x60 Senior Administration Clerk (24-Month Contract) at National Skills Fund (NSF)

Senior Administration Clerk (24-Month Contract)

Reference Number: NSF 40/06/2026
Location: Pretoria
Branch: Skills Development
Component: National Skills Fund (NSF)
Chief Directorate: Strategy, Innovation and Organisational Performance
Position Type: Fixed-Term Contract (24 Months)
Salary: R237,453 per annum (Salary Level 5)
Number of Positions:
Closing Date: 29 June 2026

About the Position

The National Skills Fund (NSF), within the Department of Higher Education and Training (DHET), is seeking a suitably qualified and motivated individual to fill the position of Senior Administration Clerk on a 24-month contract. The successful candidate will provide comprehensive administrative and clerical support to the Chief Directorate: Strategy, Innovation and Organisational Performance, ensuring the effective coordination of meetings, documentation, reporting, and operational activities.

Minimum Requirements

• Grade 12 Certificate or National Certificate Vocational (NCV) Level 4.
• At least 12 months of relevant administrative experience.
• Strong organisational and time-management skills.
• Ability to work proactively, independently, and with attention to detail.
• Excellent interpersonal, verbal, and written communication skills.
• Proficiency in Microsoft Office applications, including:
  • MS Word
  • MS Excel
  • MS Outlook
  • MS PowerPoint

Key Responsibilities

Administrative and Office Support

• Provide comprehensive administrative support to the Directorate.
• Coordinate and organise meetings, workshops, and strategic planning sessions.
• Manage office correspondence, documentation, and filing systems.
• Track, process, and maintain records of incoming and outgoing documents.
• Establish and maintain both electronic and manual filing systems.
• Develop and maintain an effective document management and tracking system.

Strategic Planning and Performance Support

• Assist with the coordination of strategic planning activities and engagements.
• Provide clerical support in the preparation and development of:
  • Strategic Plans
  • Annual Performance Plans (APPs)
  • Annual Operational Plans (AOPs)
• Compile reports and maintain supporting documentation for strategic planning engagements.
• Validate supporting evidence against reported performance information on a quarterly basis.
• Assist in preparing portfolios of evidence required for internal and external audits.
• Perform quality assurance checks on performance agreements and review documentation before submission to Human Resources.

Secretariat and Meeting Coordination

• Provide secretariat services to committees and project teams.
• Prepare meeting agendas and distribute documentation.
• Record, compile, and distribute meeting minutes.
• Coordinate logistics for meetings, workshops, and stakeholder engagements.
• Serve as Secretariat for project-related meetings and ensure proper record-keeping.

Financial and Operational Support

• Assist in monitoring cash flow activities and coordinating financial administration within the Directorate.
• Process administrative requests related to procurement and operational requirements.
• Arrange travel, accommodation, transport, and venue bookings for official engagements.
• Order and maintain office stationery and equipment supplies.

Records and Correspondence Management

• Manage document dispatch and receipt processes.
• Draft and type reports, letters, memoranda, and other official correspondence.
• Maintain accurate records and ensure documentation is readily available for audit and compliance purposes.

Employment Equity

The National Skills Fund is committed to promoting equal employment opportunities and affirmative action. Preference may be given to candidates whose appointment will contribute to representativity in terms of race, gender, and disability.

Applications from persons with disabilities, as well as Coloured, Indian, and White candidates, are encouraged.

Application Process

Interested applicants must submit their applications online using the New Z83 Application Form through:

• The DHET recruitment portal via the “Apply Now” option; or
• The online application system at http://z83.ngnscan.co.za/apply

Applicants are required to upload:

• A detailed and up-to-date Curriculum Vitae (CV)
• Copies of all qualifications, including Grade 12/Matric certificates
• South African Identity Document
• Valid Driver’s Licence (where applicable)
• Any additional supporting documentation required for the position

A fully completed and electronically signed Z83 application form must accompany the submission.

Only shortlisted candidates will be requested to provide certified copies of supporting documents before or on the interview date.

Candidates with foreign qualifications must ensure their qualifications are evaluated by the South African Qualifications Authority (SAQA).

Selection Process

Successful candidates will be subjected to personnel suitability assessments, including:

• Criminal record checks
• Citizenship verification
• Qualification verification
• Employment history verification

Late applications will not be considered.

Applicants who do not receive feedback within three months after the closing date should regard their applications as unsuccessful.

Enquiries

For further information, please contact:

• Mr D. Moyane: 012 943 3105
• Ms C. Els: 012 943 3250
• Ms B. Setuki: 012 943 3161

Closing Date

29 June 2026

Apply now