DEPARTMENT OF HIGHER EDUCATION AND TRAINING- DATA CAPTURE

DEPARTMENT OF HIGHER EDUCATION AND TRAINING- DATA CAPTURE

DEPARTMENT OF HIGHER EDUCATION AND TRAINING
(Maluti TVET College)

POST 35/92 DATA CAPTURE (MIS) REF NO: MALUTITVET/MAIN001/2026
` Nature of Appointment: (Council Paid) 12 Months Contract
SALARY : R201 093 per annum (Level 04)
CENTRE : Maluti TVET College: Main Campus

REQUIREMENTS : NQF level 4 or 5 (A grade 12 certificate or equivalent) or NCV Level 4.
Competencies and Attributes: Knowledge of data capturing Knowledge of
computer literacy. Knowledge and understanding of Information Management
Knowledge, understanding, application and interpretation of office
management, COLTECH, data warehouse and IT prescripts Knowledge of
Skills Development Act, Public Service Regulations and Public Service Act,
Labour Relations Act. Administrative. Planning and organizing. Financial
management. Report writing Communication and interpersonal Problem
solving. Computer literacy. Analytical. Client oriented. Project management.
Team leadership People management.

DUTIES : Capture data from available records into the required formats e.g. system(s),
databases, table and spreadsheet. Capture student registration, receipt of
payment and issue student numbers. Capture ICES, ISAT and final marks.
Capture enrolment forms during the registration period. Capture marks on the
system and submit to EMIS Officer. Capture student’s absentees on the
system. Verify query missing data and errors observed during data entry.
Ensure the integrity of data capture. Courier external papers to DHET. Review
and validate all data from the records. Complete mark sheets hard copies and
make copies to be used as attendance register in the exam venue. Receive
marks from HODs. Receive mark sheets and timetable from DHET. Update
registers and statistics. Submit data. Submit mark sheets to lectures in the
marking venue (internal marking) Issue proof of registration, student card,
statement of results and certificates. Make regular backups of data. Maintain
and update system records. Keep and maintain records and files. Ensure
records and files are properly sorted and secured. File student records
alphabetically for each registration period. Provide information to components.
Email schedule of results to campus heads, HODs and senior lecturers.
Retrieve the results and disseminate information accordingly.

ENQUIRIES : NJ Ntsela Tel No: (058) 303 1732

APPLICATIONS : All applications should be posted or hand delivered to Human Resource
Management: Maluti TVET College, Corporate Office, Private Bag X33,
Bethlehem, 9700 or hand delivered at Maluti TVET College: Corporate Office,
Corner High & Broster Street, Bethlehem, 9700. Email applications can be
forwarded to hrrecruitment@malutitvet.co.za in pdf format and as one
attachment. Indicate the relevant reference number and job title on the subject
line.

NOTE : Applications quoting the relevant reference number must be submitted on a
Z83 form (effective from 01 January 2021) obtainable from any Public Service
department as well as Maluti TVET College Corporate Office or from Maluti
TVET College Official website www.malutitvet.co.za. The Z83 form must be
signed, initialed and dated. All fields of Section A, B, C and D of the Z83 must
be completed in full. Section E, F, G (Due to the limited space on the Z83 it is
acceptable for applicants to indicate refer to CV or see attached. However, the
question related to conditions that prevent re-appointment under Part “F” must
be answered. Applicants are not required to submit copies of qualifications and
other relevant documents on application but must submit the completed Z83
form and a detailed curriculum vitae.

Only shortlisted candidates will be
required to submit certified documents on or before the day of the interview
following communication from HR. Foreign qualifications must be
accompanied by a SAQA evaluation report. Immigrants should apply for work
permits before assumption of duty. Applicants who do not comply with the
abovementioned instructions/ requirements, as well as applications received
late will not be considered. Failure to submit all the requested documents will
result in the application not being considered. Maluti TVET College is an equal
opportunity affirmative action employer. Candidates whose appointments
promote representativity in terms of race, gender and disability will receive
preference. People with disability are encouraged to apply. NB: Please
consider your application as unsuccessful should you not be contacted within
60 days from the closing date of this advertisement. Correspondence will be
limited to shortlisted candidates only.

All shortlisted candidates, including the
SMS, shall undertake two pre-entry assessments. One will be a practical
exercise to determine a candidate’s suitability based on the post’s technical
and generic requirements and the other must be an integrity (ethical conduct)
assessment. Suitable candidates will be subjected to a personnel suitability
check (criminal record, citizenship, credit record checks, qualification
verification and employment verification). Successful candidates may be
required to work at other places as may reasonably be required by the
Department and the College. Maluti TVET College reserves the right to
withdraw any of the mentioned advert.

CLOSING DATE : 23 October 2026 @13:00