DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE – ASSISTANT ADMIN OFFICER (X6 POSTS)

CLEANER

The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to
promote representativity in the Public Service through the filling of these posts and with persons whose
appointment will promote representativity, will receive preference.


APPLICATIONS : Head Office Applications: The Director-General, Department of Public
Works, Private Bag x65, Pretoria, 0001 or CGO Building, Cnr Bosman and
Madiba Street, Pretoria. For Attention: Ms. NP Mudau
Durban Regional Applications: The Regional Manager, Department of Public
Works, Private Bag X54315, Durban, 4000. Corner Dr Pixley Kasem and
Samora Machel Streets Durban. For Attention: Mr. R Joseph
Nelspruit Regional Applications: The Regional Manager, Department of
Public Works, Private Bag X11280, Nelspruit, 1200. Physical Address: 30
Brown Street, Nedbank Building, 9th Floor, Nelspruit. For Attention: Mr. E
Nguyuza
Kimberly Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5002, Kimberley, 8301 or Hand Deliver to 21-
23 Market Square, Old Magistrate Building, Kimberley for Attention: Ms. N
Hlongwane
Mthatha Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5007,Umtata,5099.For Attention: Ms. N Mzalisi
Port Elizabeth Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag X3913, North End, Port Elizabeth
6056 For Attention: Mr. SS Mdlaka
Cape Town Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag x 9027, Cape Town, 8000 or Hand
deliver to: Customs house building, Lower Heerengracht Road, Cape Town For
Attention: Ms. N Mtsulwana
Pretoria Regional Office Applications: The Regional Manager, Department
of Public Works Private Bag X229, Pretoria, 0001 or 251 Skinner AVN Building,
Cnr Andries and Skinner Street Pretoria For Attention: Ms. A Mafa/ Ms K.
Tlhapane
CLOSING DATE : 26 February 2021 at 16H00
NOTE : An indication by candidates in this regard will facilitate the processing of
applications. If no suitable candidates from the unrepresented groups can be
recruited, candidates from the represented groups will be considered. People
with disabilities are encouraged to apply. Applications must be submitted on a
signed Form Z83, obtainable from any Public Service department and must be
accompanied by a comprehensive CV, recently certified (within 6 months)
copies of qualifications (matric certificate, certificates of qualifications), a valid
Driver’s License (where required) and an Identification Document. Applications
not complying with the above will be disqualified. Should you not have heard
from us within the next months, please regard your application as
unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign
and other qualifications are evaluated by SAQA. Recognition of prior learning
will only be considered on submission of proof by candidates. Kindly note that
appointment will be subject to verification of qualifications and a security
clearance. Faxed, e-mailed or late applications will NOT be accepted. People
with disabilities are encouraged to apply. Shortlisted candidates must be willing
to undergo normal vetting and verification processes. Entry level requirements
for SMS posts: In terms of the Directive on Compulsory Capacity Development,
Mandatory Training Days & Minimum Entry Requirements for SMS that was
introduced on 1 April 2015; a requirement for appointment into SMS posts from
1 April 2020 is the successful completion of the Senior Management Pre-Entry
Programme as endorsed by the National School of Government (NSG). The
course is available at the NSG under the name Certificate for entry into SMS
and the full details can be obtained by following the below
link:https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/.All
shortlisted candidates for SMS positions will be subjected to a compulsory
technical or competency-based test that forms part of the interview process.
Following the technical exercise and the interview the selection panel will
identify candidates to undergo the generic management competency
assessments and successful candidate to sign a performance agreement and
be subjected to security clearance. NB: All shortlisted candidates will be
subjected to a compulsory technical or competency-based exercise that
intends to test the relevant technical elements of the job as part of the interview
process. Following the technical exercise and the interview the selection panel
will identify candidates to undergo the generic management competency
assessments and successful candidate to sign a performance agreement and
be subjected to security clearance.
MANAGEMENT ECHELON

