DEPARTMENT OF DEFENCE

CLOSING DATE : 13 October 2023 (Applications received after the closing date and faxed copies will not be considered).

NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021 or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an
application be received using incorrect application employment form Z83, it will
be disqualified, which must be originally signed and dated by the applicant and
which must be accompanied by a detailed CV only (with full particulars of the
applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
which should not be older than six months.

Failure to comply with the above
instructions will result in applications being disqualified. Applicants applying for
more than one post must submit a separate form Z83 (as well as the
documentation mentioned above) in respect of each post being applied for. If
an applicant wishes to withdraw an application it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted.

The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. Applicants
who do not receive confirmation or feedback within 3 (three) months after the
closing date, please consider your application unsuccessful. Due to the large
volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only.

For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months in terms of the prescribed rules.

OTHER POSTS

POST 34/36 : REGISTRY CLERK: PRODUCTION REF NO: FMD/04/34/23/10
Chief Directorate: Accounting
Directorate: Personnel Payments
Finance Management Division
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria

REQUIREMENTS : Grade 12 certificate (NQF L4). Added advantage: A minimum of one year
relevant experience in the relevant field. In the possession of a valid
RSA/Military driver’s licence. Special requirements/Skills needed: Reasoning
and problem solving ability. Computer literate (MS Office software package).
Good verbal and written communication skills. Ability to effectively function as
part of a team, receptive to work-related suggestion/ideas,
decisive/persevering iro task finalisation and able to effectively function under
pressure. Disposition and aptitude towards correct effective and efficient
Registry practices.

DUTIES : Assist in implementing and maintaining processes to manage and control
incoming and outgoing correspondence as well as maintaining an effective
filling system for correspondence, documentation and payments files in the
applicable sub-section. Collecting/delivering documentation and payments
files from/to section applicable. Assisting in ensuring the correct and efficient
recording and storage of S&T related documentation. Render an effective filing
and records management service for subsistence and travel section. Filling of
files consisting of S&T claims.

Distributing documents to the relevant checkers.
Opening and closing of S&T files. Management of the files register (incoming
and outgoing claims). Numbering of files after receiving them. Managing of the
disapproval registry book. Attending to enquiries and sending clients to the
relevant personnel. Assisting in the location of files that are misfiled. Filing,
storage tracing and retrievals of documents and files. Handle of enquiries
pertaining to S&T files. Handle of enquiries pertaining to S&T files. Making
photocopies when requested. Sending and receiving faxes when requested to
do so.

ENQUIRIES : Mr J.G. Lottering Tel No: (012) 392 2417

APPLICATIONS : Applications must be submitted to: Financial Management Division, DFSS,
Career Management Section, Private Bag X137, Pretoria, 0001 or applications
may be hand-delivered to: Department of Defence, Poynton building, 195
Bosman Street, Pretoria where it must be placed in wooden post box number
5 at Reception. Note: Please use reference number not post number.

NOTE : Financial Management Division is guided by the principle of Employment
Equity Act; therefore, all the appointments will be made in accordance with the
Employment Equity target of the Division. Preference will be given to African
males, African females, White males, India males, Coloured males, Coloured
females and Persons with Disabilities.

DEPARTMENT OF DEFENCE: REGISTRY CLERK