DEPARTMENT OF DEFENCE: SECRETARY (X2 POSTS)

DEPARTMENT OF DEFENCE: SECRETARY (X2 POSTS)

DEPARTMENT OF DEFENCE
CLOSING DATE : 24 April 2026 at 16:00 (Applications received after the closing date and faxed
copies will not be considered).

NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of these posts with candidates whose transfer/promotion/
appointment will promote representivity in line with the numeric targets as
contained in our Employment Equity plan. Applications must be submitted on
the prescribed form Z83 (obtainable from any Public Service Department office
i.e effective 01 January 2021 or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/.

Should an application be received
using incorrect application employment form Z83, it will be disqualified, which
must be originally signed and dated by the applicant, and which must be
accompanied by a detailed CV only (with full particulars of the applicants’
training, qualifications, competencies, knowledge & experience). Only
shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
which should not be older than six months. Failure to comply with the above
instructions will result in applications being disqualified. Applicants applying for
more than one post must submit a separate form Z83 (as well as the
documentation mentioned above) in respect of each post being applied for. If
an applicant wishes to withdraw an application, it must be done in writing.

Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted. The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. The level of
appointments is dependent upon, qualifications, relevant experience and
research output.

The shortlisted candidates including SMS will be subjected to
two (2) pre-entry assessments (practical and ethical exercise) which will
determine the candidate’s suitability. Applicants who do not receive
confirmation or feedback within 3 (three) months after the closing date, please
consider your application unsuccessful. Due to the large volume of responses
anticipated, receipt of applications will not be acknowledged, and
correspondence will be limited to shortlisted candidates only. For more
information on the job description(s) please contact the person indicated in the
post details. Successful candidates will be appointed on probation for the
period of twelve (12) months in terms of the prescribed rules.
OTHER POSTS

POST 12/31 : SECRETARY (X2 POSTS)
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Financial Management Division, Directorate Stores, Service and Related
Payments, Ref No: FMD/01/12/26/15A
Pretoria Directorate Finance Support Services Ref No: FMD/01/12/26/15B Pretoria

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REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. No experience Special
requirements/Skills needed Knowledge of clerical duties, practices and
working procedures. Ability to handle variety of tasks including management of
office assets stationery, procurement, etc. Computer literate (MS Office
software packages). Good telephone etiquette, and able to work under
pressure. Good interpersonal skills, adaptability and resourcefulness.
Applicant must have good communication skills and time management. Be
presentable, reliable and punctual.

DUTIES : Render effective and efficient secretarial services to the director. Take minutes
in Director’s meetings. Type a variety of documents, including agendas,
memos, letters and reports. Handle and maintain the Director’s diary,
correspondence, control files, process telephone calls and take messages.
Arrange entry authorisation, receiving visitors and serve tea/refreshments.
Arrange meetings, appointments, flights, accommodation and transport.
Ensure the director receives agendas and minutes timeously. Update and store
the director’s personal information. Remind the Director of the scheduled
meetings, appointments and submission of documents. Ensure the office is tidy
and inventory is maintained and updated. Receive, register, route and file
correspondence accordingly (i.e. agendas, minutes etc.). Applicant will also be
responsible for the procurement of office requirements in the Director’s office.

ENQUIRIES : Ms D.D. Nchabeleng, Tel No: 012 392 2892 and Ms M.P. Mohaila, Tel No: 012 392 2558/9
APPLICATIONS : Department of Defence, Financial Management Division, Directorate Finance
Support Service DFSS, Career Management Section, Private Bag X137,
Pretoria, 0001 or email to Recruit3FMD@dod.mil.za In case where applicants
are stationed in the Pretoria area, applications may be hand-delivered to:
Poynton building, 195 Bosman Street, Pretoria where it must be placed in
wooden post box number 5 at Reception. Please use reference number not
post number