EVENTS COORDINATOR

Job Details

Department of e-Government

EVENTS COORDINATOR

• Reference Number : REFS/013691
• Directorate : Chief Directorate: Communication
• Number of Posts : 1

• Package : R176,310 per annum (plus benefits)
• Enquiries : Mr. Oscar Baloyi, Tel (011) 689 4648

Requirements :

• Matric plus NQF level 5 in hospitality, public relations, events management, or related field. Experience in project management with a track record of successful events. Excellent organizational skills with the ability to multitask under pressure. Strong communication and interpersonal skills. Valid driver’s license

Duties :

• We are seeking a creative, highly organized event coordinator to help us execute unforgettable events that generate brand awareness, build business relationships, and boost employee morale. You will be responsible for conceptualizing ideas for the events, creating and enforcing budgets, liaising with suppliers, communicating with stakeholders, and ultimately ensuring that each event is flawlessly executed. Responsible for the logistic coordination and organization of assigned events in the department of eGov. Understanding and identifying briefs, requirements, and expectations for each event. Brainstorming and implementing event concepts and themes. Preparing event budgets and ensure suppliers are contracted on time and processing of invoices. Search for event venues (hotels or conference centres) and promote value for money principle when negotiating prices for each assigned event Organizing suppliers, caterers, staff, and entertainment. Follow-up with venue representatives about details and needs of each event, provides all on-site requirements, and coordinates all pre-event requests. Coordinating all logistical elements of the event to maximize success. Managing set-up, tear-down, and clean-up operations of all events both internally and externally. Anticipating attendee needs and preparing against potential risks. Developing post-event reports on the effectiveness of each event. In charge of the travel planning and accommodation booking for all travelling staff members and assist with all necessary visa requirements for travelling staff members.

Notes :

• It is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. APPLICATIONS: Applications must be submitted on form z83, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. All applications should be delivered to: Gauteng Department of e-Government, Imbumba House, 75 Fox Street, Marshalltown, or post to P/Bag x112, Marshalltown, 2107 or Applicants can apply online at: www.professionaljobcentre.gpg.gov.za
• CLOSING DATE: 14 April 2022
• NOTE: Applications must be submitted on form Z83 (obtainable from any Public Service department) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z.83. A recent, comprehensive CV, specifying all qualifications and experience, with respective dates and copies of qualifications and ID must be attached (copies need not be certified). Communication regarding certified documents will be limited only to the shortlisted candidates. General information: Short-listed candidates must be available for interviews at a date and time determine by the Gauteng Department of e-Government. Successful candidates maybe be subjected to competency assessment and must obtain a positive security clearance. Applications received after the closing date as well as those who do not comply with the requirements will not be taken into consideration. If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful. The Gauteng Department of e-Government reserves the right to fill or not fill the above-mentioned posts.

Employer : Department of e-Government

Location : Johannesburg

Closing Date : 14-04-2022

Criteria Questions
Do you have Matric plus NQF level 5 in hospitality, public relations, events management, or related field?
Do you have experience in project management with a track record of successful events?
Do you have a valid driver’s license?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.