Anova Health Institute NPC: Records Officer (x4)

The Anova Health Institute is an NGO that empowers people and changes live

Records Officer : Fixed Term Contract (X4)

Anova Health Institute NPC

Johannesburg, Gauteng

Contract

Job Details

Division

COJ

Business Unit

Omnipark

Minimum experience

Entry Level

Company primary industry

Non-profit Organisation Management

Job functional area

Health Care Provider

Contract term

3

Job Description

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.

Anova is seeking multiple Records Officer for the APACE grant (HIV/TB 909090 Programme), to  provide direct supervision and support to the Administration Clerks in the facilities in relation to all records management queries, functional booking system, reports and stationery inventory, file completions and filling, storage and archiving of files.

Key Duties and Responsibilities:

• Supervise and support the Administration Clerks in the facilities in relation to all records management queries
• Monitor Admin Clerks duties and oversee facilities within their region
• Provide mentoring and daily supervision to Filing Clerks and ensure that Admin Clerks are familiar with ideal clinic guidelines
• Ensure that the file flow circulation is done daily
• Develop, maintain, verify and evaluate the existing filing systems
• Ensure record’s safety in all the supported facilities
• Develop the Records Management Policy
• Establish new records management systems
• Ensure availability of stationery and all records management forms in all supported facilities
• Ensure that each facility has a functional booking system
• Ensure implementation of DOH ideal clinic standards & guidelines at the facility level and Anova records management policies
• Ensure that weekly and monthly reports are submitted to the records manager
• Respond to Records Management queries and needs as they arise and refer to Records Manager when necessary

Minimum Qualifications, Experience and Skills Required:

• Degree/Diploma in at least one of the following disciplines: Information Studies/ Science, Records
• Minimum of 2 years’ experience in Library related or administrative experience
• Must have own car and a valid driver’s license and ability to travel within supported facilities
• Must be able to maintain private and confidential information
• Management/ Archival Studies/ Administration/ Commerce

 In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities

 Anova Health Institute is a provider of essential health services and therefore has a mandatory vaccination policy. Should your application be successful, you will be required to submit your proof of vaccination before commencing employment in the role.

 Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful.

Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.

 For more information on Anova visit our website: www.anovahealth.co.za

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