POST 05/69 : ASSISTANT ADMIN OFFICER: PROVISIONING AND LOGISTICS REF NO:
2021/26
SALARY
: R173 703 per annum
CENTRE : Kimberley Regional Office
REQUIREMENTS : A Senior Certificate/ Grade 12 or equivalent qualification. Relevant experience
in Provisioning Administration/Supply Chain Management environment/
Logistics/ Purchasing Management. Knowledge of electronic administration of
procurement system. Multi-skilled in operational understanding of financial
systems (LOGIS, BAS & other related systems). Understanding and ability to
work on invoice tracking system. Computer literacy is a must with an ability to
apply Microsoft outlook applications. Knowledge and understanding of PFMA
and Treasury Regulations. Excellent client relations and communication skills.
Ability to work in a pressured environment. Organising, planning, report writing
and problem solving skills. General office management.
DUTIES : The successful candidate will be required to provide the following services:
Capture request for goods and services on the procurement system. Issuing
and management of purchase orders on procurement systems. Assist with
execution of various functions in relation to procurement of goods and services.
Receipt and verify procurement file for compliance checks before issuing of
purchase orders. Ensures effective and timely capturing of invoice payments
on the procurement systems. Ability to work on applicable invoice tracking
system. Assist with management of commitment register and monthly
reconciliation of accounts. Receive and verify travel request before issuing an
order. Assist with provision of inputs for quarterly and annual financial
statements. Perform transit duties and other related tasks as per supervisor’s
instructions. Oversee procurement and issue process with regard to stock;
capture requests for goods and services. Obtain quotations, place orders with
suppliers, monitor stock levels, maintain supplier database, address general
enquiries on the procurement system administrative support with regard to the
resolution of audit queries, and gather information to resolve audit queries.
Perform transit duties and other related tasks as per supervisor’s instructions.
ENQUIRIES : Ms M Allen, Tel No: (053) 838 5245

OTHER POSTS

POST 05/66 : ASSISTANT ADMIN OFFICER: EPWP TRAINING SUPPORT REF NO:
2021/23
SALARY :
R208 584 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A Senior Certificate/Grade 12 or equivalent qualification. A three (03) year
tertiary qualification in Public Management / Finance or equivalent, recognised
by SAQA will be an added advantage. Relevant working experience. A valid
Driver’s license is compulsory. Knowledge: Client orientation and customer
satisfaction, Structure and functions of the Department and the sector National
Skills Development Strategy and related legislations, Public Service
Administration and Regulations, Procurement Regulations and processes,
Public Financial Management Act. Skills: Project administration and
management. Computer literacy /skills, Effective communication (verbal and
written), Interpersonal and diplomacy skills, Problem solving skills, Decision
making skills, Team work, Ability to manage time, workload and pressure.
Willingness to work longer hours, where necessary.
DUTIES : Compile all relevant procurement documents for appointment of service
providers. Compile contract documents for the appointed training providers.
Provide support and guidance to the appointed training provider to ensure
compliance to the claim or invoice requirements. Quality check invoices before
payments to ensure compliance with EPWP/SETA/QCTO training
requirements. Prepare relevant documents for compilation of financial reports
and adhere to set timelines. Update the database of providers and courses
.Maintain proper record management for the directorate Provide logistical
support to the directorate projects /activities.
ENQUIRIES : Ms T Pooe Tel No: (012) 492 3102

