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POST 27/24 : ASSISTANT DIRECTOR – FINANCIAL ACCOUNTING REF NO:
ADFIN/03/2020
SALARY : R376 596 per annum (Level 09) plus benefits as applicable in the Public
Service
CENTRE : Campus: Central Office
REQUIREMENTS : A recognised three (3) year National Diploma (NQF 6) in financial management
or finance/commerce related qualification/ equivalent and at least 3 years of
Postgraduate Articles with a recognised audit firm, and at least 5 years postarticles supervisory experience in financial management. Recommendations:
Public sector management and/or audit experience will be an added
advantage. Advanced experience in interpretation, development and
implementation of policies. Knowledge of PSET and CET Act. Knowledge and
understanding PFMA, as a guide. Knowledge and understanding of Treasury
Regulations. Knowledge of Skills Development Act, Public Service Regulations
and Public Service Act, Labour Relations Act. Knowledge of the National
Student Financial Aid Scheme and related legislation. Knowledge and working
experience of relevant financial management systems. Good administrative,
planning and organizing, financial management, report writing, communication
and interpersonal, problem solving, computer literacy, analytical, client
oriented, project management, team leadership, people management skills.
DUTIES : Collection and recording of revenue: Cashier, banking service and electronic
payments. Monitor and review the procedures for the collection and
safekeeping of all monies and compliance with the relevant prescripts. Monitor
and review the receipt and collection of monies to ensure that it is in
accordance with the appropriate tariffs and properly recorded. Oversee that the
banking of monies are done in accordance with the prescribed processes.
Oversee that bank reconciliations are performed and are correct. Oversee the
verification of the validity and allocation of payments received via electronic
transfers, including the verification of banking details. Oversee the
safeguarding of source documents and face value of transactions. Oversee the
correct and accurate allocation of all receipts. Monitor cashflows and
recommend net cash requirements for the foreseeable future. Transfers and
subsidies: Oversee and reconcile tranche receipts with budget allocations.
Reconcile Compensation of Employees with the allocation and submit claim for
unspent funds to the DHET. Oversee compliance with conditions attached to
Conditional Grant Subsidies. Oversee submission of reports and/or invoices to
facilitate subsidy claims where required. Debt management: Oversee the
identification and accurate classification and recording of debts owed to the
College. Liaise with debtors in the most complex and problematic cases to
determine payback conditions and time span. Oversee the process of obtaining
the accounting officer’s approval for debt collection conditions. Obtain the
accounting officers approval for debt payback conditions and time span on the
cases handled. Oversee the accurate allocation of monies received. Oversee
correct and accurate allocation of NSFAS funds to debtor’s accounts.
Monitoring and reporting on revenue: Oversee and monitor revenue against
budget and review reconciliations. Oversee the correct and accurate
classification of revenue. Oversee the tracking of Deferred Income (Income
received in advance) and the timeous recognition of related revenue. Oversee
and undertake the development of corrective measures when required.
Oversee and review disclosure notes on revenue collection. Oversee and
collate financial supporting information for planning purposes and for the
compilation of the Annual Financial Statements. Ensure completeness and
accuracy of financial information. Expenditure management: Compensation of
employees. Oversee the verification of the capturing of payroll transactions on
the accounting system. Oversee and quality assure all payroll transactions.
Authorize reimbursement transactions on the accounting system. Oversee the
reconciliation of transactions (interface) on the payroll (PERSAL) with the
accounting system (BAS). Oversee the reconciliation of transactions on the
College payroll system (VIP) with the accounting records. Authorizes payments
to third parties (employer contributions to pension funds, medical aid funds, tax
contributions and reconciliations etc. outside the payroll system. Oversee
verification of information for payroll certification. Ensure the correct
classification of Payroll Costs in line with GRAP requirements. Goods, services
and other: Oversee the verification of source documents. Oversee the quality
assurance and verification of transactions. Ensure that expenditure is in line
with budget and item provisioning. Ensure correct and accurate allocation of
expenditure. Oversee the correct capturing of banking details on the
accounting system, including account holder verification. Review creditors
reconciliations (ensure that service providers are paid timely and correctly.
Oversee the payment of student stipends as per agreement with funders.
Oversee the accurate payments of NSFAS student’s allowances, where
applicable. Reporting: Oversee the processing of information to determine
expenditure against budget. Review and analyse expenditure report, distribute
to budget holders and obtain inputs on expenditure status. Ensure the
safeguarding of all source documents. Oversee the processing of revenue,
receivables, expenditure, payables and Property, plant and equipment in line
with GRAP standards. Compile interim and annual financial reports. Overall
Reporting: Oversee the processing of revenue, receivables, expenditure,
payables and Property, plant and equipment in line with GRAP standards.
Compile interim and annual financial reports. Report on all matters to the Office
of the Deputy Principal Finance. Supervise employees to ensure an effective
financial accounting service: This would, inter alia, entail the following: General
supervision of employees. Allocate duties and do quality control of the work
delivered by supervisees. Advise and lead supervisees with regard to all
aspects of the work. Manage performance, conduct and discipline of
supervisees. Ensure that all supervisees are trained and developed to be able
to deliver work of the required standard efficiently and effectively. Develop,
implement and monitor work systems and processes to ensure efficient and
effective functioning.
ENQUIRIES : Mrs D Hassim Tel No: 0343264888
APPLICATIONS : Must be forwarded to: The Principal – Majuba TVET College, Private Bag
X6602, Newcastle, 2940 or hand deliver to the ‘CV’ Box at Majuba TVET
College Central Office (83 Allen Street, Newcastle), between 07h35 to 15h15
(please quote the post reference number on the outside of the envelope).
