Personal Assistant- Seriti

Personal Assistant, C2, KPS054/23GS

Seriti

Emalahleni, Mpumalanga

Permanent

Closing Date 10 August 2023

Job Details

Division

Klipspruit Colliery

Minimum experience

Associate

Company primary industry

Mining and Metals

Job functional area

Administrative

Job Description

When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications.

PERSONAL ASSISTANT, C2: SERITI POWER, PHOLA PLANT, MPUMALANGA

INTERNAL & EXTERNAL

The role:

Responsible for providing secretarial, clerical and administrative support to ensure the Operations services are provided in a safe, effective and efficient manner

The duties will include but are not limited to:

• Provides quality output in relation to administrative related processes and queries
• Review and coordinate distribution of communications from the operations teams
• Ensures that clerical duties are executed correctly and timeously
• Maintain an efficient and effective document management and control system
• Responsible for the coordination of office services such as personnel, housekeeping and budget preparation
• Manages and oversees the plant Laundry and office cleaning services
• Coordinate team functions, events and site visits including bookings and catering
• Ensure queries are correctly referred, followed up and resolved to avoid further escalation
• Generate accurate reports and ensure timeous distribution of correspondence
• Purchasing, collecting and maintaining office inventory, including Safety gifts and initiatives
• Ensure that purchase requisitions are created, and invoices correctly and timeously processed
• Manage travel arrangements
• Participate and support community projects
• Coordinates and arrange high level visits
• Manage the Calendar of the GM
• Confidentiality regarding all aspects of documentations, invitations and discussions
• Managing staionery, iT and general office stock levels
• Takes and distributes effective minutes of meetings
• Keeps record of spend and consumption
• Takes responsibility for office safety and appointment as covid officer for the area of responsibility
• Compiles and manages leave rosters
• Assists in maintaining office asset registers and co-ordinating repairs to the office area
• Co-ordinate and administrate key whatapp groups as sanctioned by the GM
• Ensures an efficient and hustle free diary management system
• Schedules and manages internal (i.e. boardrooms) and external (i.e. client) meetings and takes account of venue, travel as well as meeting intervals
• Coordinates accurate arrangement of local and overseas travel
• Setup accommodation and entertainment arrangements for company visitors
• Continuously interacts with clients, customers and vendors
• Demonstrates good relations with all internal and external stakeholders

You will need:

• Grade 12/Equivalent
• Certificate/Diploma in Office Administration or related field
• 2 Years general working relevant experience in an office administration environment
• Computer literacy (MS Office)
• Demonstrated written and oral English language proficiency
• Administration & data capturing skills
• Business writing skills
• Be able to cope with pressure, be innovative & a self-starter
• In possession of or able to obtain a Certificate of Fitness
• Must have a valid K53 driver’s license

Advantageous:

• Understanding of SAGE, SAP, and X-Time
• Basic knowledge of payroll rules and conditions of employment for various employee categories

Ref No: KPS054/23GS

Closing date: 10 August 2023

Read:

Please use Google Chrome as default browser when applying to enable the attachment of documents.

A CV with certified copies (certification within a 3-month period) of relevant qualifications, together with ID document & valid driver’s license must be accompanied with your application.

Appointments will be made in line with Employment Equity targets.

All applicants are thanked for their interest. 

Applications which have not been responded to within 30 days of closing date should be regarded as unsuccessful. 

Communication will be with shortlisted candidates only.

Apply