Administration Officer (x3)

General worker

POST 20/289 : ADMINISTRATION OFFICERS REF NO: CHBAH 430 (X3 POSTS)
Directorate: Patient Affairs
SALARY : R257 508 per annum (Level 07)
CENTRE : Chris Hani Baragwanath Academic Hospital


REQUIREMENTS : Grade 12 with minimum of 3- 5 years’ experience in Patient Admin. Computer
competency skills (MS Word, MS Excel, MS PowerPoint and Microsoft outlook).
Tertiary qualification shall add as an advantage. Must have knowledge and
experience in MEDICOM Systems. Knowledge of the Batho Pele Principles.
Knowledge of Labour Relations processes. Conflict management skills. Ability to
work under pressure. Excellent interpersonal and organizational skill. Good written
and verbal communication skills. Ability to liaise with internal and external
stakeholders. Ability to work independently and in a team. Ability to communicate
well with people at difference levels. Ability to organize and plan work accordingly.
Ability to act with tact and discretion. Must be self-motivated. Ability to handle tasks
of multidisciplinary nature. Supervision skill will be attending as advantage, Ability
to work under pressure and good communication skills (written and verbal).
Excellent Administrative skills (Planning Organizing and Coordination). Sound
knowledge of Administrative procedure manual, Record management Act, PAIA,
(Promotion of Access to Information) Protection of personal information Act
(POPI), Division of Revenue Act (DORA) Act, Uniform Patient Fee Schedule
(UPFS) Batho Pele principle, Ministerial priorities, Occupational Health and safety
act, PFMA, PMDS and other relevant Public Service Prescripts. Ability to
communicate to all stakeholders. Must be able to work under pressure and
independently. Strong Supervisory and Communication skills. Ability to compile,
organize, analyze and draft report.


DUTIES : Supervision and monitoring of staff in the unit. Register, Admit, transfer, discharge
and update clients (information) on the systems. Downtime registration and
updating of client’s information at all time. Reconciliation of TPH 57 and Medicom
(manual and electronic systems). Record and update movement of patient files
both manually and electronically. Keep patient file safe and secure as per
government prescripts. Task and allocate staff reporting to the unit. Train, mentor,
equip and communicate to staff at all times. Ensure Sound labour practice is
adhered to within the unit. Compile, Record, Analyze and Report statistics
electronically and manually. Adherence to all government prescript. Compile
periodic statistics within the hospital. Be proactive in addressing challenges in the
section. Be willing to undergo continuous training and development programmes.
Do daily spot checking within the section allocated. Attend meetings and training
as approved by supervisor. Swift response to the complaints. Conduct
Performance Management and Development System (contracting, quarterly
reviews and final assessment) for the staff reporting in the unit. Willing to work
24/7/365 days per year and do rotations. Apply disciplinary measures to the staff.
Willing to do any other task assigned by supervisor and management.


ENQUIRIES : Ms Tsile K.G Tel No: 011 933 9090


APPLICATIONS : should be hand delivered to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital between 8am and 3pm at Ground Floor, Main
Admin Building or posted to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808. No faxed or
emailed applications will be considered.


NOTE : Applications must be submitted on form Z83 Fully completed, obtainable from any
Public Service Department or on the internet at www.dpsa.gov.za/documents. The
completed and signed form should be accompanied by a recently updated CV that
specifies the following: All experience indicating the position, institution and
respective dates (DD/MM/YY). Documents to be attached is certified ID document,
certified copies of qualification/s including matric and relevant council registration
certificate and proof of current registration (Where applicable). (Certification should
not be more than three (3) months old). Relevant service certificates. Failure to
submit all the requested documents will result in the application not being
considered. If you have not been contacted within three (3) months after the
closing date, please accept that your application was unsuccessful. Candidates
will be subjected to Personnel Suitability Checks (PSC) – Verification (Reference
checks- Provide at least 3 off which one must be immediate supervisor, identity
verification, qualifications verification, criminal record checks, credit/financial
stability checks and employment verification). The recommended candidate may
be subjected to medical surveillance as required by the Occupational Health and
Safety Act, Act 5/1993. CHBAH reserves the right to utilize practical
exercises/tests for Non-SMS positions during the recruitment process to determine
the suitability of candidates for the post(s). The Gauteng Department of Health is
guided by the principles of Employment Equity; therefore, all the appointments will
be made in accordance with the Employment Equity target of the department.
People with disability are encouraged to apply.


CLOSING DATE : 25 June 2021

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