RECEPTIONIST

RECEPTIONIST

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to
promote representatively in the Public Service through the filling of these posts and with persons whose
appointment will promote representatively, will receive preference. An indication by candidates in this
regard will facilitate the processing of applications. If no suitable candidates from the unrepresented
groups can be recruited, candidates from the represented groups will be considered. People with
disabilities are encouraged to apply.

CLOSING DATE : 19 December 2022 at 16H00

NOTE : Applications for Senior Management positions must ONLY be emailed to the
email address specified for each Senior Management positions. Faxed or late
applications will NOT be accepted. Kindly take note that with effect from 01
January 2021, DPSA approved the new Z83 Application Form (obtainable from
any Public Service department); applicants are requested to use the new
application form and the Z83 form must be signed when submitted as failure to
do so will result in their application being disqualified. With regard to completion
of new Z83 form, part A and B must be fully filled, Part C on method of
correspondence and contact details must be fully filled, two questions relating
to condition that prevent reappointment under part F must be fully answered.
Page 1 must be initialled, failure to comply with the above, applicants will be
disqualified. To streamline the recruitment process to be more responsive to
the public, as well as to create more protective measures during the pandemic
by avoiding over-crowding and curb the costs incurred by applicants such
measures should include the following regarding certification: Advertisement
and accompanying notes must clearly capture the requirements for the
certification to reflect that applicants, Please not note that applicants are not
required to submit copies of qualifications and other relevant documents on
application but must submit the Z83 and a detailed Curriculum Vitae. The
communication from HR of the department regarding requirements of certified
documents will be limited to shortlisted candidates. Therefore only shortlisted
candidates for a post will be required to submit certified documents on or before
the day of the interview following communication from HR. The application for
employment Form (Z83) provides under the sectional “additional information”
that candidates who are selected for interviews will be requested to furnish
additional certified information that may be requested to make final decision. It
must be borne in mind that when a document is certified as a true copy of an
original, the certifier only confirms it being a true copy of the original presented.
Therefore, the certification process does not provide validation of the
authenticity of the original document. The validation occurs when the
documents is verified for authenticity. Regulation 67 (9) requires the executive
authority to ensure that he or she is fully satisfied of the claims being made and
these read with Regulations (57) (c) which requires the finalisation of Personnel
Suitability Checks in order to verify claims and check the candidate for purpose
of being fit and proper for employment. Applications not complying with the
above will be disqualified. Should you not have heard from us within the next
months, please regard your application as unsuccessful. Note: It is the
responsibility of all applicants to ensure that foreign and other qualifications are
evaluated by SAQA. Recognition of prior learning will only be considered on
submission of proof by candidates. Kindly note that appointment will be subject
to verification of qualifications and a security clearance. Faxed or late
applications will NOT be accepted. Shortlisted candidates must be willing to
undergo normal vetting and verification processes. Should you not have heard
from us within the next 3 months, please regard your application as
unsuccessful. Kindly note that appointment will be subject to verification of
qualifications and a security clearance. Faxed or late applications will NOT be
accepted. Shortlisted candidates must be willing to undergo normal vetting and
verification processes. Should you not have heard from us within the next
months, please regard your application as unsuccessful. Shortlisted
candidates must be willing to undergo normal vetting and verification
processes. Entry level requirements for SMS posts: In terms of the Directive
on Compulsory Capacity Development, Mandatory Training Days and
Minimum Entry Requirements for SMS that was introduced on 1 April 2015; a
requirement for appointment into SMS posts from 1 April 2020 is the successful
completion of the Senior Management Pre-Entry Programme as endorsed by
the National School of Government (NSG). The course is available at the NSG
under the name Certificate for entry into SMS and the full details can be
obtained by following the below link: https://www.thensg.gov.za/trainingcourse/sms-pre-entryprogramme/. All shortlisted candidates for SMS positions
will be subjected to a compulsory technical or competency-based test that
forms part of the interview process. Following the technical exercise and the
interview, the selection panel will identify candidates to undergo a generic
management competency assessment and the successful candidate must be
willing to sign a performance agreement and be subjected to security
clearance.
MANEGEMENT ECHELON

POST 45/175 : RECEPTIONIST REF NO: 2022/461
SALARY : R151 884 per annum
CENTRE : Head Office (Pretoria)

REQUIREMENTS : A Senior Certificate/Grade 12. Willing to adapt work schedule in accordance
with office requirements. Knowledge of Departmental Policies and Regulation;
Government Legislatives; Minimum Information Security Standards (MISS)
Act; General office administration functions. Basic communication skills;
Computer literacy; Basic numeracy; Interpersonal relations; Organisational
skills; Basic Financial Management skills. Resourceful; Presentable;
Professional demeanour; Creative; Ability to work under stressful situations;
Ability to communicate at all levels; People orientated; Trustworthy; Assertive;
Hard-working; Self-motivated; Ability to work independently.

DUTIES : Render reception services to the Office of the Minister. Receive and direct
telephonic and electronic calls and messages. Liaise with clients, managers
and related stakeholders as directed. Receive and engage visitors. Keep a
logbook of each day’s visitors. Ensure a clean reception area. Exercise control
of access to the Office of the Minister. Support the security profile of the Office.
Arrange and provide refreshments for visitors /clients as directed. Provide
general administrative support services to the office of the Minister. Receive
and administer the flow of information and documents in the Office. Prepare
and distribute documents as directed. Assist with enquiries related to the
Office. Administer the procurement process of office equipment and stationary.
File/ store, trace and electronically and manually retrieve documents and files.
Assist with processing of claims for travel and accommodation. Assist with
administration of leave for staff in the office of the Minister. Provide general
secretarial services to the office of the Minister. Assist with arrangement of
meetings. Organise logistics for the meeting. Assist with preparation of
documentation for the meetings. Execute all claims for travel, accommodation
and rental cars. Assist with effective flow of information and documents: Direct
received submission to relevant managers within the office of the Minister.
Ensure the safekeeping documentation. Responds to enquiries received from
internal and external stakeholders as directed. Draft documents as required.

ENQURIES : Mr SC Zaba Tel No: (012) 406 1544

APPLICATIONS : Head Office Applications: The Director-General, Department of Public Works,
Private Bag X65, Pretoria, 0001 or CGO Building, Cnr Bosman and Madiba
Street, Pretoria.

FOR ATTENTION : Ms NP Mudau