DEPARTMENT OF HEALTH: ADMINISTRATION OFFICER (X2 POSTS)
PROVINCIAL ADMINISTRATION: GAUTENG
DEPARTMENT OF HEALTH
OTHER POSTS
POST 31/110 : ADMINISTRATION OFFICER (RISK) REF NO: TMRH/RISK/2023/08/07 (X1 POST)
Directorate: Finance/ Human Resources
SALARY : R294 321 – R343 815.per annum (plus benefits
CENTRE : Thelle Mogoerane Regional Hospital
REQUIREMENTS : Grade 12. National Diploma/Degree in internal Auditing, Accounting, or
Finance. Minimum 3 years’ experience in the relevant field. Knowledge and
understanding of the Public Finance Management Act, Public Service Act,
Public Finance Management Act etc, and other prescripts that govern Human
Resource Management in the Public Service. Treasury Regulations, Treasury
Practices Notes, Supply Chain Management. Good understanding of PSCBC
resolutions. Knowledge of auditing standards. Computer competency skills
(MS Word, MS Excel, MS PowerPoint, and Microsoft outlook). Good
Communications skills both written and verbal, and Good Interpersonal
relations skills. Ability to work under pressure.
Ability to interact at strategic
level and implement turn-around strategies. Must have knowledge of Quality
Assurance in the Public Health. Knowledge of the Batho Pele Principles. Ability
to work under pressure. Excellent interpersonal and organizational skill. Ability
to liaise with internal and external stakeholders. Ability to work independently
and in a team. Ability to communicate well with people at different levels. Ability
to organize and plan work accordingly. Ability to act with tact and discretion.
Must be self-motivated. Ability to handle tasks of multidisciplinary nature.
DUTIES : Coordinate and facilitate the Audit process both External and Internal, Track,
update and monitor audit action plans. Draw or update annual Risk Register
for the institution. Coordinate compilation of risk register per unit. Scheduling
of meetings. Conduct regular internal control assessments in all units. Assist
in strengthening risk activities and compliance to prescripts. Conduct and
consolidate quarterly key control in all units and report to management.
Strengthen the institutional administrative capacity by proving information,
guidance, assistance and training on internal Control.
Filing and record keeping
of all documents for audit purpose Assist management to collate and
consolidate documentation in preparation for the Audit Committee Meetings
from relevant managers. Assist in development of SOP’s where necessary. Be
analytic and innovative in executing tasks as allocated. Ensure compliance with
policies and procedures. Loss control. Assist management in reviewing
administrative procedures, internal controls throughout the institution,
examining all findings and recommendations by the internal Audit and Auditor
General relating to Controls and necessary, and intervening to ensure prompt
implementation of corrective measures.
Provide weekly and monthly reports to
Executive Management and Provincial Office. Market all risk activities within
the Hospital. Be willing to undergo meetings, continuous training and
development programs as approved by Supervisor. Comply with the
Performance Management and Development System (contracting, quarterly
reviews and final assessment). Perform other duties as allocated by the
supervisor.
ENQUIRIES : MR. J. Kubheka Tel No: (011) 897 7306
APPLICATIONS : should be submitted to Thelle Mogoerane Regional Hospital, 12390 Nguza
Street, ext. 14, Vosloorus, 1475.
NOTE : Applications must be submitted on the New Z83 form. The application form is
obtainable from any Public Service Department or on the internet at
www.dpsa.gov.za/documents. The new Z83 must be fully completed (please
refer on the left side of Z83 special notes for clarity), it must be initialled and
signed on the New Z83 application form. The Department where position was
advertised it should state Department of Health (Thelle Mogoerane Regional
Hospital).
According to Department of Public Service and Administration
(DPSA) Circular 19 of 2022, applicants are not required to submit copies of
qualifications, service certificate and other relevant documents on application
but must submit a fully completed Z83 and a detailed Curriculum Vitae. The
Curriculum Vitae should be recently updated that specifies the following:
experience that should be in a chronological order indicating the position,
institution and respective dates indicating the starting and ending period
(DD/MM/YYYY).
The information on the new Z83 must be in sync with the
Curriculum Vitae. Only shortlisted candidates will be required to submit:
certified copies of qualifications, service certificate, other relevant documents
on or before the interview and candidates in possession of a foreign
qualification will be required to furnish the Department with an evaluation
certificate from the South African Qualifications Authority (SAQA). Personnel
Suitability Checks (PSC) –Verification (Reference checks- Provide at least 3
off which one must be immediate supervisor, the Department shall reserve the
right to conduct verification beyond names provided, where necessary.
