ADMINISTRATION CLERK

ADMINISTRATION CLERK

ADMINISTRATION CLERK
REF NO: DPE/2021/023
Unit: Records Management
Re-advert, candidates who applied are encouraged to re-apply
SALARY : R173 703 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS :

Applicants must be in possession of Grade 12 and a Certificate in Records
management. Competencies: Good Communications Skills, both oral and writing;
client orientation and customer focus; honesty and Integrity; service delivery
innovation. Organizing skills, ability to work under pressure. Must have knowledge
of Records Management.
DUTIES :

Provide records management service – General records. Daily opening, scanning
and recording of post received. Receiving and re-referencing of records. Replace
worn or torn file covers. Registration of records on the incoming register. Scanning
and profiling of records into the electronic file plan. Retrieval of files from the
cabinets. Filing of records, punching, numbering, and indexing inside files. Sorting
and shelving of files and Annexures documents into Cabinets. Recording and
franking outgoing posts. Provide records management services – Human resource
records. Retrieval of Human resource files on request. Scan and profile all records
received for filing in the electronic file plan. Receive Human Resource records for
filing, sort, punch, index, and number each document and file the record. Open new
files for new officials. Repair torn files. Close volumes that have reached file level
and open new ones. Always ensure that files are arranged/placed in manner that
facilitates easy retrieval. Render general support function in the office – Daily
recording of invoices and delivery to Finance office. Render driver and messenger
services – Provide messenger and driving services as per request by management,
Collect, deliver and distribute documents and parcels, Perform delivery
assignments, ensure the signing of delivery noted, keep the car clean at all times,
complete the log sheet / logbook, complete register for all the logged calls for
delivery.
ENQUIRIES :

Ms Lettie Sono Tel No: (012) 431 1265
.
DEPARTMENT OF PUBLIC ENTERPRISES
APPLICATIONS :

The Department of Public Enterprises, Private Bag X15, Hatfield, 0028 or hand
deliver at 80 Hamilton Street, Arcadia, Pretoria, 0001.
FOR ATTENTION : Human Resources
CLOSING DATE : 05 November 2021
NOTE :

Applications must be submitted on form Z83 obtainable from any Public Service;
Department and must be accompanied by a comprehensive CV and Copies of
qualifications, identity document and drivers license (where appropriate) and any
other relevant documents. Such copies need not be certified when applying for a
post. Therefore, only shortlisted candidates for a post will be required to submit
certified documents on or before the day of the interview following communication
from HR. Applicants who do not comply with the above-mentioned requirements
will not be considered. Correspondence will only be entered into with shortlisted
applicants. Applications received after the closing date, e-mailed or faxed
application will not be considered Shortlisted candidates will be subjected to
screening and security vetting to determine the suitability of a person for
employment. People with disabilities are encouraged to apply and preference will
be given to the EE Target.