Administration Clerk


Directorate: Health Information Management Department


R173 703 – R204.612 per annum, (plus benefits)


Chris Hani Baragwanath Academic Hospital


Matric/Grade 12 certificate or equivalent. Computer literate (Ms Word, Ms
Excel, Ms PowerPoint and Internet). Sound Knowledge of health programme
strategies, priorities, data element and indicator will be an added advantage.
Ability to work under pressure and be prepared to rotate within Health
Information Management (HIM) Department. Knowledge or regulations and the
legislative framework related to health information management and the ability
to interpret them. Ability to handle tasks of multidisciplinary nature. Ability to
liaise with internal external stakeholders. Excellent interpersonal and
organizational skill. Good written and verbal communication skills. Ability to
work independently and in a team. Ability to communicate well with people at
different levels. Ability to organize and plan. Must be self- motivated.
Knowledge of the Batho Pele Principles and Labour Relations processes.
Applicant should be prepared to undergo Medicals surveillance as an inherent
job requirement. Shortlisted candidates will be subjected to a competency test.


Capture data on the DHIS database and update Institutional Health Information
Management (HIM) database. Conduct rapid data quality assessment on
primary sources before capturing. Follow up any discrepancies with relevant
service point/health care provider. Compile and submit routine report.
Complete and sign a weekly summary forms for use in monthly reports. Assist
in timely preparation and submission of required reports based on the Work
Plan of the HIM unit. Source data from both electronic (HIS) and manuals
system. Ensure that data is received regularly and follow-up on nonsubmission. Safe keeping or records. Maintain electronic and manual records
of all data used for reporting. Ensure that the primary sources of data are
available and ready for audit. Conduct rapid data quality on registers and
ensure data quality improvement plans are developed and implemented to
address poor data quality. Escalate poor quality data challenges to the
supervisor. Perform any delegated tasks. Comply with Performance
Management and Development System. Perform any other delegated tasks.


Ms R Letsoalo Tel No. (011) 933-8137



Should be hand delivered to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital between 8am and 3pm at Ground Floor, Main
Admin Building. Applications should be posted to The Director: Human
Resource, Chris Hani Baragwanath Academic Hospital, Private Bag X01,
Pimville, 1808.


No faxed or emailed applications will be considered. Applications must be
submitted on a new Z83 form and must completed in full, obtainable from any
Public Service Department or on the internet at
The completed and signed form should be accompanied by a recently updated
CV that specifies the following: All experience indicating the position, institution
and respective dates (DD/MM/YY). Documents to be attached are ID
document, copies of qualification/s including matric and relevant council
registration certificate and proof of current registration (Where applicable).
Relevant service certificates.

Failure to submit all the requested documents will
result in the application not being considered. If you have not been contacted
within three (3) months after the closing date, please accept that your
application was unsuccessful.

Candidates will be subjected to Personnel
Suitability Checks (PSC) – Verification (Reference checks- Provide at least 3
off which one must be immediate supervisor,(the Department shall reserve the
right to conduct verification beyond names provided, where necessary); identity
verification, qualifications verification, criminal record checks, credit/financial
stability checks and employment verification).

Persons in possession of a
foreign qualification must furnish the Department with an evaluation certificate
from the South African Qualifications Authority (SAQA). The Department
reserves the right to not make an appointment/fill the post. The recommended
candidate may be subjected to medical surveillance as required by the
Occupational Health and Safety Act, Act 5/1993.

CHBAH reserves the right to
utilize practical exercises/tests for Non-SMS positions during the recruitment
process to determine the suitability of candidates for the post(s). CHBAH also
reserves the right to cancel the filling of Vacancy or not to fill a vacancy that
was advertised during any stage of the recruitment process.

The Gauteng
Department of Health is guided by the principles of Employment Equity;
therefore, all the appointments will be made in accordance with the
Employment Equity target of the department. People with disabilities are
encouraged to apply.

CLOSING DATE : 27 August 2021


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