DEPARTMENT OF PLANNING, MONITORING AND EVALUATION – ADMINISTRATION REF NO: 001/2021

APPLICATIONS : Applications must be sent to: The Department of Planning, Monitoring and
Evaluation (DPME), Attention: Human Resource Admin & Recruitment, by email to
HR@dpme.gov.za (please quote the relevant post and reference number) or hand
delivered at 330 Grosvenor Street, Hatfield, Pretoria.
CLOSING DATE : 29 January 2021 @ 16:30 pm
WEBSITE : www.dpme.gov.za
NOTE : The relevant reference number must be quoted on all applications. The successful
candidate will have to sign an annual performance agreement and will be required
to undergo a security clearance. Applications must be submitted on a signed Z.83
accompanied by certified copies of all qualifications, Identity Document, valid
driver’s license (where driving/travelling is an inherent requirement of the job), proof
of citizenship if not RSA citizen, and a comprehensive CV specifying all experience
indicating the respective dates (MM/YY) as well as indicating three reference
persons with the following information: name and contact number(s), email address
and an indication of the capacity in which the reference is known to the candidate.
Only send documents related to the requirements in the advert. Applicants will be
required to meet vetting requirements as prescribed by Minimum Information
Security Standards. The DPME is an equal opportunity affirmative action employer.
The employment decision shall be informed by the Employment Equity Plan of the
Department. It is the Department’s intention to promote equity (race, gender and
disability) through the filling of this post(s). Failure to submit the above information
will result in the application not being considered. It is the applicant’s responsibility
to have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Reference checks will be done during the selection process.
Note that correspondence will only be conducted with the short-listed candidates.
If you have not been contacted within three (3) months of the closing date of the
advertisement, please accept that your application was unsuccessful. Shortlisted
candidates must be available for interviews at a date and time determined by
DPME. Applicants must note that pre-employment checks will be conducted once
they are short-listed and the appointment is also subject to positive outcomes on
these checks, which include security clearance, security vetting, qualification
verification and criminal records. Shortlisted candidates will be required to
complete a written test as part of the selection process. For salary levels 11 to 15,
the inclusive remuneration package consists of a basic salary, the state’s
contribution to the Government Employees Pension Fund and a flexible portion in
terms of applicable rules. SMS will be required to undergo a Competency
Assessment as prescribed by DPSA. All candidates shortlisted for SMS positions
will be required to undergo a technical exercise that intends to test the relevant
technical elements of the job. The DPME reserves the right to utilise practical
exercises / tests for non-SMS positions during the recruitment process (candidates
who are shortlisted will be informed accordingly) to determine the suitability of
candidates for the post(s). The DPME also reserves the right to cancel the filling /
not to fill a vacancy that was advertised during any stage of the recruitment process.
Entry level requirements for SMS posts: In terms of the Directive on Compulsory
Capacity Development, Mandatory Training Days & Minimum Entry Requirements
for SMS that was introduced on 1 April 2015, a requirement for all applicants for
SMS posts from 1 April 2020 is the successful completion of the Snr Management
Pre-Entry Programme as endorsed by the National School of Government (NSG).
The course is available at the NSG) under the name Certificate for entry into SMS
and the full details can be obtained by following the below link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ The
successful candidate will be required to provide proof of completion of the NSG
Public Service Senior Management Leadership Programme Certificate for entry
into the SMS.
OTHER POST


POST 01/21 : ASSISTANT DIRECTOR: ADMINISTRATION REF NO: 001/2021
Branch
: Corporate Services
SALARY : R376 596 per annum (Level 09)
CENTRE : Pretoria


REQUIREMENTS : A relevant 3 year tertiary qualification (NQF 6) in areas of Public Administration,
Office Management/Administration or equivalent with 5 years’ appropriate
experience of which 3 years must be in administrative environment and 2 years at
supervisory level. The ideal candidate should have the ability to demonstrate sound
knowledge of policies and practices, technical skills and acceptance of
responsibility. Produce good quality of work, be reliable, and take initiative. Should
have good communication skills and interpersonal relations, should be flexible and
have the ability to work with a team. Must have planning and execution skills,
leadership skills, and the ability to delegate and empower subordinates. Should
have management skills and good financial background and knowledge of PFMA,
Treasury regulations, Public Service Act and general government supply chain
environment.

DUTIES : The successful candidate will be responsible to render secretarial support and
coordinate the activities in the office of the DDG / Head of Component including
providing clerical/administrative systems and office personnel support. This entails:
Managing Head of Component’s diary and rendering general logistical and
programme / project management support. Assist in managing multiple projects
and responsible for all logistics planning related to travel and events. Analyse and
implement operating systems and procedures within the office. Ensure smooth
running of the Office. Perform administrative functions such as assisting in
preparing quarterly performance reports and compiling minutes, and compiling
annual programme budget requests. Provide management support in the office to
ensure efficiency and effectiveness by rendering administrative, logistical,
programme and project management support. Manage incoming and outgoing
correspondence to ensure effective office procedures and flow of work. Oversee
the implementation of policies, procedures and processes on Human Resources
and Finance and give guidance / advice within the Unit. Liaise with internal and
external stakeholders to ensure effective communication. Manage, monitor,
analyse the office budget and provide monthly cash flow projections. Coordinate
and consolidate the Branch quarterly and annual performance plans. Coordinate
the preparation and secretariat support in all Branch/unit’s meetings and also follow
up on key decisions, agreements from the meetings and ensure timely
implementation thereof. Draft required documentation, Scrutinise
submission/reports forwarded to branch/unit Execute research, analyses of
information, compile and collate documents for the Branch/unit head. Facilitate the
procurement of goods and services.


ENQUIRIES : Ms J Mchunu Tel No (012) 312-0462

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