ADMINISTRATION CLERK FOR POLICY AND PLANNING (X2 POSTS)

ADMINISTRATION CLERK
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POST: ADMINISTRATION CLERK FOR POLICY AND PLANNING REF NO:
AC/P&P/02/2024 (X2 POSTS)

OFFICE OF THE PREMIER

APPLICATIONS : Please forward the applications for the post quoting the relevant reference number
to: Senior Manager, Human Resources Administration, Private Bag X5016,
Kimberley, 8300 or hand deliver at T&I Building, 69 Memorial Road, Monument
Heights, Office of the Premier, Ground Floor (Security).

FOR ATTENTION : Mr. V. Fredericks
CLOSING DATE : 01 March 2024

NOTE : The Northern Cape Provincial Government is an equal opportunity, affirmative
action employer and aims to achieve gender, race and disability representivity.
Employment decisions shall be informed by the Employment Equity Plan of the
Department to achieve its Employment Equity targets. Applications must be
submitted on the new application for employment form (Z83). The new form can be
downloaded at www.dpsa.gov.za-vacancies or obtainable from any Public Service
Department and should be accompanied by a comprehensive CV specifying all
qualifications, experience with respective dates. Applications submitted using the
old Z83 form will not be accepted. Only shortlisted candidates will be required to
submit certified copies of qualifications, ID and driver’s licence before or on the day
of the interview. Failure to comply with these pre-conditions will disqualify
applications from being processed. It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African Qualification Authority (SAQA). No
late applications will be accepted. Where applicable, shortlisted candidates will be
subjected to a technical exercise that intends to test relevant technical elements of
the job, the logistics of which will be accordingly communicated by the Department.
All shortlisted candidates will further be subjected to a personnel suitability check
which includes criminal record checks, security vetting, verification of qualifications,
financial and asset record checks, previous employment verification and citizenship
verification. A further requirement for all SMS post(s) is a successful completion of
the Senior Management Pre-Entry Programme as endorsed by the National School
of Government (NSG), No appointment shall be finalized without the relevant
candidate producing the Nyukela pre-entry certificate for SMS. The course is
available at the NSG under the name “Certificate for entry into SMS” and the full
details can be obtained by following the below link:
https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. Following
the interview and technical exercise, the selection panel will recommend
candidates to attend a generic managerial competency assessment (in compliance
with the DPSA Directive on the implementation of the competency-based
assessments). The competency assessment will be testing generic managerial
competencies using the mandated DPSA SMS competency assessment tool. The
successful candidate(s) will be required to enter into an annual performance
agreement and will have to disclose his/her financial interests annually where
applicable. If you have not been contacted within six (6) weeks after the closing
date of this advertisement, kindly accept that your application was unsuccessful.

ADMINISTRATION CLERK FOR POLICY AND PLANNING

SALARY : R202 233 per annum (Level 05)

CENTRE : Kimberley

REQUIREMENTS : Applicants must be in possession of a Senior Certificate or an appropriate
equivalent qualification. A post matric qualification (Diploma/Degree) will serve as
an added advantage. Candidates must have 0 – 2 years’ administrative experience.
Competencies: Good written and verbal communication skills, basic interpersonal
relations, accuracy, planning and organizing skills, Computer literacy; The ability to
operate office equipment and perform routine tasks; Be able to function under
pressure and work within a team or independently.

DUTIES : The successful candidate will be responsible for rendering general clerical support
services by organising, storing, capturing and retrieving correspondence and data;
Updating registers and statistics; Handling routine enquiries; Distributing
documents/packages to various stakeholders as required; Keeping and
maintaining the filing system for the Unit; Typing letters and/or other
correspondence when required; Keeping and maintaining the incoming and
outgoing document register, personnel records, and attendance register of the Unit;
Renders administrative support services that entail travel and accommodation
arrangements, procurement services, etc. Provides support to the Unit Head
regarding meetings or events. Keep record of and follow up on all decisions and
actions of the Unit. Ensures the effective flow of information and documents to and
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from the Unit. Collect, analyse, collate information and draft reports, documents
and presentation as required.
ENQUIRIES : Ms. J. Meyer at 060 742 2577

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