Admin Assistant at SITA

Admin Assistant at SITA

REFERENCE NR : VAC00013
JOB TITLE : Admin Assistant (ER & Wellness)
JOB LEVEL : B5
SALARY : R 210 449 – R 315 673
REPORT TO : Senior Manager
DIVISION : Human Capital Management
DEPARTMENT : HCM: ER & Wellness
LOCATION : Erasmuskloof
POSITION STATUS : Permanent (Internal /External)

Purpose of the job
To provide Administrative Assistant support to the sub department and ensure corporate support across the unit.
Provide high level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling.
Key Responsibility Areas

• Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub
  department.
• Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure
  that information reached relevant identified parties.
• Perform general office duties.
• Provide management support to the sub departmental budget
• Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA
  travelling policy and procedures to the satisfaction of the division.
• Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub
  department.
• Provide administrative support such as report writing and operational support to the Senior Manager: ER & EW
• Ensure adherence to the organisation quality standards in terms of documentation that requires management
  approval
  Qualifications and Experience
  Minimum: Grade 12 (NQF level 4) plus a relevant recognised course (shorter than a year at NQF level 4-certificate
  of competence) –depending on operational requirements.
  Certification: MS Office certification and Advanced Excel will be an added advantage.
  Experience: 1 – 2 years’ experience applicable to the specified discipline.
  Technical Competencies Description
  Knowledge of: Knowledge of principles and practices of organisation, records management and general
  administration. Basic principles of bookkeeping. Computer literacy (Advanced Excel). Office Management. Ability to
  operate standard office equipment. Ability to follow written and oral instructions. Office Management. Business
  writing skills. Report writing skills, in statistical analysis.
  Other Special Requirements
  N/A
  How to apply
  To apply please log onto the e-Government Portal: www.eservices.gov.za and follow the following process;

1. Register using your ID and personal information;
2. Use received one-time pin to complete the registration;
3. Log in using your username and password;
4. Click on “Employment & Labour;
5. Click on “Recruitment Citizen” to create profile, update profile, browse and apply for jobs;
   Or, if candidate has registered on eservices portal, access www.eservices.gov.za, then follow the below steps:
6. Click on “Employment & Labour;
7. Click on “Recruitment Citizen”
8. Login using your username and password
9. Click on “Recruitment Citizen” to create profile, update profile, browse and apply for jobs
   For queries/support egovsupport@sita.co.za OR call 080 1414 882
   Closing Date: 19 January 2024
   Disclaimer
   SITA is an Employment Equity employer and this position will be filled based on Employment Equity Plan.
   Correspondence will be limited to short listed candidates only. Preference will be given to members of designated
   groups.

• If you do not hear from us within two months of the closing date, please regard your application as
  unsuccessful.
• Applications received after the closing date will not be considered. Please clearly indicate the reference
  number of the position you are applying for.
• It is the applicant`s responsibility to have foreign qualifications evaluated by the South African Qualifications
  Authority (SAQA).
• Only candidates who meet the requirements should apply.
• SITA reserves a right not to make an appointment.
• Appointment is subject to getting a positive security clearance, the signing of a balance score card contract,
  verification of the applicant’s documents (Qualifications), and reference checking.
• Correspondence will be entered to with shortlisted candidates only.
• CV`s from Recruitment Agencies will not be considered.