ADMINISTRATIVE OFFICER

ADMINISTRATIVE OFFICER

NATIONAL SCHOOL OF GOVERNMENT
The National School of Government (The NSG) contributes to the building of an effective, capable and
professional public service through the provision of relevant, mandatory and non-mandatory training
programmes. Suitably qualified, dynamic, passionate, and experienced persons are invited to apply for
the vacant permanent positions. Applicants are requested to visit the NSG website at www.thensg.gov.za
or www.dpsa.gov.za for information on the requirements and duties of the position.

APPLICATIONS : Postal: The Principal: National School of Government, Private Bag X759,
Pretoria, 0001, hand delivery at ZK Mathews Building, 70 Meintjies Street,
Sunnyside, Pretoria, or e-mail at Recruitment.Admin02@thensg.gov.za

FOR ATTENTION : Kindly contact Mr Thabo Ngwenya Tel No: (012) 441 6108 or Mr Mpho
Mugodo, (012) 441-6017.

CLOSING DATE : 21 October 2022 at 16h00

NOTE : Applications must consist of: A fully completed and signed new Z83 form with
a comprehensive CV only containing contactable references. Only shortlisted
candidates will be required to submit certified documents on or before the day
of the interview. The relevant reference number must be quoted in the
application form. Foreign qualifications must be accompanied by an evaluation
certificate from the South African Qualification Authority (SAQA). Shortlisted
candidates might be subjected to a technical exercise for the post (s) All
appointments are subject to personnel suitability checks such as security
vetting, citizen verification, financial records check, and qualifications
verifications. Applications who do not comply with the above-mentioned
requirements as well as applications received late, will not be considered. The
successful candidate will be expected to sign a performance agreement within
three months from the date of assumption of duties and to disclose particulars
of all registrable financial interests within a month. The selection process will
be in line with the NSG Recruitment and Selection Policy and other prescripts.
The employment decision shall be informed by the Employment Equity Plan of
the Department to achieve its employment equity targets. It is the Department’s
intention to promote equity (race, gender, and disability) through the filling of
this post. The NSG is intended to promote representative through the filling of
the post(s) and that the candidature of person whose transfer/appointment will
promote representativeness, will receive preference. Preference will be given
to youth, people with disability and women in accordance with the NSG
employment equity). The NSG reserves the right not to make an appointment
and to use other recruitment processes. Correspondence will be limited to
shortlisted candidates only.

OTHER POST
POST 38/29 : ADMINISTRATIVE OFFICER: EXECUTIVE OFFICE SUPPORT REF NO:
NSG 24/2022
Job purpose: To provide executive administrative support services to the Office
of the Principal to fulfil the National School of Government mandate of
delivering education, training and development.

SALARY : R261 372 per annum (Level 07), plus competitive benefits

CENTRE : Pretoria

REQUIREMENTS : National diploma (NQF level 6) in Business Administration, Public
Management, Finance, Economics or relevant field. Experience: One (1) to two
(2) years relevant experience in office administration including undertaking
research. Knowledge: Microsoft Office suite, especially Word, PowerPoint and
Excel, Virtual meetings (organize, host, record, transcript). Meetings
management (scheduling, agenda setting, recording, minute taking, action
plans), Public service legislation, policies, prescripts and procedures, Financial
and supply chain management, Office management. Document management,
Protocol, etiquette and diplomacy: Skills: Strong computer literacy. Strong oral
and written communication skills. Strong interpersonal skills. Strong planning
and organizing skills. Basic programme and project management skills.
Problem solving and analysis. Client orientation and customer focus. Basic
analytical skills. Basic research skills, Basic financial management skills.
Presentation skills. Basic Numeracy skills. Personal Attributes: High level of
reliability. Client focused attitude. Keen attention to detail. Ability to work in a
team. Trustworthy and Honest. Maintain very high levels of confidentiality.
Good grooming and presentation, Willing to work long hours and outside
working hours.

YOU MAY ALSO LIKE TO APPLY FOR:

• ATM ASSISTANT
• Learnership Programme
• Receptionist
• Admin Assistant
• ADMINISTRATIVE CLERK (X4 POSTS)
• ADMINISTRATIVE OFFICER

DUTIES : The incumbent will be responsible for: Design and implement appropriate
systems for the Office of the Principal in line with departmental policies and
standard operating procedures. Provide administrative support including
packaging, scanning, and processing of documents. Conduct elementary
research as required to support the Principal. Disseminate information to
stakeholders. Draft letters, memoranda, reports, and submissions as may be
required. Provide administrative support to managers in the Office of the
Principal. Manage filing of documents in line with the departmental records
management policy and filing system, as well as electronic document
management. Handle confidential documents and file accordingly. Receive,
acknowledge, and record correspondence in the Office of the Principal. Follow
up on correspondence sent to Branches for responses. Liaise with other
managers in the Office of the Principal to ensure efficient document
management. Develop an annual schedule for the meetings of the NSG
governance and management structures. Manage logistical arrangements for
all meetings, including venue, catering, and equipment. Manage agenda
setting, documents distribution and provide secretariat support. Communicate
meeting resolutions and follow up on the implementation of these resolutions.
Maintain an up-to-date stakeholder database for the Office of the Principal.
Monitor and manage the inventory and stock in the Office of the Principal.
Manage the procurement of goods and services and petty cash and process
payments to service providers. Liaise with Finance to ensure proper
implementation of financial and SCM policies. Manage all travel and
accommodation arrangements for the Office of the Principal.

ENQUIRIES : Thabo Ngwenya Tel No: (012) 441 610

ADMINISTRATIVE OFFICER