Clover has an opportunity for an Administrative officer
ADMINISTRATIVE OFFICER
Details
Closing Date
2023/12/08
Reference Number
CLO231025-2
Job Title Administrative Officer
Job Type Permanent
Department Sec Distribution
Number of Positions 1
Location – Town / City East London
Location – Province Eastern Cape
Location – Country South Africa
Required Education Level Grade 12 | National Certificate
Job Category Administrative
Job Advert Summary
Clover has an opportunity for an Administrative officer to join their team at the East London Branch. The purpose of this role is to provide administrative support to the Distribution Admin and Recon Department.
Requirements
Grade 12 or equivalent NQF4
Business English: Fluent
Computer literacy (Intermediate)
Competencies
Proactive and action orientated
Acts with honesty and consistency
Maintains high standards
Business acumen
Commitment and motivation
Administrative capabilities
Ability to plan and organize
Duties and Responsibilities
Administer Driver Recons
Oversee Recon Clerks and assist when needed
Process the settled and unsettled routes
Ensure correct Route settlements are done daily
Check Route recaps for mistakes made by Clerks daily to allows for fixing the same month
Do RMA route settlement, check & correction
Follow up on outstanding referrals
Ensure that all outstanding recons is done daily
Follow up on outstanding jobs not received, older than 24 hours
Update GRV on system
Assign Re-Supply invoices
Resolve queries from System Support & Metrofile timeously
Administer Driver Ledger
EFT Payment Allocation control
Daily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk
Unallocated payments have been allocated in the same month the payment reflects on the bank statement
Debtors Control
Verifying the accuracy of invoices and other accounting documents or records
Compile & Maintain Accurate Debtors reporting daily i.e. COO Driver DAILY BALANCING
Reconcile Customer accounts where outstanding payments are due
Generate Statements on Excel & Send final customer statements to Debtors via email for payments
Follow up telephonically where the customer has no email
Place accounts on HOLD where invoices older than 3 days have not been paid
Updated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday
Escalate problem accounts to Team Leader to assist in following up
Ledger Control
Reporting on Outstanding EFT’s is done daily
Oversee Ledger Clerks and assist when needed
Reconcile and resolve discrepancies on Driver accounts via journal
Driver cash short’s are checked and reported to Distribution daily
Administer Cash Office
Receive completed Cash up documentation from Cash office clerks daily
Resolve queries from Head office or Administrative Controller regarding Cash office processing
Provide Support
Assist Recon Clerk where help is needed
Assist Ledger Clerk when needed
Assist Administrative Controller and Admin Manager when needed
Assist Delivery managers with queries
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