POST 05/65 : ASSISTANT ADMIN OFFICER: PROPERTY MANAGEMENT REF NO:
2021/22
SALARY :
R208 584 per annum
CENTRE : Cape Town Regional Office
REQUIREMENTS : A Senior Certificate/Grade 12 or equivalent qualification with relevant
experience in property management. Knowledge and understanding of the
PFMA, Government Immovable Asset Management Act (GIAMA), and
Property related Acts and Property laws and local regulations. A valid Driver’s
License will be an added advantage and must be willing to travel. Skills &
Competencies: Strong communication skills (written and verbal) and the ability
to communicate at all levels. Good interpersonal, analytical, planning,
organizing and financial management skills. Basic MS Office computer literacy.
DUTIES : Responsible for administrative support for the functions of the directorate. Set
up and maintain accurate files and records that may be easily accessed and
maintain correspondence files. Handle correspondence, telephone contacts,
and incoming mail, including confidential materials, in a professional and
expedient manner. Type and/or compose letters, meeting agendas, meeting
minutes and memos as directed. Photocopying, faxing, scanning and file
administration as needed. Develop an understanding of GIAMA and implement
the same. Communicate with relevant stakeholders regarding the maintenance
of the National Immovable Asset Register. Liaise with all spheres of
Government(s) in respect of property related matters. Assist in the carrying out
of property related matters. Check and update electronic files or information.
Continuous updating of information on computer for reporting purposes. Liaise
with all relevant stakeholders and units to ensure that property information is
captured correctly and in time. Assist in preparation of reports to management
and all relevant stakeholders.
ENQUIRIES : Mr B Berends Tel No: (021) 402 2309

POST 05/63 : ADMINISTRATIVE OFFICER: DISPOSAL AND LEASING REF NO: 2021/20
SALARY :
R257 508 per annum
CENTRE : Mthatha Regional Office
REQUIREMENTS : A three year tertiary qualification related to Property Management with
sufficient relevant experience .A sound understanding of the Public Finance
Management Act (PFMA) .Understanding of the built environment and
regulations applicable to the development of property .Understanding of
financial administration processes and systems, contractual policies and
procedures as well as procurement processes and systems .Effective
communication skills .Good report writing skills .Computer literacy
.Interpersonal skills .General office administrative and organisational skills
.Resourcefulness and creative .Ability to work under pressure and
communicate at all levels .Familiarity with the general map of the Province .A
valid driver’s license and willingness to travel .Research skills in terms of
historic use of properties will serve as an added advantage.
DUTIES : Support the enhanced utilisation and potential of State properties .Undertake
site visits and condition surveys to determine utilisation potential .Assist in the
removal of restrictive conditions from title deeds regarding the utilisation of
State properties .Support the utilisation of State properties .Determine market
related rentals .Maintain the property management information system and
Fixed Asset Register .Administer measures against unlawful occupations and
administrate the clearing of land .Administrate property related contracts and
agreements. Undertake tenant verifications .Administrate signing of contracts
and agreements .Administrate the effective implementation of the condition of
lease agreements, particularly with regard to contract milestones .Conduct
inspections to determine and confirm historic use of properties, recommending
appropriate vesting .Compile submissions to PSLDC.
ENQUIRIES : Mr L Ndabeni Tel No: (012) 492 3178

POST 05/60 : ADMIN OFFICER: VERIFICATION: IMMOVABLE ASSET REGISTER REF
NO: 2021/17
SALARY
: R257 508 per annum
CENTRE : Pretoria Regional Office
REQUIREMENTS : A three year tertiary qualification in Property Management; Real Estate; Town
& Regional Planning, Accounting, Commerce or tertiary qualification with any
of the following as major subjects; Property Law / Assets Management or
Accounting. Appropriate relevant experience in
Property/Accounting/Immovable Asset Register Management. Experience in
State land administration and verification of immovable assets (land and
buildings) will be an added advantage. Valid driver’s license. Computer literacy.
Decision making skills. Negotiation skills. Excellent inter-personal skills and
Communication skills. Good Verbal and written communication Skills. Ability to
work under pressure and deadline driven.
DUTIES : General administrative responsibilities and functions to support the Deputy
Director: Immovable Asset Register. Assist the Deputy Director with monitoring
tasks during the implementation phase of various Immovable Asset Register
projects. Administer the performance of physical verification activities to
provide status information around the existence and condition of all Immovable
Assets in the register. Monitor that all improvements to state property are
appropriately identified and recorded in the IAR. Vesting of land parcels and
endorsement of title deeds under the custodianship of DPW. Verify documents
or information from numerous sources (Deeds Office, Surveyor-General,
Municipalities, etc.). Perform such other duties, appropriate to the role, as may
be required by the Deputy Director.
ENQUIRIES : Mr. S Sokhela Tel No: (012) 406 1143/2043