Administrator (Somerset West Area)

Job Category: Administrative

Job Type: Full Time

Job Location: Firgrove

Employer Type: Bakery

Salary Type: Monthly

Province: Western Cape

Overview

Our client is seeking to employ an experienced Administrator to join their team. Someone who is self-motivated, with a high level of attention to detail. Own vehicle and valid driver’s license essential.

Your Roll as Administrator includes, but is not limited to, day to day admin, data capturing, payroll, buying in raw materials, invoicing, debtors etc. Attention to detail is key. As the Administrator you would form part of the company’s management team that drives the business forward.

Position Requirements and Skill

Relevant Tertiary Education / Office Administration will be advantageous
Computer Literate: MS-Office, MailChimp
Experience in Stock Take and Inventory control
Detail orientated person
Extremely organised
Be knowledgeable in accounting software, preferably Xero
Be interested/have an affinity for numbers / finance
Be focussed on getting the job done accurately
Systems orientated (systematic, methodical approach to work)
Can understand the bigger picture, assess the problem, and find a solution
Uses own initiative – self-starter
Highly organised
Meticulous at maintaining accurate filling and spreadsheets
Adaptable – working in an SME the job scope might be wide an varied

Job Description

Answering/redirecting calls and emails
Purchase and control office supplies at best prices
Maintain staff folders (Contracts, employee forms, filing of leave forms etc.)
Update staff contact details and keep track of birthdays (Arrange cake)
Complete events/market/supplier registration forms
Become expert in Xero.
Become expert in production planning software.
Manage creditors/debtors.
Manage Online orders.
Payroll data capturing
Maintain accurate spreadsheet of stock and product movement (Include stock take of products on daily basis)
Capture bank transactions and reconcile.
Liaise with customers re dispatch of orders.
Work with dispatch controller
Stock management of front counter (Stock take, Petty cash, recon & new stock)
Work closely with accountants regarding daily/weekly/monthly tasks.
Capturing stock reports and reconciling with dispatch/warehouse stock.
Manage incoming orders according to order/dispatch dates.
Manage current systems and help set up new
systems as the company grows and changes.
Filling
Receive/sign for good and document deliveries when necessary.
Managing of email lists
Setting up and sending out MailChimp emailers
Update customer profiles when necessary
Reconciling and capturing invoices
Placing orders with suppliers
Update prices
Sourcing products or suppliers
General day to day office admin
Assist with admin of food safety implementation.
Updating and maintaining company policies in conjunction with management
The employee accepts that the duties and responsibilities can change as the business requirements change. Such changes will be discussed with the employee and any adjustments will be recorded.

Remuneration Details

R14 000 – R16 000 Basic – (Negotiable – dependant on experience)

Start Date

ASAP – URGENT

Consideration

Candidates, who are already residing in the Western Cape will have preference. We can only consider South African Citizens or applicants who hold a valid South African Permanent Residence! No Work Permit applications will be accepted! Applicants, who live in other provinces of South Africa still need to attend personal interviews and if requested to do any cook-offs, will do so completely at their own expense. We handle high volumes of applications daily and will only be able to reply, via e-mail, to candidates who have met our clients’ requirements.

Due to the high volume of CV’s received, only shortlisted candidates will be contacted.

All applications submitted must contain:

Updated CV with contactable references
Tertiary Educational documents
Written Reference Letters
A recent presentable profile photo’s
Chefs: 6-8 Food profile photos produced by yourself or in conjunction with the team

How to apply

Email us at info@pmrecruitment.co.za

Apply online

Administrator Vacancy