DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE – ADMIN OFFICER (X11 POSTS)

TRADESMAN

The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to
promote representativity in the Public Service through the filling of these posts and with persons whose
appointment will promote representativity, will receive preference.


APPLICATIONS : Head Office Applications: The Director-General, Department of Public
Works, Private Bag x65, Pretoria, 0001 or CGO Building, Cnr Bosman and
Madiba Street, Pretoria. For Attention: Ms. NP Mudau
Durban Regional Applications: The Regional Manager, Department of Public
Works, Private Bag X54315, Durban, 4000. Corner Dr Pixley Kasem and
Samora Machel Streets Durban. For Attention: Mr. R Joseph
Nelspruit Regional Applications: The Regional Manager, Department of
Public Works, Private Bag X11280, Nelspruit, 1200. Physical Address: 30
Brown Street, Nedbank Building, 9th Floor, Nelspruit.For Attention: Mr. E
Nguyuza
Johannesburg Regional Applications: The Regional Manager, Department
of Public Works, Private Bag x3 Braamfontein, 2017 or hand deliver to No 78
Cnr De Beer and Korte, Braamfontein, 2017.For Attention: Mr. M Mudau
Polokwane Regional Office Applications: The Regional Manager,
Department of Public Works; Private Bag X9469, Polokwane, 0700 or Hand
deliver at: Ground Floor, Sanlam Building, 77 Hans Van Rensburg Street,
Polokwane, 0699.For Attention: Mr. NJ KHOTSA
Kimberly Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5002, Kimberley, 8301 or Hand Deliver to 21-
23 Market Square, Old Magistrate Building, Kimberley. For Attention: Ms. N
Hlongwane
Mthatha Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5007,Umtata,5099.For Attention: Ms. N Mzalisi
Port Elizabeth Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag X3913, North End, Port Elizabeth
6056 For Attention: Mr. SS Mdlaka
Mmabatho Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag X120, Mmabatho, 2735, hand
delivery: 810 Maisantoe and Albert Luthuli Streets, Unit 3, Mmabatho, 2735.For
Attention: Mr. T Oagile
Cape Town Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag x 9027, Cape Town, 8000 or Hand
deliver to: Customs house building, Lower Heerengracht Road, Cape Town For
Attention: Ms. N Mtsulwana
Bloemfontein Regional Office Applications: The Regional Manager,
Department of Public Works; Private Bag X20605, 9300 or hand delivered, 18
President Brandt Street Bloemfontein 9300 For Attention: Mr. D Manus
Pretoria Regional Office Applications: The Regional Manager, Department
of Public Works Private Bag X229, Pretoria, 0001 or 251 Skinner AVN Building,
Cnr Andries and Skinner Street Pretoria For Attention: Ms. A Mafa/ Ms K.
Tlhapane
CLOSING DATE : 11 December 2020 at 16H00
NOTE : An indication by candidates in this regard will facilitate the processing of
applications. If no suitable candidates from the unrepresented groups can be
recruited, candidates from the represented groups will be considered. People
with disabilities are encouraged to apply. Applications must be submitted on a
signed Form Z83, obtainable from any Public Service department and must be
accompanied by a comprehensive CV, recently certified (within 6 months)
copies of qualifications (matric certificate, certificates of qualifications), a valid
Driver’s Licence (where required) and an Identification Document. Applications
not complying with the above will be disqualified. Should you not have heard
from us within the next months, please regard your application as
unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign
and other qualifications are evaluated by SAQA. Recognition of prior learning
will only be considered on submission of proof by candidates. Kindly note that
appointment will be subject to verification of qualifications and a security
clearance. Faxed, e-mailed or late applications will not be accepted. People
with disabilities are encouraged to apply. Note: All shortlisted candidates will
be subjected to a compulsory technical or competency-based exercise that
intends to test the relevant technical elements of the job as part of the interview
process. Following the technical exercise and the interview the selection panel
will identify candidates to undergo the generic management competency
assessments and successful candidate to sign a performance agreement and
be subjected to security clearance.
ERRATUM: Kindly note that the following posts were advertised in Public
Service Vacancy Circular 25 dated 30 October 2020,with closing date 20
November 20202. (1) Cleaners: Cape Town Regional Office with the following
centers Swellendam Ref No: 2020/147 D (X1 Post) and Caledon Ref No:
2020/147 F (X1 Post), have been withdrawn.


