DEPARTMENT OF DEFENCE- ADMINISTRATION CLERK
DEPARTMENT OF DEFENCE
CLOSING DATE : 23 June 2025 at16h00 (Applications received after the closing date and faxed
copies will not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021 or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an
application be received using incorrect application employment form Z83, it will
be disqualified, which must be originally signed and dated by the applicant and
which must be accompanied by a detailed CV only (with full particulars of the
applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
which should not be older than six months. Failure to comply with the above
instructions will result in applications being disqualified. Applicants applying for
more than one post must submit a separate form Z83 (as well as the
documentation mentioned above) in respect of each post being applied for. If
an applicant wishes to withdraw an application, it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will Photostat copies or faxed copies of application
documents be accepted. The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification).
Successful
candidates will also be subjected to security clearance processes. The level of
appointments is dependent upon, qualifications, relevant experience and
research output. The shortlisted candidates will be subjected to two (2) preentry assessments (practical and ethical exercise) which will determine the
candidate’s suitability. Applicants who do not receive confirmation or feedback
within 3 (three) months after the closing date, please consider your application
unsuccessful.
Due to the large volume of responses anticipated, receipt of
applications will not be acknowledged, and correspondence will be limited to
short-listed candidates only. For more information on the job description(s)
please contact the person indicated in the post details. Successful candidates
will be appointed on probation for the period of twelve (12) months in terms of
the prescribed rules.
OTHER POSTS
POST 19/61 : ADMINISTRATION CLERK: PRODUCTION REF NO: DEFRES/15/19/25/01
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Defence Reserves Division, Armscor Building, Erasmuskloof, Pretoria.
REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent. Background on the Reserves will be an
advantage. Special requirements (skills needed): Computer literacy;
Knowledge of programmes like Dreamweaver, Fireworks, Photoshop, Word,
Excel and PowerPoint). Ability to communicate effectively (written and verbal).
Analytical, Problem solving skills, Co-ordination, Planning and Organising
skills. Good interpersonal skills and able to work independently.
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DUTIES : A successful candidate will be responsible to perform the following core
functions: Render general clerical support services such as; record, organize,
store, capture and retrieve correspondence and data. Handle routine enquiries.
Make photocopies and receive or send facsimiles. Distribute
documents/packages to various stakeholders as required. Execute all the
website responsibility. Manage and update the internet and intranet of the Def
Res Div. Provide supply chain clerical support services; liaise with internal and
external stakeholders in relation to procurement of goods and services with
regards to catering. Obtain quotations and complete procurement forms to
purchase office supplies. Keep and maintain asset register of the office.
Provide Secretarial duties; type letters and/or other correspondence when
required. Keep and maintain incoming and outgoing document register of the
office. Arrange travelling and accommodation for Chief Defence Reserves
(CDR) and Director Defence Reserves (DDR). Manage the diary of CDR and
DDR. Assist with catering arrangements of the official meetings. Host Guests
of CDR and DDR.
ENQUIRIES : Ms J. Mahlangu Tel No: (012) 355 5332
APPLICATIONS : Defence Reserves Division, Private Bag X161, Pretoria, 0001 or may be hand
delivered to Armscor Building, Cnr Boeing & Nossob Street, Erasmuskloof,
Pretoria or emailed to defres@telkomsa.net
POST 19/62 : ADMINISTRATION CLERK: PRODUCTION REF NO: DEFRES/15/19/25/02
Defence Reserves Division
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Regional Office Northern Cape (Kimberley).
REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent. Background on the Reserves will be an
advantage. Special requirements (skills needed): Computer literate (MS Word,
Excel and Power point). Ability to communicate effectively (written and verbal).
Analytical, Problem solving skills, Co-ordination, Planning and Organising
skills. Good interpersonal skills and able to work independently.
DUTIES : A successful candidate will be responsible to perform the following core
functions: Render general clerical support services such as; record, organize,
store, capture and retrieve correspondence and data (line function). Update
registers and statistics. Handle routine enquiries. Make photocopies and
receive or send facsimiles. Distribute documents/packages to various
stakeholders as required. Keep and maintain filing system of the office. Type
letters and/or other correspondence when required. Keep and maintain
incoming and outgoing document register of the office. Provide supply chain
clerical support services; liaise with internal and external stakeholders in
relation to procurement of goods and services. Obtain quotations and complete
procurement forms to purchase office supplies. Control office stationery stock.
Keep and maintain asset register of the office. Provide personnel
administration clerical support service; maintain leave register. Keep and
maintain personnel records and attendance register. Arrange travelling and
accommodation. Provide financial administration support service; capture and
update expenditure. Check correctness of subsistence and travel claims of
officials and submit to Head Quarter (HQ) for approval. Handle telephone
accounts and petty cash. Assist with external promotion; assist at Reserves
Force event. Handle visitors of Provincial Office. Liaise with external public in
order to promote the Reserves. Market and promote the Reserves.
ENQUIRIES : Lt Col J.S. Titus Tel No: (053) 830 3025 or 076 253 3526
APPLICATIONS : Defence Reserves Division, Provincial Office Northern Cape, Private Bag
X5056, Kimberley, 8300 or may be hand delivered to Army Support Base
Provincial Office Northern Cape, Gen Ken van der Spur Avenue, Diskobolos,
Kimberley or emailed to juliustitus1312@gmail.com
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