Failure
to submit all the relevant information preceding the statement above will result
in disqualifying the candidate. Identity verification, qualifications verification,
criminal record checks, credit/financial stability checks and employment
verification will be done. If you have not been contacted within three (3) months
after the closing date, please accept that your application was unsuccessful.
The recommended candidate may be subjected to medical surveillance as
required by the Occupational Health and Safety Act, Act 5/1993. Candidates
will be expected to be available for selection interviews on the date, time and
place determined by the Department.
TMRH reserves the right to utilize
practical exercises/tests for non-SMS positions during the recruitment process
to determine the suitability of candidates for the post(s). The Department
reserve the right not to fill the post. The Gauteng Department of Health is
guided by the principles of Employment Equity. People with disabilities are
encouraged to apply. Please Note: The Public Service does not charge any
fees for applying for posts.
CLOSING DATE : 15 September 2023
OTHER POST
POST 31/111 : ADMINISTRATION OFFICER (REGISTRY) REF NO: TMRH/REG/2023/08/08 (1 POST)
Directorate: Administration and Support
SALARY : R294 321 – R343 815.per annum (Level 7) plus benefits
CENTRE : Thelle Mogoerane Regional Hospital
REQUIREMENTS : Grade 12 certificate or equivalent. Minimum 3 years’ experience in
Administration processes. Appropriate formal qualification in Administration will
be an added advantage. Must be computer literate. Have good communication,
verbal and reporting skills, good planning and organizing skill, have good
knowledge of prescripts governing patient administration, PFMA, Treasury
regulations, public service Acts, UPFS, Records Management Acts, PAIA and
National core standards. Ability to work under pressure. Be prepared to work
shifts including public holidays and weekends.
DUTIES : General management of staff and all activities relevant to patient care in the
administration. Manage Registry, Archives, Client Information and Linen
Departments according to all relevant Acts, prescripts, and policies.
Management of Records in line with Relevant Prescripts, Records
Management Acts and PAIA. Ensure maintenance and effective use of
equipment. Plan, coordinates and provide effective administrative support for
all operational functions. Manage proper booking system. Contract, appraise
and train staff in accordance with PMDS.
Submit daily and monthly reports to
management. Attend to grievances, complains, conflicts and queries in the
department and apply disciplinary measures where necessary. Perform any
other duties delegated by the supervisor.
ENQUIRIES : MR. P.B. Ntuli Tel No: (011) 897 7310.
APPLICATIONS : should be submitted to Thelle Mogoerane Regional Hospital, 12390 Nguza
Street, ext. 14, Vosloorus, 1475.
NOTE : Applications must be submitted on the New Z83 form. The application form is
obtainable from any Public Service Department or on the internet at
www.dpsa.gov.za/documents. The new Z83 must be fully completed (please
refer on the left side of Z83 special notes for clarity), it must be initialled and
signed on the New Z83 application form.
The Department where position was
advertised it should state Department of Health (Thelle Mogoerane Regional
Hospital). According to Department of Public Service and Administration
(DPSA) Circular 19 of 2022, applicants are not required to submit copies of
qualifications, service certificate and other relevant documents on application
but must submit a fully completed Z83 and a detailed Curriculum Vitae. The
Curriculum Vitae should be recently updated that specifies the following:
experience that should be in a chronological order indicating the position,
institution and respective dates indicating the starting and ending period
(DD/MM/YYYY).
The information on the new Z83 must be in sync with the
Curriculum Vitae. Only shortlisted candidates will be required to submit:
certified copies of qualifications, service certificate, other relevant documents
on or before the interview and candidates in possession of a foreign
qualification will be required to furnish the Department with an evaluation
certificate from the South African Qualifications Authority (SAQA).
Personnel
Suitability Checks (PSC) –Verification (Reference checks- Provide at least 3
off which one must be immediate supervisor, the Department shall reserve the
right to conduct verification beyond names provided, where necessary. Failure
to submit all the relevant information preceding the statement above will result
in disqualifying the candidate. Identity verification, qualifications verification,
criminal record checks, credit/financial stability checks and employment
verification will be done. If you have not been contacted within three (3) months
after the closing date, please accept that your application was unsuccessful.
The recommended candidate may be subjected to medical surveillance as
required by the Occupational Health and Safety Act, Act 5/1993. Candidates
will be expected to be available for selection interviews on the date, time and
place determined by the Department. TMRH reserves the right to utilize
practical exercises/tests for non-SMS positions during the recruitment process
to determine the suitability of candidates for the post(s). The Department
reserve the right not to fill the post.
The Gauteng Department of Health is
guided by the principles of Employment Equity. People with disabilities are
encouraged to apply. Please Note: The Public Service does not charge any
fees for applying for posts.
CLOSING DATE : 15 September 2023
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