OTHER POSTS

POST 27/131 : ADMIN OFFICER: TRANSPORT-FLEET VEHICLES: LOGISTICAL
SERVICES REF NO: 2020/189

SALARY : R257 508 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification in Logistics or Transport/Fleet Management
or equivalent with appropriate experience in Fleet/Transport Management.
Must be in possession of a valid driver’s license. Knowledge of the Public
Finance Management Act (PFMA) and PPP contracts, Transport related
policies, Car scheme for political office bearers, Senior Manager Scheme,
Middle Management Scheme and financial administration process and system.
Computer literacy, Administration Skills, Organizational skills, Financial and
reconciliation skills. Good communication (verbal and writing) skills and
interpersonal skills, willing to adapt to work schedule in accordance with office
requirements. Ability to perform under pressure.
DUTIES : Manage Departmental drivers. Administer fleet vehicle utilization and ensure
that the all trips are logged daily on the trip logging system. Conduct daily
vehicle inspections. Manage Head Office fleet vehicles, costing and reports of
fleet services, inspections of fleet vehicles. Facilitate payments on the BAS
system for service providers, reconciliation of logbooks. Update the Reapatala
Invoice Tracking System. Oversee the provision of short and long term rental
vehicles. Initiate the procurement of ministerial vehicles as per the SCM
processes; licensing and registration thereof. Provide and maintain fleet
vehicles for official purposes, the incumbent will be responsible to manage the
driver services and conduct performance assessments. Liaise with Service
providers and NDOT on transport related issues. Administer traffic fines for the
Department. Must be willing to work overtime.
ENQUIRIES : Ms E Marren Tel No: (012) 406-1441


POST 27/132 : ADMIN OFFICER: SUBSIDISED VEHICLES: LOGISTICAL SERVICES REF
NO: 2020/190
SALARY :
R257 508 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification in Logistics, Transport Management or
equivalent with appropriate experience in subsidised Transport Management.
Must be in possession of a valid driver’s license. Knowledge of the Public
Finance Management Act (PFMA), Transport related policies, Car scheme for
political office bearers, Senior Manager Scheme, Middle Management Scheme
and financial administration process and system. Computer literacy,
Administration Skills, Organizational skills, Financial and reconciliation skills.
Good communication (verbal and writing) skills and interpersonal skills, willing
to adapt to work schedule in accordance with office requirements. Ability to
perform under pressure.
DUTIES : Process new applications for subsidised vehicles to ensure that the
qualification criteria are adhered to. Prepare all applications that will appear
before the Departmental Transport Advisory Committee for approval. Ensure
approved subsidised vehicle applications are submitted to the financial
institution for processing. Ensure compliance and improve internal control.
Provide quarterly and annual financial inputs that are correct and submitted as
per reporting deadlines. Ensure that official and private kilometers are verified
according to policy requirements and Officials are reimbursed on time.
Terminate allowances on PERSAL on normal and premature withdrawal once
the submission is approved. Ensure that insurance premiums are paid annually
on all subsidised vehicles and process all accident claims. Liaise with Service
providers and NDOT on transport related issues. Prepare submissions on
areas related to the administration of the subsidised motor vehicle scheme.
Must be willing to work overtime.
ENQUIRIES : Ms E Marren Tel No: (012) 406-1441


POST 27/133 : ADMINISTRATION OFFICER: TRAVEL PAYMENTS OFFICE REF NO:
2020/191
SALARY :
R257 508 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification in Supply Chain Management or related
qualification; relevant appropriate working experience in the field; Logistics or
Supply Chain Management. Knowledge of the Public Finance Management
Act, Computer literacy and a driver’s license are compulsory. Knowledge:
Office Administration; Logistics and Provisioning Policies and Procedures;
Financial Systems (LOGIS and BAS); Public Finance Management Act;
Financial Administration; Supply Chain Management; PPPFA. Skills: Planning
and Organising; Report Writing; Problem Solving; Communication Skills;
Interpersonal Skills; Resource Management; Personal Attributes: Ability to
handle confidential information; Analytical thinking; Resourceful; People
orientated; hardworking; Trustworthy; Self-motivated; Ability to work
independently.
DUTIES : Assist with the payment of invoices within the Directorate Logistics. Verify
invoices for compliance. Ensure certification of invoices. Prepare payment
batches. Update the Reapatala system Receive, record and verify invoices,
ensure that payments are finalised with 30 days Ensure compliance to policy,
Capture and maintain registers, Coordinate and collate weekly and monthly
statistics. Assist with monthly reconciliations. Assist with the preparation of
monthly, quarterly and annual financial inputs. Perform any other assigned
duties in relation to the implementation of the Supply Chain Management
processes.
ENQUIRIES : Ms. S Mdekazi Tel No: (012) 406-1443


