Payroll Administrator at Postbank
JOB TITLE : PAYROLL ADMINISTRATOR
REPORTS TO : HEAD/SENIOR MANAGER: REMUNERATION & BENEFITS
BUSINESS UNIT : HUMAN RESOURCES
LOCATION : HEAD OFFFICE: PRETORIA
POSITION STATUS : 12 MONTHS FIXED TERM
POSITION GRADE : C5
Purpose of the Job
The Payroll Administrator is responsible for preparing, verifying, and submitting accurate payroll data to the outsourced
provider, ensuring employee information, exits, and payments are correctly processed. The role maintains payroll
records, supports statutory filing, checks payroll accuracy, and provides day-to-day administrative and query support to
employees, HR, and Finance.
Job Responsibilities
Payroll Data Preparation and Submission
Collect and verify all payroll inputs, including new hires, terminations, overtime, allowances, deductions, and leave
Process weekly and monthly payroll accurately and within agreed timelines.
Submit accurate data to the outsourced payroll provider within required deadlines
Maintain up-to-date payroll schedules and ensure all changes are processed correctly
Exit Processing and Final Payments
Check and verify all exits (resignations, dismissals, retirement, ill-health, and death cases)
Ensure completion of all exit documentation and submit to the payroll provider
Coordinate final pay and benefit processing with the outsourced provider
Payroll Checking and Accuracy Control
Review payroll reports received from the outsourced provider for errors or discrepancies
Confirm that salaries, benefits, deductions, and overtime are processed correctly
Flag and assist with resolving any issues before payroll approval
Employee Records and Statutory Filing
Maintain accurate and organised employee payroll files and supporting documentation
File payroll reports, tax documents, and statutory records securely and in line with audit requirements
Update employee information on HR systems to ensure data accuracy
Payroll Queries and Administrative Support
Assist employees with queries regarding payslips, leave balances, deductions, and payments
Provide administrative support for leave capturing, claims processing, and payroll forms
Assist HR and Finance during audits by providing payroll documents and information
Qualifications and Experience
Grade 12 (Matric).
Payroll Administration qualification or relevant HR/Finance qualification advantageous.
Minimum 3–5 years’ payroll administration experience.
Sound knowledge of BCEA, PAYE, UIF, SDL and SARS payroll legislation.
Experience processing weekly and monthly payroll.
Computer literate (MS Excel, Word and Outlook).
High level of accuracy and attention to detail.
Skills and Attributes
Excellent computer literacy skills (MS Excel, Word and Outlook),
Ability to liaise with stakeholders
Strong verbal and communication skills (read, write, speak)
Numerical Accuracy
Deadline driven
Problem Solving ability
How to Apply
If you wish to apply and meet the requirements, please forward your Curriculum Vitae (CV) to:
RecruitmentNM@postbank.co.za Please indicate in the subject line the position you are applying for. To view the full
position specification, log on to www.postbank.co.za and click on Careers.
Closing Date: 14 August 2026
Disclaimers
The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in
employment, especially with regard to race, gender and disability. In compliance with the bank’s employment equity
plans, we encourage and welcome applications from diverse groups from the South African Employee active population.
Correspondence will be limited to short-listed candidates only.
If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement,
please accept that your application has been unsuccessful. The South African Postbank SOC Limited reserves the right
not to fill the positions or to re-advertise the positions at any time.
POPIA provides that everyone has the right to privacy and it includes a right to protection against the unlawful collection,
retention, dissemination and use of personal information. By applying for employment you consent to the processing of
your personal information with Postbank. Your personal information and any attached text or documentation are retained
by Postbank for a period in accordance with relevant data legislation.
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