAL policy.
Administration and office management

Proactively support the CPO of the respective function with matters within their scope of work.
Responsible for filing and documentation management for the CPO and the respective function required.
Process incoming documents by prioritisation and distribute to the relevant party accordingly (e.g. memorandums, claims, authorisations) amongst other related responsibilities for the CPO and the division.

Type and draft correspondences such as memo’s and letters amongst others when required.
Ensure timely and quality submissions of reports to the Office of the CEO/Board Committees.
Completea broad variety of administrative tasks that facilitate the CPO’s ability to effectively lead the department, including; assisting with special projects; designing and producing complex documents, reports and presentations; collating and preparing information for meetings with Management, staff and external stakeholders; composing and preparing correspondence.
Co-ordination

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Co-ordinate all travel requirements within the respective function.
Co-ordinate and maintain calendar and schedule of the CPO regarding meetings, deadlines, reports and other duties within respective function, in correspondence with other functions and external stakeholders.
Prioritise inquiries and requests, while trouble shooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
Co-ordinate the timely submission of reports to relevant structures for the CPOand division.
Co-ordinate activities between functional leadership and direct reports.
Co-ordinate facilities-related requirements for the team i.e. arrangement of laptops, access cards etc.
Meetings

Compile meeting agendas in collaboration with the respective chairperson of the meeting, CPO and division.
Organise internal and external meetings on behalf of the CPO ensuring all necessary requirements are made e.g., meeting venue, presentations, etc.
Responsible for accurate and complete minute-taking and timely distribution thereof, including management of action points.
Compliance & Stakeholder Liaison

• Ensure compliance of submission dates to relevant structures.
• Ensure liaison of respective function with other functions within SANRAL as well as external stakeholders
• Attend to general inquiries from external stakeholders within the respective function.

EMPLOYMENT REFERENCE CHECKS
Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials. Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only.

EMPLOYMENT EQUITY
Appointments will be made in accordance with SANRAL’s Employment Equity plan. SANRAL reserves the right not to fill any position.

SANRAL reserves the right not to fill any position

Closing date for applications: 23 September 2025

Link to apply for this application:

Career Opportunities: Administrative Coordinator (2728)

Please note that feedback will be given to shortlisted candidates only.

Closing date: 23 September 2025

Apply now