Data Capturer/Office Admin at TB HIV Care (THC)

Data Capturer/Office Admin at TB HIV Care (THC)

Data Capturer/Office Admin_Transgender ( Cape Town )
Details
Closing Date: 2026/01/14

Location – Clinic or Facility Cape Town
Location – Town / City Cape Town
Location – Province Western Cape
Location – Country South Africa

Job Advert Summary
TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care

Purpose of the position:

The data/capturer administrator is responsible for providing administrative support to team members within the office as well as capturing incoming programmatic data on the relevant electronic databases, check data completeness, consistency and data verification. The position may include performing many office duties including supporting the sites leader to control petty cash, typing, faxing, scanning, copying, minute-taking, ordering supplies, attending meetings and setting up appointments, etc.

Minimum Requirements
Education

Grade 12 or Equivalent
Business Administration Certificate or similar

Work Experience:

Two years’ experience in an administrative role
Previous experience of being an administrator
Computer literate in MS Office
Three or more years related experience in the HIV AIDS and STI programme
IT or networking experience; experience in capturing data, maintaining and/or updating databases and data analysis which includes the whole data management process
Excellent organizational and administration skills, with a particular emphasis on attention to detail
Proficiency in English and another South African language
Valid code 8 driver’s licence

Duties and Responsibilities
Liaise with external and internal stakeholders
Implementation of administration systems
Capture incoming data on clients rendered service from the mobile team and outreach team
Follow up with staff to make sure data capture forms is accurately filled in, completed and returned timeously
Store, maintain captured data and do regular backups
Check data for completeness, consistency and data verification
File hard and electronic copies of data submitted
Validate data and submit reports when required
Meet with Peer Educators, HAST Counsellors and PNCs on regular basis to discuss data concerns
Retrieving service users’ records
Office management
General office support
Managing the headcount register for walk-in clients
Implement administration systems
Employee data capturing and monitoring
Filing and record keeping
Minute-taking
Managing and routing office communications, letters and documents
Preserving office records
Gathering information for reporting purposes
Updating office manuals
Managing electronic and printed files
Typing and utilising MS Office (MS Word, Excel, PowerPoint)
Utilise the relevant software packages
Retrieve clients records during consultation
General office duties
Faxing, scanning, copying
Ordering office supplies
Conducting employee orientation
Attending meetings, functions and events
Organising diaries
Handling of guests and stakeholders
Communicate effectively with internal and external stakeholders
Provide information and feedback as required
Timeous resolution of queries
Create favourable relations with all stakeholders
Works cooperatively with all team members to support the achievement of work plan activities
Participate in proactive team efforts to achieve departmental and company goals
Implements self-development initiatives
Comply with all safety policies, practices and procedures according to prescribed legislation
Report all unsafe activities to Senior Management/Human Resources
Adhere to decision making procedures
Adhere to decision making procedures

Skills and Competencies
Good communication skills
Coordination skills
Liaison skills
Networking
Problem-solving skills
Knowledge management
Planning and organising

Apply now