SENIOR SECRETARY (X3)

SENIOR SECRETARY

SENIOR SECRETARY (X3)

DEPARTMENT OF DEFENCE
CLOSING DATE : 30 July 2021 (Applications received after the closing date and faxed copies will
not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service department), which must be originally signed and dated by
the applicant and which must be accompanied by a detailed CV (with full
particulars of the applicants’ training, qualifications, competencies, knowledge
& experience) and clear copies of original educational qualification certificates,
ID document and Driver’s license (where applicable).

Must be a South African
citizen. Failure to comply with the above instructions will result in applications
being disqualified. Applicants applying for more than one post must submit a
separate form Z83 (as well as the documentation mentioned above) in respect
of each post being applied for. If an applicant wishes to withdraw an application
it must be done in writing. Should an application be received where an
applicant applies for more than one post on the same application form, the
application will only be considered for the first post indicated on the application
and not for any of the other posts. Under no circumstances will photostat copies
or faxed copies of application documents be accepted.

The successful
candidates will be subjected to Personnel Suitability Checks (criminal record-,
citizenship- & financial/asset record checks and qualification and employment
verification). Successful candidates will also be subjected to security clearance
processes. Potential candidates, declared in excess must indicate their excess
status on Z83, Applicants who do not receive confirmation or feedback within
3 (three) months after the closing date, please consider your application
unsuccessful. Due to the large volume of responses anticipated, receipt of
applications will not be acknowledged and correspondence will be limited to
short-listed candidates only. For more information on the job description(s)
please contact the person indicated in the post details.

The Department
reserves the right not to make appointment(s) to the advertised post(s). Local
geo locations will receive preference.
OTHER POSTS

POST 25/10 : SENIOR SECRETARY GRADE II REF NO: SG 02/21/01
SALARY : R173 703 per annum (Level 05)
CENTRE : SAMHS HQ, Directorate Pastoral, Erasmuskloof, Pretoria.


REQUIREMENTS :

Grade 12. Two (2) years’ experience as a Secretary. Special requirements
(Skills needed): Computer literacy (Microsoft Word, Excel, and PowerPoint).
Typing skills. Communicate effectively (written & verbal) in English. Analytical
and innovative thinking as well as problem solving skills. Excellent
interpersonal skills. Sound organizational skills. High level of reliability. Ability
to act with tact and discretion. Good people skills. Ability to do research and
analyse documents and situations. Excellent secretarial skills.


DUTIES :

Provide a secretarial support service. Record appointments and events and
manage the Director’s diary. Receive telephone calls and refer to the correct
role players. Provide secretarial functions in board meetings. Write/type
documents, memorandums, letters and reports. Compile agendas and take
minutes during meetings. Compile minutes correctly. Deal with classified files
and documents. Arrange meetings and events for the Director. Process the
travel and subsistence claims for the Director. Identify venues, invite role
players, and organise refreshments and set up schedules for meetings and
events. Collect all relevant documents for meetings. Liaise with travel agencies
to make travel arrangements. Prepare briefing and notes for the Director as
required. Keep a filing system. Operate office equipment. Order and purchase
stationary. Keep updated with policy and procedures. Co-ordinate logistical
arrangements for meetings when required, as well as for visitors.


ENQUIRIES :

Ms T.T. Monaiwa Tel No: (012) 671 5099
APPLICATIONS : Department of Defence, South African Military Health Service, Private Bag
X102, Centurion, 0046, or maybe hand delivered to LEW Building, cnr
Selborne and Trichard Ave, Lyttelton.


POST 25/11 : SENIOR SECRETARY GRADE II REF NO: SG 02/21/02
SALARY :
R173 703 per annum (Level 05)
CENTRE : SAMHS HQ, Directorate Medicine, Erasmuskloof, Pretoria


REQUIREMENTS :

Grade 12. Experience in secretarial or related occupation may be a
recommendation. Special requirements (Skills needed): Must be computer
literate and have knowledge of the operational and utilisation of the specific
computer software and database packages (Microsoft Word, Excel, and
PowerPoint). Must have training on the patient administration database and
health informatics system. Must obtain confidential security clearance within
12 months after appointment. Must have organising events management and
good interpersonal skills as well as problem solving and analytic skills. Must be
able to work independently. Telephone etiquette and people management
abilities must be in place. High standards of professional conduct, tact,
courtesy, neatness (including office tidiness) and loyalty at all times. Service
keeping with the Public Service Act (PSA) and PSA employee Code of
Conduct.


DUTIES :

Responsible to the Directorate Medicine (D Med) for typing, execution of
general receptionist and office assistant duties (faxes and photocopies). Write
routine notes, memos, letters and reports. Compile agendas for D Med Forum
meetings and take accurate notes during meeting. Responsible for computing,
extracting and manipulating of data for and dissemination of management
information. D Med dairy management, telephone messages, organizing
internal functions. Receive visitors and organize refreshments when necessary
and as supplied by D Med. Arrangement of authorization and parking for
visitors. Be a team member in the execution of D Med responsibilities. Process
the travel and subsistence claims for the Director.


ENQUIRIES :

Ms T.T. Monaiwa Tel No: (012) 671 5099
APPLICATIONS : Department of Defence, South African Military Health Service, Private Bag
X102, Centurion, 0046, or maybe hand delivered to LEW Building, cnr
Selborne and Trichard Ave, Lyttelton.


POST 25/12 : SENIOR SECRETARY GRADE II REF NO: SG 02/21/03
SALARY :
R173 703 per annum (Level 05)
CENTRE : Military Health Training Formation HQ, Thaba Tshwane, Pretoria


REQUIREMENTS :

Grade 12. Special requirements (Skills needed): Computer literacy (Microsoft
Word, Excel, and PowerPoint). Typing skills. Communicate effectively (written
14
& verbal) in English. Analytical and innovative thinking as well as problem
solving skills. Excellent interpersonal skills. Sound organizational skills. High
level of reliability. Ability to act with tact and discretion. Good people skills.
Ability to do research and analyse documents and situations. Excellent
secretarial skills.


DUTIES :

Provide a secretarial support service. Record appointments and events and
manage the Officer Commanding’s diary. Receive telephone calls and refer to
the correct role players. Provide secretarial functions in board meetings.
Write/type documents, Memorandums, letters and reports. Compile agendas
and take minutes during meetings. Compile minutes correctly. Deal with
classified files and documents. Arrange meetings and events for the OC.
Process the travel and subsistence claims for the OC. Identify venues, invite
role players, and organise refreshments and set up schedules for meetings and
events. Collect all relevant documents for meetings. Liaise with travel agencies
to make travel arrangements. Prepare briefing and notes for the OC as
required. Keep a filing system Operate office equipment. Order and purchase
stationary. Keep updated with policy and procedures. Co-ordinate logistical
arrangements for meetings when required, as well as for visitors.


ENQUIRIES :

Maj A. Jikela Tel No: (012) 674 6133 Capt B.P. Bokolo Tel No: (012) 674 6063
APPLICATIONS : Department of Defence, South African Military Health Service, Military Health
Training Formation HQ, Private Bag X1043, Thaba Tshwane, 0143 or maybe
hand delivered to Military Health Training Formation HQ, 9 Voortrekker Road,
Thaba Tshwane, Pretoria

SENIOR SECRETARY (X3)

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