POST 27/134 : ADMINISTRATION OFFICER: FINANCIAL REPORTING LOGISTICS REF
NO: 2020/192
SALARY :
R257 508 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification in Logistics/Supply Chain Management/
Financial Management/ Accounting/ Public Management and Administration or
equivalent with relevant experience in Financial Reporting. Knowledge of the
Public Finance Management Act, Code of Conduct for Supply Chain
Management Practitioners, Treasury Regulations. Strong financial
reconciliation skills, administration skills, organisation skill, communication
skills (verbal and written), good interpersonal skills, good interpersonal skills,
ability to work under pressure. Must be computer literate and a valid driver’s
licence is needed. The ability to manage confidential information, advanced
interpersonal and diplomacy skills, problem solving skills, decision making
skills.
DUTIES : Assist with the compilation of Open Voucher, Cost Containment Report for
Monthly, Interim and Annual Financial Statements and ensure are reported on
time. Request report from BAS and SAGE for Service Provider and Clients.
Compile the Travel Management Company invoiced Accruals and Credit Notes
for reporting. Assist with Monthly, Quarterly LOGIS Commitment, Accruals and
ensure that the supporting documentation are received and properly filed for
easy reference. Keeping statistics of the daily TMC received invoices for the
compiling of the monthly statistics for the Performance Register. Investigate
and monitor the monthly Travel Management Company Age Analysis. Ensure
that all the queries related to Reporting and Compliance Office resolved within
the required time frame. Perform any other assigned duties in relation to the
implementation of the Supply Chain Management processes.
ENQUIRIES : Ms. NL Mahlangu Tel No: (012) 406-1444


POST 27/135 : ADMINISTRATION OFFICER: NYS REF NO: 2020/193
SALARY :
R257 508 per annum
CENTRE : Mmabatho Regional Office
REQUIREMENTS : A three year tertiary qualification in Public Administration, Human Resource
Management, Public Management, Behavioural Sciences or related
qualification. Must have experience in Social facilitation; reporting and contract
management. Relevant working experience in NYS environment. A valid
Driver’s license. Knowledge of Project management, Construction industry,
Construction contracting, Structure and functioning of the Department and
Government and Computer Knowledge. Skills: Project Management skills,
Communication and Facilitation skills, Report writing, financial administration,
Computer skills. Ability to work effectively and efficiently under sustained
pressure. Ability to meet tight deadlines whilst delivering excellent results.
Ability to work independently. Willing to travel; willing to adapt work schedule
in accordance with professional requirement. The job incumbent will be
required to travel extensively, and work outside regular working hours.
DUTIES : Provision of administrative support at National Department of Public Works
Regional offices in implementing the EPWP National Youth Service
programme booking and selection of venues for briefing of potential NYS
Learners, preparation of application forms for potential NYS Learners,
capturing details of applicants for NYS, capturing of details of NYS Learners
recruited, Liaison with HR section to ensure that learners details are captured
on Persal. Compile training needs that have been identified for NYS and other
infrastructure programmes for submission to the EPWP training team.
Collection, collation and reporting of DPWI projects in the EPWP reporting
system. Provide administrative support in the implementation of the Contractor
Incubator Programme (CIP) at regional level, identification and booking venues
for briefing of contractors to be involved in the programme, obtaining details of
CIP applicants. Providing assistance in obtaining information for the
compilation of EPWP Quarterly reports.
ENQUIRIES : Ms N Moiloa Tel No: (018) 386-5235

