RECEPTIONIST JOB VACANCY AT DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference. An indication by candidates in this regard will facilitate the processing of applications. If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered. People with disabilities are encouraged to apply.

CLOSING DATE : 21 July 2023 at 16H00

NOTE : Kindly take note that with effect from 01 January 2021, DPSA approved the
new Z83 Application Form (obtainable from any Public Service department);
applicants are requested to use the new application form and the Z83 form
must be signed when submitted as failure to do so will result in their application
being disqualified. With regard to completion of new Z83 form, part A and B
must be fully filled, Part C on method of correspondence and contact details
must be fully filled, two questions relating to condition that prevent
reappointment under part F must be fully answered.

Page 1 must be initialled,
failure to comply with the above, applicants will be disqualified. To streamline
the recruitment process to be more responsive to the public, as well as to
create more protective measures during the pandemic by avoiding overcrowding and curb the costs incurred by applicants such measures should
include the following regarding certification: Advertisement and accompanying
notes must clearly capture the requirements for the certification to reflect that
applicants, Please not note that applicants are not required to submit copies of
qualifications and other relevant documents on application but must submit the
Z83 and a detailed Curriculum Vitae.

The communication from HR of the
department regarding requirements of certified documents will be limited to
shortlisted candidates. Therefore only shortlisted candidates for a post will be
required to submit certified documents on or before the day of the interview
following communication from HR. The application for employment Form (Z83)
provides under the sectional “additional information” that candidates who are
selected for interviews will be requested to furnish additional certified
information that may be requested to make final decision. It must be borne in
mind that when a document is certified as a true copy of an original, the certifier
only confirms it being a true copy of the original presented.

Therefore, the
certification process does not provide validation of the authenticity of the
original document. The validation occurs when the documents is verified for
authenticity. Regulation 67 (9) requires the executive authority to ensure that
he or she is fully satisfied of the claims being made and these read with
Regulations (57) (c) which requires the finalisation of Personnel Suitability
Checks in order to verify claims and check the candidate for purpose of being
fit and proper for employment. Applications not complying with the above will
be disqualified. Should you not have heard from us within the next months,
please regard your application as unsuccessful.

Note: It is the responsibility of
all applicants to ensure that foreign and other qualifications are evaluated by
SAQA. Recognition of prior learning will only be considered on submission of
proof by candidates. Kindly note that appointment will be subject to verification
of qualifications and a security clearance. Faxed or late applications will NOT
be accepted. Shortlisted candidates must be willing to undergo normal vetting
and verification processes. Should you not have heard from us within the next
3 months, please regard your application as unsuccessful.

OTHER POST

RECEPTIONIST JOB VACANCY AT DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

POST 23/120 : RECEPTIONIST (OFFICE OF THE DIRECTOR-GENERAL) REF NO: 2023/229
(Re-Advertisement Applicant who previously applied are encouraged to reapply)
SALARY : R171 537 per annum
CENTRE : Head Office (Pretoria)

REQUIREMENTS : A Senior Certificate/Grade 12. Willing to adapt work schedule in accordance
with office requirements. Knowledge of Departmental Policies and Regulation;
Government Legislatives; Minimum Information Security Standards (MISS)
Act; General office administration functions. Basic communication skills;
Computer literacy; Basic numeracy; Interpersonal relations; Organisational
skills; Basic Financial Management skills. Resourceful; Presentable;
Professional demeanour; Creative; Ability to work under stressful situations;
Ability to communicate at all levels; People orientated; Trustworthy; Assertive;
Hard-working; Self-motivated; Ability to work independently.

DUTIES : Render reception services to the Office of the Minister. Receive and direct
telephonic and electronic calls and messages. Liaise with clients, managers
and related stakeholders as directed. Receive and engage visitors. Keep a
logbook of each day’s visitors. Ensure a clean reception area. Exercise control
of access to the Office of the Minister. Support the security profile of the Office.
Arrange and provide refreshments for visitors /clients as directed. Provide
general administrative support services to the office of the Minister.

Receive and administer the flow of information and documents in the Office. Prepare
and distribute documents as directed. Assist with enquiries related to the
Office. Administer the procurement process of office equipment and stationary.
File/ store, trace and electronically and manually retrieve documents and files.
Assist with processing of claims for travel and accommodation. Assist with
administration of leave for staff in the office of the Minister. Provide general
secretarial services to the office of the Minister. Assist with arrangement of
meetings.

Organise logistics for the meeting. Assist with preparation of
documentation for the meetings. Execute all claims for travel, accommodation
and rental cars. Assist with effective flow of information and documents: Direct
received submission to relevant managers within the office of the Minister.
Ensure the safekeeping documentation. Responds to enquiries received from
internal and external stakeholders as directed. Draft documents as required.

ENQUIRIES : Mr SC Zaba Tel No: (012) 406 1544
APPLICATIONS : Head Office Applications: The Director-General, Department of Public Works,
Private Bag X65, Pretoria, 0001 or CGO Building, Cnr Bosman and Madiba Street, Pretoria.
FOR ATTENTION : Ms NP Mudau

RECEPTIONIST JOB VACANCY AT DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

---

Join our Telegram Channel for Latest Updates straight on your Mobile