Data Capturer

Data Capturer

Business Unit:  Discovery Central Services

Function:  Administration and Office Support

Administrator and Resource planner

About Discovery

Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.

Job Purpose

Resource plan the maintenance team work orders to team members. Carry out administrative tasks for manager and Team. Compile reports from the Facilities system to track work orders and progress. Maintain Stock levels in the store room and store management of existing and new stock received. Purchasing stock from suppliers for the store and work orders. 

Key Outputs may include but are not limited to:

     (Please note that only the first 8 Key Outputs will be entered into SmartPeople)

Administrative duties Generate reports from the Software system for the team Capture statistical information from data bases Track training records of staffCapture data for the ISO 14000 accreditation Assist the team with administrative tasks Projects and moves administration. Assist with General Administration and task from Manager Track queries and escalate Vehicle Administration Credit card recon Overtime recon Capturing data Financial Aspect Assist with Budgeting (forecasting, track expenditure, variance, saving initiatives) Quotations and approvals (obtaining, approvals, vetting, signing off) Process invoices and ensure the amounts are correct and allocated properly Capex submission (quotations, motivations, business case) Purchasing of stock and cost comparison with different supplier Safety and compliance Assist with Work permits submissions for the team where applicable Create and update Standard/Safe operating Procedures (SOP) Conduct inspections activities Compliance with Health and safety act regarding storage and house-keeping standards Resource Job cards Allocate Job cards to the relevant team. Roll call of Technicians in the office daily Escalate/Prioritize urgent queries Manage SLA of the Job cards with the Team and escalate tasks before they overdue Quality checks of signed off Job cards Daily updates and reports Load and work order from other reporting platforms Assist with queries that come through. Reporting Reporting on outstanding work orders Reporting on SLA Reporting on Work order outstanding with team Reporting on work orders placed on hold Reporting of stock levels Store management Maintain stock levels Control stock in and out of the storeroom and book it against the stock system Load new supplier that comply to requirement set out by finance Find best price from the various suppliers Obtain order numbers for quotes Submit invoices for payment timeously Stock taking and reporting on stock levels

Person Details

Work Experience
Required	Good communication Good administrative skills Understanding of Microsoft Office products, excel, word and outlook Data capturing – attention to details
Preferred (would be advantageous)	Worked in the Job card management environment Learning in the Facilities field Working experience in tasking team with work orders

Education / Qualifications / Accreditations with Professional Body
Required	Grade 12
Preferred (would be advantageous)	Facilities management

EMPLOYMENT EQUITY   
                             
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.Apply now 

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Data Capturer