POST 27/136 : ADMINISTRATIVE OFFICER: REGISTRY REF NO: 2020/194
Re-advertisement applicants who previously applied are encouraged to reapply
SALARY :
R257 508 per annum
CENTRE : Kimberly Regional Office
REQUIREMENTS : A three year tertiary qualification in Record Management or related qualification
as recognised by SAQA. Relevant experience in Records Management, Client
orientated and Supervisory experience. Knowledge of National Archive
Regulations, Public Finance Management Act, Provisioning management,
Inventory administration, including stock keeping, procurement processes and
procedures, inventory systems, general office management, human resources
policies. Skills; record management, effective communication, report writing,
planning and organising, basic numeracy, conflict management, problem
solving, demonstrative computer literacy (word processing, spreadsheets,
presentations) and interpersonal relations. Resourceful, ability to work under
stressful situations, ability to communicate at all levels, people orientated,
diplomacy, trustworthy, punctuality, hard-working, self-motivated and ability to
work independently. Willing to adapt to work schedule in accordance with
professional requirements.
DUTIES : The administration of registry and archive functions; ensure that filling is in
accordance with National Archive Regulations, ensure the effective disposal of
records, ensure timeous dispatching of mail upon receipt, ensure delivery of
effective courier services, ensure the correct recording of cheques, postal
orders and cash in the remittance register. Issue circular numbers. Provide
administrative support to the Regional office; provide training on filling systems,
compile and present statistical reports to line manager on a monthly basis,
receive and process requests for repairs, maintenance and installations,
manage the flow of information and documents in the office, manage
communication to and from the office, attend to human resources related
processes and liaise with stakeholders relevant to the office.
ENQUIRIES : Ms W Khumalo Tel No: (053) 838-5359


POST 27/137 : ADMIN OFFICER: ACQUISITION MANAGEMENT SCM REF NO: 2O2O/195
SALARY :
R257 508 per annum
CENTRE : Mthatha Regional Office
REQUIREMENTS : A three year tertiary qualification in Supply Chain Management, Finance or
Procurement; with related supply chain experience. Knowledge: Database
management; monitoring and evaluation theory, methodology and systems;
supply chain management; procurement management. Thorough knowledge
and understanding of government procurement systems and relevant
legislation; built environment industry. Skills: Good verbal and written
communication skills; basic numeracy; statistical skills. Ability to work under
stressful situations; ability to communicate at all levels; ability to work
independently. Willing to adapt work schedule in accordance with office
requirements.
DUTIES : Conduct needs assessment for the compilation of acquisition and demand
management; Liaise with relevant units in administration and review of
acquisition and demand plans; Perform market assessment and industry
analysis; Assist with evaluation and costing of goods and services planned to
be procured; Administer specifications and terms of references in procurement;
Assist in developing procurement sourcing strategies; Prepare reporting inputs
and adhere to set deadlines; Assist with other related SCM functions in
realisation of demand management function.
ENQUIRIES : Ms T Stofile Tel No: (047) 502-7082


POST 27/138 : PERSONNEL PRACTITIONER: CONDITIONS OF SERVICES REF NO:
2020/196
SALARY :
R257 508 per annum
CENTRE : Port Elizabeth Regional Office
REQUIREMENTS : A three year tertiary qualification in Human Resources Management or
equivalent qualification with relevant experience in the Human Resources
environment. General knowledge of HR related standards, practices,
processes and procedures. Specialized knowledge of personal provisioning
and utilization processes, conditions of service, service benefits and
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terminations of services. Structure and functioning of the department.
Functioning of PERSAL and personnel information systems. Knowledge of the
Public service act and regulations, Employment equity act, Basic Conditions of
Employment Act, Labor Relations Act, and Codes of Remuneration. Basic
numeracy skills, interpersonal skills, general administration and organizational
skills. Interpretation of policies. Ability to work with confidential information.
Ability to work within specific timeframes. Ability to gather information.
Computer literacy. An innovative, resourceful assertive, self-motivated,
trustworthy individual with the ability to work independently.
DUTIES : The provision of assistance in the management of conditions of service.
Oversee the administration of leave, appointments, transfers, promotions,
service terminations and retirements of personnel. Supervise the payment of
transfer and relocation cost of employees. Ensure that matters relating
resettlement expenditure are prepared well. Ensure payments of accrued
benefits. Source information regarding injuries on duty and issuing of medical
scheme. Capture and monitor personnel related transactions on PERSAL.
Assist in checking attendance register of employees. Supervise the updating
of registers and statistics. Provide support to managers on matters relating to
employment of personnel. Nature and extent of administrative support and
advisory services provided.
ENQUIRIES : Ms. SZ Mafanya Tel No: (041) 408-2157