NOTE : Majuba TVET College invites suitable candidates to apply for the following
permanent posts (PERSAL). A completed Z83 form should be accompanied
by a recently updated comprehensive CV (inclusive of three contactable
referees and contact details), Original certified copies (not older than three
months) of all qualifications with academic transcripts/record, ID document and
driver’s license (where applicable). Please quote the relevant reference
number of the post you are applying for. Candidates who apply for more than
one post should complete a separate application form for each post.
Applications received after the closing date as well as faxed or emailed
applications will NOT be accepted. Successful candidates will be subjected to
a vetting process (criminal record, citizenship, credit record checks [where
applicable], qualification and employment verification). Where applicable,
shortlisted candidates will be subjected to a skills/knowledge/competence test.
The College/DHET reserves the right not to make appointments and
correspondence will be limited to shortlisted candidates only. If you do not
receive any response within three months after closing date of this
advertisement, kindly accept that your application is unsuccessful. All costs
incurred due to your application and interviews will be at your own expense.
Preference will be given to persons from designated groups, especially with
regard to race, gender and disability. Note2: The successful candidate will
undergo a vetting process and will sign a Performance Agreement with the
College Principal. People with disability are encouraged to apply. Majuba
College is an equal opportunity employer.
CLOSING DATE : 14 December 2020 at 12:00
POST 27/25 : ASSISTANT DIRECTOR – INFORMATION TECHNOLOGY (I.T) REF NO:
ADIT/04/2020
SALARY : R376 596 per annum (Level 09) plus benefits as applicable in the Public
Service
CENTRE : Campus: Central Office
REQUIREMENTS : Recognized National Diploma (NQF 6) in Information Technology or related
qualification and at least 3 to 5 years working experience in IT environment and
a valid driver’s licence. Recommendations: Knowledge of computer hardware,
software and programmes. Knowledge of policies and governance
environment of TVET Colleges including knowledge of the annual reporting
requirements by the Higher Education Institutions. Knowledge and
understanding of Corporate ICT principles. Knowledge and understanding of
the monitoring of performance management system. Knowledge and
understanding of the ICT policies and relevant legislation. The following skills
will also be an added advantage administer computer hardware, software and
network, administrative, planning and organizing, financial management,
report writing, communication and interpersonal, problem solving, computer
literacy, analytical, client oriented, project management, team leadership,
planning and organizing and people management.
DUTIES : Develop, review and monitor the implementation of Information
Communication Technology (ICT) policies; Conduct research regarding
national and provincial policy framework, legislation, collective agreements,
internet, relevant readings etc. Ensure consultation process of draft policies
with all relevant stakeholders. Ensure that all new ICT policies are work
shopped to all staff. Ensure the development, establishment of appropriate Egovernance and ICT policies, frameworks and standards. Implement, enforce,
and ensure adherence of IT policies and procedures to all campuses. Ensure
that appropriate policies and processes are put in place for risk management.
Administer and monitor IT Security and Electronic access. Establish systems
to safeguard hardware and data. Perform system backups. Research and
develop specifications for (Local Area Network& Wide Area Network) LAN and
WAN technologies according to the college’s requirements. Procure LAN and
WAN technologies. Distribute LAN and WAN access to students and staff
according to college policy and needs. Set-up, manage and maintain WAN,
LAN, E-mail and internet connections to all the colleges. Troubleshooting,
resolving and documenting all ICT related issues. ICT software and hardware
Maintenance. Research and develop plans for software and hardware products
required for technologies and systems which will enable the college’s core
business, support functions and programs. Advice on Procurement of college
software and hardware according to the college’s needs. Distribute software
and hardware for use by students and staff according to the college’s policy
and needs. Maintain and monitor the software and hardware system, reports
on redundant hardware and software and advises on updating. Keep up to date
with the latest developments of hardware and software in education. Manage
all licensing of software that the college is using and ensure that they are valid
and appropriate. Assist with the procurement of intranet and internet products
and services according to the college’s needs. Ensure access of intranet and
internet in the colleges. Ensure that the college website is continuously
updated with current information. Management of all Human, Financial and
other resources of the unit.
ENQUIRIES : Mr KA Shangase Tel No: 0343264888
APPLICATIONS : Must be forwarded to: The Principal – Majuba TVET College, Private Bag
X6602, Newcastle, 2940 or hand deliver to the ‘CV’ Box at Majuba TVET
College Central Office (83 Allen Street, Newcastle), between 07h35 to 15h15
(please quote the post reference number on the outside of the envelope).
NOTE : Majuba TVET College invites suitable candidates to apply for the following
permanent posts (PERSAL). A completed Z83 form should be accompanied
by a recently updated comprehensive CV (inclusive of three contactable
referees and contact details), Original certified copies (not older than three
months) of all qualifications with academic transcripts/record, ID document and
driver’s license (where applicable). Please quote the relevant reference
number of the post you are applying for. Candidates who apply for more than
one post should complete a separate application form for each post.
Applications received after the closing date as well as faxed or emailed
applications will NOT be accepted. Successful candidates will be subjected to
a vetting process (criminal record, citizenship, credit record checks [where
applicable], qualification and employment verification). Where applicable,
shortlisted candidates will be subjected to a skills/knowledge/competence test.
The College/DHET reserves the right not to make appointments and
correspondence will be limited to shortlisted candidates only. If you do not
receive any response within three months after closing date of this
advertisement, kindly accept that your application is unsuccessful. All costs
incurred due to your application and interviews will be at your own expense.
Preference will be given to persons from designated groups, especially with
regard to race, gender and disability. Note2: The successful candidate will
undergo a vetting process and will sign a Performance Agreement with the
College Principal. People with disability are encouraged to apply. Majuba
College is an equal opportunity employer.
CLOSING DATE : 14 December 2020 at 12:00
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