DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT

CLOSING DATE : 13 October 2023 at 16:00

NOTE : The application must include only a completed and signed new Z83 Form,
obtainable from any Public Service Department or on the Department of Public
Service and Administration (DPSA) website link:
\https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the required
qualifications as well as a driver’s licence where necessary, will only be
submitted by shortlisted candidates to Human Resources on or before the day
of the interview date. Failure to do so will result in your application being
disqualified.

Foreign qualifications must be accompanied by an evaluation
report issued by the South African Qualifications Authority (SAQA). It is the
applicant’s responsibility to have all foreign qualifications evaluated by SAQA
and to provide proof of such evaluation report (only when shortlisted). Please
ensure that you submit your application before the closing date as no late
applications will be considered. If you apply for more than 1 post, please submit
separate applications for each post that you apply for.

Due to the large number
of applications we envisage to receive, applications will not be acknowledged.
Should you not be contacted within 3 months of the closing date of the
advertisement, please consider your application to be unsuccessful. Should,
during any stage of the recruitment process, a moratorium be placed on the
filling of posts or the Department is affected by any process such as, but not
limited to, restructuring or reorganisation of posts, the Department reserves the
right to cancel the recruitment process and re-advertise the post at any time in
the future.

Important: DALRRD is an equal opportunity and affirmative action
employer. It is our intention to promote representivity in DALRRD through the
filling of posts. The Department reserves the right not to fill a position.
Shortlisted candidates will be required to be available for assessments and
interviews at a date and time as determined by the Department. All shortlisted
candidates will be subjected to Personnel Suitability Checks. The successful
candidate will be subjected to undergo security vetting.

DALRRD will conduct
reference checks which may include social media profiles of the shortlisted
candidates. Applicants must declare any pending criminal, disciplinary or any
other allegations or investigations against them. Should this be uncovered
during / after the interview took place, the application will not be considered
and in the unlikely event that the person has been appointed such appointment
will be terminated. The successful candidate will be appointed subject to
positive results of the security clearance process.

The successful candidate
will be required to enter into an employment contract and sign a performance
agreement with the Department. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with.

OTHER POSTS

POST 35/06 : REGISTRY CLERK REF NO: 3/2/1/2023/639
Directorate: Human Resource Administration
SALARY : R202 233 per annum (Level 05)
CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of registry duties, practices as
well as the ability to capture data and operate a computer. Working knowledge
and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Job related skills: Planning
and organisation skills, Computer literacy, Language skills and Communication
skills (verbal and written). Interpersonal relations. Flexibility and work within a
team.

DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and
other enquiries received. Receive and register hand delivered mail/files.
Handle incoming and outgoing correspondence. Receive, sort, register and
dispatch all mail. Distribute notices on registry issues. Render an effective filing
and record management service.

Opening and closing files according to record
classification system. Filing/storage, tracing (electronically / manually) and
retrieval of documents and files. Complete index cards for all files. Operate
office machines in relation to the registry function. Open and maintain Franking
machine register. Frank post, record money and update register on a daily
basis.

Undertake spot checks on posts to ensure no private post is included.
Lock post in postbag for messengers to deliver to the Post Office. Open and
maintain remittance register. Record all valuable articles as prescribed in the
remittance register. Hand delivers and signs over remittances to finance. Send
wrong remittances back to sender via registered post and record reference
number in register.

Keep daily record of number of letters franked. Process
documents for archiving and/disposal. Electronic scanning of files. Sort and
package files for archives and distribution. Compile list of documents to be
archived and submit to the supervisor. Keep records for archived documents.

ENQUIRIES : Ms L Maphutha Tel No: (012) 312 9425
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or
hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known
as Van der Walt Street), Berea Park, Pretoria, 0002 or to Agriculture Place, 20
Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0083

NOTE : African, Coloured, Indian and White Males and Indian Females and Persons
with disabilities are encouraged to apply.