DEPARTMENT OF TRADITIONAL AFFAIRS: ADMINISTRATIVE ASSISTANT

DEPARTMENT OF TRADITIONAL AFFAIRS: ADMINISTRATIVE ASSISTANT

DEPARTMENT OF TRADITIONAL AFFAIRS
It is the Department’s intention to promote equity (race, gender and disability) through the filling of
positions with a candidate whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in the department’s Employment Equity plan. Whites, Coloured,
Indians, youth and Persons with Disabilities are encouraged to apply.

NEW Z83 APPLICATION FORM
CLOSING DATE : 10 February 2023
NOTE : The successful candidate’s appointment will be subject to a security clearance
process and the verification of educational qualification certificates.
Applications must quote the relevant reference number and must be completed
on the NEW Z83 form obtainable from any Public Service department and
signed when submitted. From 1 January 2021 should an application be
received using the incorrect application for employment (Z83), the application
will not be considered. All applications must be accompanied fully completed
Z83 and a detailed CV only. Shortlisted candidates will be required to submit
certified copies of qualifications and other relevant documents before the
interview date. Persons with a disability are encouraged to apply. It is the
responsibility of shortlisted applicant’s to have foreign qualifications evaluated
by the South African Qualifications Authority (SAQA) and to provide proof of
such evaluation. Incomplete applications or applications received after the
closing date will not be considered. It is important to note that it is the
applicant’s responsibility to ensure that the application is submitted by the due
date. Due to the large number of responses anticipated, correspondence will
be limited to short-listed candidates only. If you have not been contacted within
three months of the closing date of the advertisement, please accept that your
application has been unsuccessful. The department reserves the right not to
fill the advertised position.
OTHER POSTS

POST 02/96 : ADMINISTRATIVE ASSISTANT/COMMITTEE COORDINATOR REF NO:
2023/02
Secretariat: National House of Traditional & Khoi-San Leaders
(12 months contract)
SALARY : R181 599 per annum, plus 37% in lieu of benefits
CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate or equivalent qualification plus a certificate in Office
Management/Secretarial Studies with at least one (1) year experience in office
management and administration. A post-Matric qualification will serve as an
added advantage. Core competencies: Client orientation and customer focus.
Communication (written & verbal). Honesty and integrity. Planning and
organizing. Telephone etiquette. Computer literacy. Technical Competencies:
Office management and administration, secretarial functions and general
administration.

DUTIES : The successful candidate will perform the following duties: Develop and
manage an efficient filing system and flow of documents in the unit: Receive
and distribute documents to members of the NHTKL. Record documents in the
appropriate registers. File and manage the paperwork of the committees.
Establish effective document tracking systems. Provide secretarial support
services to the House: Co-ordinate and prepare documentation for Committee
meetings/ workshops/public hearing and outreaches. Coordinate meetings of
committees. Compile agenda, attendance registers, minutes and reports. Draft
memoranda and any other correspondence as directed by committees.
Manage the diaries of the committee Chairperson. Provide administrative
support services: Arrange logistics and related activities for travel, meetings,
workshops, public hearing and conferences for the committees. Manage the
telephone and communication systems in the office. Purchase and order
stationery and equipment. Manage inventory and equipment within the office.
Make copies, fax and email documents as required.

ENQUIRIES : Ms R Zungu Tel No: 012 336 5852
APPLICATIONS : Applications may be posted to: Human Resource Management, Department of
Traditional Affairs, Private Bag X 22 Arcadia 0083 or Hand deliver to: 509
Pretorius Street, Arcadia, 2nd Floor Pencardia 1 Building.
FOR ATTENTION : Director: Human Resource Management

DEPARTMENT OF TRADITIONAL AFFAIRS: ADMINISTRATIVE ASSISTANT