HR & Payroll Administrator

Payroll Administrator

HR & Payroll Administrator

CompanyMediamark (Pty) Ltd
Reference #JHBHRPA001
Contract TypePermanent
SalaryMarket Related
LocationRivonia, Gauteng, South Africa
IntroductionAre you passionate about the media and advertising industry?

We’re looking for “Exceptional Talent” to join our multi award winning Digital and Audio solutions company.
Job FunctionsAdvertising,Media
SpecificationThe role’s primary responsibility is for end to end management and processing of the organisation’s payroll for all employees and the provision of a high quality comprehensive payroll service ensuring that salaries and expenses are paid within the regulatory framework.

This position will also provide support to the HR team including but not limited to end of month reconciliation and the general HR administration.

Duties & Responsibilities:
HR & Payroll Preparation Management
End to end payroll administration, processing and reporting which includes:
-Managing the work flow to ensure all payroll transactions are processed accurately and timely;
-Maintaining the payroll system to ensure employees records are accurate and up-to-date;
-Utilise the payroll system to calculate and process employee leave entitlements in accordance with relevant agreements, including but not limited to annual leave, sick leave and long service;
-Checking data quality including reviewing audit reports, making enquiries and adjustments for irregularities before payments, uploading payment files to the bank and producing output reports;
-Reconciling payroll deductions, earnings, benefits and preparing remittance, recons, third payments and employee CTC packages in a timely, accurate and efficient manner;
-Maintaining personnel files and other HR / Payroll records;
-Updating payroll parameters for changes associated with legislation amendments (e.g. SARS, BCEA, SDL, UIF, COIDA) and internal policies (e.g. commission, claims, other leave benefits);
-Preparing and processing termination payments including but not limited to resignation, dismissals, end of contracts, retirement, retrenchment, settlements and advance payments where required or applicable applying for tax directives;
-Liaising and coordinating with benefit providers to ensure the organisation meets statutory requirements and contributions to the funds reconcile with the payroll reports on a monthly basis;
-Be knowledgeable and show understanding of proper taxation benefits such as Provident Fund, Group Life, Medical Aid and also employee’s salaries;
-Assist with admin tasks related to, but not limited to Employment Equity, Skills Development, BBBEE, Climate Surveys and Occupational Health & Safety

HR & Payroll Reporting:
-Maintain reports and payroll transactions to support the integrity of the system and to meet audit requirements;
-Ensuring that monthly and end of year procedures are followed including reconciliation lodgement of taxation requirements such as EMP201, EMP501 and Provisional tax.
-Producing of various payroll, leave and human resources related reports by conducting investigations, analysis, gathering information and statistics and generating reports;
-Preparation of different payroll related reports for Head of HR, MANCO and EXCO as required;
-Ensure all reports are accurate and distributed in a timely manner without missing set deadlines;
-Preparing periodic reports of earnings, taxes, and deductions;
-Preparing and balancing period-end reports, and reconcile payroll payments to third payments;
-Ensuring the accuracy of payroll integration to relevant systems for payment such as Standard Bank online.

HR & Payroll Administration
-Be up to date with current/ newly amended legislation and statutory rulings/requirements that have an impact on HR and payroll, and also enforcing adherence to requirements and advise management on required actions;
-In collaboration with the Finance department, evaluate and analyse existing payroll policies, procedures and business processes and propose improvements and/or quality control measures leading to best practice operations;
-Constantly encourage and implement continuous improvement measures within HR and Payroll to ensure accuracy.

Customer Services
-Assisting employees by providing customer service, assistance and support on matters relating to payroll enquiries and related systems such as Epic and Employee Self Service (ESS);
-Provide training to employees;
-Provide accurate information to employees and managers on HR & payroll matters, PAYE, employee salaries in accordance with the relevant Agreement and legislative provisions;
-Liaise with line managers, third parties and other stakeholders to ensure effective external and internal relations are maintained accordingly.

General Administration
-Assisting with the reconciliation of end of month salaries related to finance required reports;
-Assisting in the development and maintenance of Payroll standard operating policies and procedures;
-Assisting with the preparation of Payroll related correspondence to relevant stakeholders as required.
-Assisting with meeting the required deadline set for submission of HR Reports.

File & Database Management
-Maintaining records and filing system for payroll department in a confidential manner, including employee files, payroll reports, taxes and any other payroll related information;
-Setting-up and maintenance of general office management systems, including filing systems and databases;
-Establishing hard copy (where appropriate) and electronic filing of general correspondence, payroll records, papers and other confidential materials.

-Minimum of 3 years payroll experience in particular SAGE payroll;
-Demonstrated data entry and computer based payroll experience;
-Proficient with MS Office and Intermediate to Advance on Excel;
-Extensive experience expertise and knowledge with South African Statutory legislatives in line with payroll (i.e. SARS, BCEA, SDL, COIDA and others)

Knowledge & Skills:

-Proven high level of accuracy and attention to detail;
-The ability and desire to improve current systems through newly defined efficiencies and process improvement initiatives;
-Ability to interpret and apply relevant legislative requirements;
-Excellent time management skills including the ability to plan, set priorities and to meet deadlines, with flexibility to alter priorities to meet changing demands;
-Operational knowledge of SAGE SA payroll and best practice;
-Strong knowledge of federal and state regulations;
-Strong decision-making, problem solving and analytical skills and mind-set.


-National Diploma or equivalent qualification within Payroll and HR.
-Valid driver’s license and own motor vehicle

If you don’t hear from us in the next 3 weeks, please consider your application unsuccessful
Job Closing Date28/01/2022

HR & Payroll Administrator


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