This advert is open for application by external applicants.
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designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating
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The closing date is on 25.01.2021. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.
Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
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Operating Division : TPT POD Corporate H/O
Position Title : Personal Assistant
Employee Group : Permanent
Department : Office of CE
Location : Durban
Reporting To : Chief Executive
Grade Level : F
Reference Number : 20200924
To support the effective functioning of the executive office by providing high level administrative support and professional
executive assistance, whilst maintaining the appropriate level of confidentiality, sophistication and protocol required of this
position. Enhance and protect the image and reputation of the Chief executive by portraying professionalism and integrity in
all interaction and communication with other parties.
1.Manage and maintain the Chief executive’s schedule with due consideration of the corporate calendar and relevant events,
demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business
2.Act as first point of contact, representative and information source for the executive’s office, and respond to basic
queriesand requests for information.
3.Receive and welcome VIP’s and visitors courteously and professionally.
4.Schedule and arrange meetings for the executive nationally and internationally, ensuring that agendas are prepared,
required inputs are received from all parties concerned, and that all relevant documentation is in order.
5.Co-ordinate local and international travel, accommodation and subsistence for the executive when required, including
currency and account reconciliation.
6.Arrange that minutes of meetings are taken, or take and distribute minutes to all relevant stakeholders.
7.Establish and maintain a secure and effective e-filing and document management system for the fast retrieval of data and
8.Establish and maintain sound relations with all relevant stakeholders such as Board members, other executives, and
general staff in assisting with requests to and from the executive, dealing with issues/queries, and managing incoming and
outgoing instructions and responses to and from the executive.
9.Set the standard of executive office protocol, i.e. the way things are done in terms of executive office management
processes and practises, including for stakeholder relations management in the context of executive assistance.
10.Ensure effective management of the executive office through the efficient use of technology, ensuring optimisation of
available hardware, software and equipment.
11.Report expenditure and variances to the budget of the executive office on a monthly basis and manage flow of funds to
ensure continued availability.
12.Liaise and interface with relevant internal and external stakeholders such as suppliers, senior government officials, clients,
and other executives as required while maintaining the required level of confidentiality.
13.Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the
14.Compile presentations in line with the executive’s requirements.
15.Conduct first-line research for the executive when required, consulting relevant internal or external sources.
16.Coach and guide junior and lower level secretaries on protocol and correct office management processes and practises
as and when required.
Qualifications & Experience:
•Bachelor Degree in Business Administration or Relevant NQF level 7.
•Minimum 8 years relevant experience.
•Detailed knowledge of policies, procedures, principle’s, standards and processes (governance, delegation of authority,
procurement, compliance, etc.)
•Ability to work under pressure and meet deadlines
•Ability to work with tact and discretion
•Excellent planning and organising skills
•Exceptional communication skills (written and verbal)
•Excellent time management skills
•Must have strong ethics
Anchoring the Transnet Way
Is a conceptual and analytical thinker
Is results focused
Is emotionally intelligent
Is an excellent communicator and regulator
Leading the Transnet Way
Is visionary and inspiring
Is innovative and entrepreneurial
Has impact and influence
Is a change agent
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suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.
Managing the Transnet Way
Optimises business performance
Manages people & teams
Manages programs, projects & contracts
Manages risk and compliance
Sustaining the Transnet Way