RECEPTIONIST/REGISTRY CLERK AT DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 25 August 2023 at 16:00
NOTE : The application must include only a completed and signed new Z83 Form,
obtainable from any Public Service Department or on the Department of Public
Service and Administration (DPSA) website link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications as well as a driver’s licence where necessary, will only
be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date. Failure to do so will result in your application being
disqualified. Foreign qualifications must be accompanied by an evaluation
report issued by the South African Qualifications Authority (SAQA).
It is the
applicant’s responsibility to have all foreign qualifications evaluated by SAQA
and to provide proof of such evaluation report (only when shortlisted). The
requirements for appointment at the Senior Management Service (SMS) level
include the successful completion of the Senior Management Pre-entry
Programme as endorsed by the National School of Government (NSG). Prior
to appointment, a candidate would be required to complete the Nyukela
Programme: Pre-entry Certificate to SMS as endorsed by DPSA which is an
online course, endorsed by the NSG. The course is available at the NSG under
the name Certificate for entry into the SMS and the full details can be sourced
by the following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. No appointment will take place without the successful completion
of the pre-entry certificate and submission of proof thereof. All shortlisted
candidates will be subjected to a technical exercise that intends to test relevant
technical elements of the job, the logistics of which will be communicated by
the Department.
Following the interview and technical exercise, the selection
committee will recommend candidates to attend a generic managerial
competency assessment in compliance with the DPSA Directive on the
Implementation of Competency-Based Assessments. The competency
assessment will be testing generic managerial competencies using the
mandated DPSA SMS competency assessment tools. Applications: Please
ensure that you submit your application before the closing date as no late
applications will be considered. If you apply for more than 1 post, please submit
separate applications for each post that you apply for. Due to the large number
of applications we envisage to receive, applications will not be acknowledged.
Should you not be contacted within 3 months of the closing date of the
advertisement, please consider your application to be unsuccessful. Should,
during any stage of the recruitment process, a moratorium be placed on the
filling of posts or the Department is affected by any process such as, but not
limited to, restructuring or reorganisation of posts, the Department reserves the
right to cancel the recruitment process and re-advertise the post at any time in
the future.
Important: DALRRD is an equal opportunity and affirmative action
employer. It is our intention to promote representivity in DALRRD through the
filling of posts. The Department reserves the right not to fill a position.
Shortlisted candidates will be required to be available for assessments and
interviews at a date and time as determined by the Department. All shortlisted
candidates will be subjected to Personnel Suitability Checks. The successful
candidate will be subjected to undergo security vetting. DALRRD will conduct
reference checks which may include social media profiles of the shortlisted
candidates.
Applicants must declare any pending criminal, disciplinary or any
other allegations or investigations against them. Should this be uncovered
during / after the interview took place, the application will not be considered
and in the unlikely event that the person has been appointed such appointment
will be terminated. The successful candidate will be appointed subject to
positive results of the security clearance process. The successful candidate
will be required to enter into an employment contract and sign a performance
agreement with the Department. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with.
MANAGEMENT ECHELON
POST 28/17 : REGISTRY CLERK REF NO: 3/2/1/2023/534
Office of The Registrar of Deeds
SALARY : R202 233 per annum (Level 05)
CENTRE : Free State (Bloemfontein)
REQUIREMENTS : Applicants must be in a possession of a Grade 12 Certificate. No experience
required. Knowledge of registry duties, practices as well as the ability to
capture data, and operate computer. Working knowledge and understanding
of the legislative framework governing the Public Service. Knowledge of
storage and retrieval procedures in terms of the working environment.
Understanding of the work in registry. Planning and organization. Computer
literacy. Language. Good Verbal and written communication skills.
Interpersonal relations. Flexibility. Teamwork.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and
other enquiries received. Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence. Receive all mails. Sort,
register and dispatch mail. Distribute notices on registry issues. Render an
effective filling and record management service. Opening and close files
according to record classification system. Filing / storage, tracing (electronically
/ manually) and retrieval of documents and files. Complete index cards for all
files. Operate office machines in relation to the registry function. Open and
maintain Franking machine register. Frank post, record money and update
register on daily basis.
Undertake spot checks on post to ensure no private
post is included. Open and maintain remittance register. Record all valuable
articles as prescribed in the remittance register. Hand delivers and signs over
remittances to finance. Send wrong remittances back to sender via registered
post and record reference number in register. Keep daily record of number of
letters franked. Process documents for archiving and / disposal. Electronic
scanning of files. Sort and package files for archives and distribution. Compile
list of documents to be archived and submit to the supervisor. Keep records for
archived documents.
ENQUIRIES : Mr. I Khanyile Tel: (051) 403 0300
APPLICATIONS : Please ensure that you send your application to Private Bag X20613,
Bloemfontein, 9300 or Hand deliver it to the Office of the Registrar of Deeds:
Bloemfontein at 85 Nelson Mandela Drive, Bloemfontein Central,
Bloemfontein,9301
NOTE : Coloured, Indian and White Males and Coloured, Indian and White Females
and Persons with disabilities are encouraged to apply.
OTHER POST:
POST 28/18 : RECEPTIONIST REF NO: 3/2/1/2023/522
Directorate: Spatial Planning and Land Use Management Services
SALARY : R171 537 per annum (Level 04)
CENTRE : KwaZulu Natal (Pietermaritzburg)
REQUIREMENTS : Applicants must be in possession a Grade 12 Certificate. No experience
required. Job related knowledge: Microsoft package. Job related skills:
Telephone etiquette. Communication skills (verbal and written). Interpersonal
skills. Switchboard operation skills. Ability to learn the Department’s service
delivery components. Ability to take initiatives. Ability to work independently.
Ability to organise work. Ability to prioritise work.
DUTIES : Receive telephone calls, messages and channel to relevant role players. Take
down messages when required. Distribute messages promptly. Attend to all
clients and visitors to relevant officials promptly. Welcome, receive and direct
clients to relevant units. Attend to all client’s queries. Supply basic information
to customers regarding the Department`s services when required. Liaise with
internal and external personnel. Provide relevant information as required.
Operate the switchboard by answering incoming and outgoing calls at all times.
Keep database of other important contact numbers on an on-going basis.
Report fault on the telephone system when needed. Utilise the Telephone
Management System to monitor telephone cost on an ongoing basis. Screen
and forward calls. Receive telephonic messages. Operate office equipment
such as fax machines and photocopiers. Update internal telephone directory
when required. Distribute internal telephone directory to internal users when
required. Print telephone cost report for each extension monthly. Maintain
telephone directory. Update telephone directory for the officials. Remove
inactive users in the internal directory. Maintain and control visitor register at
reception: Register visitors.
ENQUIRIES : Ms N Mkize Tel No: (033) 264 1416
APPLICATIONS : Applications can be submitted by post to: Private Bag X9132, Pietermaritzburg,
3200 or hand delivered during office hours to: 1st Floor, 270 Jabu Ndlovu
Street, Pietermaritzburg, 3200.
NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and
White Females and Persons with disabilities are encouraged to apply.