City of Johannesburg: Personal Assistant

City of Johannesburg: Personal Assistant

DEPARTMENT: Citizen Relationship and Urban Management (CRUM)
BRANCH: Office of the Group Head (GH)
DESIGNATION: Personal Assistant
REMUNERATION: R25 422,17 pm (basic salary, excluding benefits)
LOCATION: Traduna House, Braamfontein

APPLICATION REQUIREMENTS

• Complete the online job application form and attach all relevant and updated documents
  (Certified Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original documents
  during the selection process.
• You will be requested to provide a brief description of your work experience relating to the
  vacancy.
• Applicants with membership to professional bodies need to provide a membership number and
  expiry date.
• If you are an internal applicant, your employee number will be required.
• Applicants are advised to use Google Chrome when applying for CoJ positions.

DISCLAIMER

• The City of Johannesburg is currently recruiting and will not demand payment in any form for any
  job placement. All vacancies are advertised in newspapers and on the CoJ website.
• The City of Johannesburg applies the principles of employment equity as per the National
  legislation and policy guidelines and will consider designated groups in line with these
  requirements. We are an equal-opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are consenting that
  the personal information submitted as part of your application may be used for the purposes of
  the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgment of any kind shall not be an
  indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss, or liability of whatsoever nature
  arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.
• Any misrepresentation or failure to disclose material information on the application form or CV will
  automatically disqualify your application.

Minimum Requirements:

• Grade 12 plus Diploma in Business Management/Administration or similar and/or relevant
  qualification at NQF level 6;
• 1 – 3 years relevant experience at a senior secretarial level within a government
  environment;
• Experience in administration and documentation required.

Primary Function:
Provide full executive support to the Group Head. Render an efficient and effective
administration function, stakeholder management and liaison service in the Office of
the Group Head, by establishing, developing, and maintaining relationships with all
stakeholders to the department and general management of the office.

Key Performance Areas:

• Assist in preparing the Group Head for meetings, minute taking, and the implementation
  of decisions taken at meetings to ensure that the responsibilities of the Office of the GH
  are followed through and completed within required standards and deadlines;
• Provide administrative and secretarial support to ensure adequate support is made
  available to enable the accomplishment of specific administrative reporting deadlines;
• Maintain information record-keeping;
• Effectively liaise and support the GH in ensuring qualitative communication, and service
  delivery and enabling the GH to achieve the said political objectives;
• Manage all Group Head meetings and related logistics;
• Provide sound logistical planning and events management services in conjunction with the
  Regional Senior Secretaries

Leading Competencies:

• Computer literacy including MS Office Applications;
• Good administrative, attention to detail, and problem-solving skills;
• Project Management skills and Accountability;
• High level of confidentiality and organisational skills;
• Time Management, working independently, under pressure, and ability to prioritise.

Core Competencies:

• Basic knowledge of local government;
• Knowledge of related policies and legislation governing the distribution functions;
• Knowledge of the City’s strategic business planning and performance management
  processes;
• Knowledge of general administration and procurement processes;
• Collaborative/Teamwork, Values and Integrity, Attention to detail, and quality-focused;
• Customer and Service Delivery Management (Batho Pele) Ethics, Professionalism;
• Impact and Influence according to City’s protocols, legislation, and standards.

“All suitably qualified candidates are encouraged to apply and will be considered. The
City of Johannesburg applies the principles of employment equity as per National
legislation and policy guidelines and will consider designated groups in line with these
requirements. Preference will be given to previously disadvantaged groups including
those with disabilities. Appointments will be made in accordance with the approved
Employment Equity Plan to promote its equitable representation in terms of race,
gender and disability.”

Please take note that only online applications will be considered. Please apply by
using the following link below:
https://share-eu1.hsforms.com/1WcOVhWkGTT-ftI9kNE1zgQew554

APPLY ONLINE VIA THIS LINK: www.joburg.org.za

ENQUIRIES ONLY:
Contact Person: Nonhlanhla Manciphu
Tel No: 011 062 6066

CLOSING DATE: TUESDAY, 13 FEBRUARY 2024

Applicants are respectfully informed that, if no notification of appointment/response is
received within six (6) weeks of the closing date, they must accept that their application
was unsuccessful. By submitting your application for a position at the City of
Johannesburg, you are consenting that the personal information submitted as part of
your application may be used for the purposes of the Recruitment and Selection and
related process. In terms of the Talent Acquisition Policy of the City of Johannesburg,
you hereby consent to the following risk checks should your application be shortlisted:

• Credit Record,
• CV validation,
• Employment record verification,
• Criminal check,
• Identity validation