Rand Water – Receptionist

Receptionist

Rand Water – Receptionist

RECEPTIONIST

Details

RECEPTIONIST (RAN211001-1) - Rand Water
Closing Date2021/10/14
Reference NumberRAN211001-1
Job TitleRECEPTIONIST
PortfolioBulk Water Services – Operations
Job Type ClassificationPermanent
Location – CountrySouth Africa
Location – ProvinceGauteng
Location – Town / CityVereeniging
Location – SiteScientific Services
Job Advert Summarythe successful candidate will be responsible for providing a professional, effective and efficient frontline and administrative support service to the Analytical Services Department at Vereeniging.
Minimum Requirements• Matric Certificate / Grade 12 • Minimum of 4- 5 years’ experience as a receptionist or similar environment • Advanced computer literacy (MS Word, Excel and PowerPoint) • Experience in Minute Taking • Provided support to meeting basic SHEQ requirements • First Aider Certificate Level 1 will serve as an advantage • Valid Code vehicle driver’s license and ability to pass Rand Water’s K53 test
Primary DutiesMonitoring and managing the reception area of Rand Water Analytical Services, projecting a professional image in serving as the face of the company, Receiving arriving visitors, and providing direction to them; and handing them over to relevant staff Manage the Analytical Services building security log of who is entering and exiting the building. Manage the switchboard and all incoming calls, taking messages and delivering them Accept deliveries for personnel in the building and ensure they are collected by the recipient in a timely manner. Manage all incoming and outgoing mail including collection of mail from the VG station and the VG Post Office Maintain the reception area, keeping it clean and free of clutter, and ensuring no loitering Assist HR with new applicants who come into the building providing them with any reference material they may need. Handle filing and data entry as required Assist with Asset management and control as required Typing and provide general administrative support to the Analytical Services Department Filing and retrieval of documents / files as well as perform ad-hoc administrative duties eg. Sending of faxes, emails, making of photocopies etc. Organizing and providing a support service to relative functions and meetings, setting up of equipment, minute taking, catering and ensuring venues within the facility are booked procedurally and correctly Overseeing of office equipment and ensuring sufficient stocks (printers and faxes) SHE representative and first aider for the Support Section
Knowledge• Customer Service orientation • Computer Literacy • Telephone Etiquette • Database Management • Office administration • Minute Taking
Skills• Computer literacy in the MS Office Suite and a fast learner on other computer systems • Office Administration • Minute taking and must be able to take minutes during meetings • Verbal, written and communication skills • Efficiency and organizational skills with good communication in English
Attitude• Self-motivated quality and output driven person who can handle and work under pressure and remain focussed • A people-orientated candidate that has the ability to pleasantly and professionally interact with internal and external customers face 2 face and over the phone. • Self-motivated team player that can work independently and handle ad-hoc tasks assigned to them. • Conscientious and pays attention to detail. • Deadline driven • Attention to detail • Ability to use own initiative

Policy

We are committed to Employment Equity when recruiting internally and externally. In evaluating prospective applicants and making the final selection, preference will be given to females and/ or people with disabilities to give effect to Rand Water’s Employment Equity objectives.

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