POST 27/139 : ASSISTANT ADMIN OFFICER: PROPERTY MANAGEMENT REF NO:
2020/197
SALARY :
R208 584 per annum
CENTRE : Kimberley Regional Office
REQUIREMENTS : A Senior Certificate/Grade 12 or equivalent qualification with relevant
experience in property management. Knowledge and understanding of the
PFMA and Property related Acts and Property laws and local regulations. A
valid Driver’s License will be an added advantage and must be willing to travel.
Skills & Competencies. Strong communication skills (written and verbal) and
the ability to communicate at all levels. Good interpersonal, analytical,
planning, organizing and financial management skills. Basic MS Office
computer literacy.
DUTIES : Responsible for administrative support for the functions of the directorate. Set
up and maintain accurate files and records that may be easily accessed and
maintain correspondence files. Handle correspondence, telephone contacts,
and incoming mail, including confidential materials, in a professional and
expedient manner. Type and/or compose letters, meeting agendas, meeting
minutes and memos as directed. Photocopying, faxing, scanning and file
administration as needed. Liaise with all spheres of Government(s) in respect
of property related matters. Assist in the carrying out of property related
matters. Check and update electronic files or information. Continuous updating
of information on computer for reporting purposes. Liaise with all relevant
stakeholders and units to ensure that property information is captured correctly
and in time. Assist in preparation of reports to management and all relevant
stakeholders.
ENQUIRIES : Mr M Machi Tel No: (053) 838-5222


POST 27/140 : ASSISTANT ADMIN OFFICER: PROVISIONING AND LOGISTICS REF NO:
2020/198
SALARY :
R208 584 per annum
CENTRE : Kimberley Regional Office
REQUIREMENTS : A Senior Certificate/Grade 12 or equivalent qualification. Relevant experience
in Provisioning Administration/Supply Chain Management environment/
Logistics/Purchasing Management. Knowledge of electronic administration of
procurement system. Multi-skilled in operational understanding of financial
systems (LOGIS, BAS & other related systems). Understanding and ability to
work on invoice tracking system. Computer literacy is a must with an ability to
apply Microsoft outlook applications. Knowledge and understanding of PFMA
and Treasury Regulations. Excellent client relations and communication skills.
Ability to work in a pressured environment. Organising, planning, report writing
and problem solving skills. General office management.
DUTIES : The successful candidate will be required to provide the following services:
Capture request for goods and services on the procurement system. Issuing
and management of purchase orders on procurement systems. Assist with
execution of various functions in relation to procurement of goods and services.
Receipt and verify procurement file for compliance checks before issuing of
purchase orders. Ensures effective and timely capturing of invoice payments
on the procurement systems. Ability to work on applicable invoice tracking
system. Assist with management of commitment register and monthly
reconciliation of accounts. Receive and verify travel request before issuing an
order. Assist with provision of inputs for quarterly and annual financial
statements. Perform transit duties and other related tasks as per supervisor’s
instructions. Oversee procurement and issue process with regard to stock;
capture requests for goods and services. Obtain quotations, place orders with
suppliers, monitor stock levels, maintain supplier database, address general
enquiries on the procurement system administrative support with regard to the
resolution of audit queries, and gather information to resolve audit queries.
Perform transit duties and other related tasks as per supervisor’s instructions.
ENQUIRIES : Ms M Allen Tel No: (053) 838-5245


POST 27/141 : ASSISTANT ADMIN OFFICER: WORKS MANAGEMENT REF NO: 2020/199
SALARY :
R208 584 per annum
CENTRE : Johannesburg Regional Office
REQUIREMENTS : A Senior Certificate/Grade 12 or equivalent qualification. Computer literacy
including Microsoft Office (word, excel, power point), with extensive relevant
working experience. Good verbal and written communication skills. Basic
knowledge of treasury regulations and financial management, report writing
and submissions. Ability to work under pressure. Good interpersonal relations
skills and telephone etiquette.
DUTIES : Writing of submissions and reports. Telephonic and written communication with
other sections and departments. Perform office administrative activities and
capture requisitions on the LOGIS system. Administer office correspondence.
Draft and type documents. Manage flow of information and documents in the
office. 77 Processing of forms, documents, invoicing relevant to the office.
Provide support to managers and staff members. Tracking and record keeping
of flow of documents.


ENQUIRIES : Mr KC Muthivheli Tel No: (011) 713-6097

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