ADMINISTRATION CLERK (X15 POSTS)

WAITER

ADMINISTRATION CLERK (X15 POSTS)

DEPARTMENT OF DEFENCE
NOTE
: Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021. Should an
application be received using incorrect application employment form Z83, it will
be disqualified), which must be originally signed and dated by the applicant and
which must be accompanied by a detailed CV (with full particulars of the
applicants’ training, qualifications, competencies, knowledge & experience)
and clear certified copies of original educational qualification certificates, ID
document and Driver’s license (where applicable). Must be a South African
citizen. Failure to comply with the above instructions will result in applications
being disqualified. Applicants applying for more than one post must submit a
separate form Z83 (as well as the documentation mentioned above) in respect
of each post being applied for. If an applicant wishes to withdraw an application
it must be done in writing. Should an application be received where an
applicant applies for more than one post on the same application form, the
application will only be considered for the first post indicated on the application
and not for any of the other posts. Under no circumstances will photostat copies
or faxed copies of application documents be accepted. The successful
candidates will be subjected to Personnel Suitability Checks (criminal record-,
citizenship- & financial/asset record checks and qualification and employment
verification). Successful candidates will also be subjected to security clearance
processes. Potential candidates, declared in excess must indicate their excess
status on Z83, Applicants who do not receive confirmation or feedback within
3 (three) months after the closing date, please consider your application
unsuccessful. Due to the large volume of responses anticipated, receipt of
applications will not be acknowledged and correspondence will be limited to
short-listed candidates only. For more information on the job description(s)
please contact the person indicated in the post details. The Department
reserves the right not to make appointment(s) to the advertised post(s). Local
geo locations will receive preference. The certification date of your bar coded
ID must not be older than 6 months and the copy must be of very good quality.
OTHER POSTS

POST 34/11 : ADMINISTRATION CLERK (PATIENT ADMINISTRATION): SUPERVISOR
REF NO: SG 03/21/07

SALARY : R257 508 per annum (Level 07)
CENTRE : 3 Military Hospital, Bloemfontein
REQUIREMENTS : Grade 12. Patient Administration and mainframe experience is a requirement.
Special requirements (skill needed): Managerial skills. Computer literacy
(Microsoft and mainframe), organizing, interpersonal relationship skills,
knowledge of capturing and microfilming/scanning processes. Proven ability to
communicate effectively (written & verbal) in English. Knowledge of policies
and directives. Meeting deadlines and setting goals. Handle repetitive work.
Team player. Knowledge of Patient Administrative processes. Must have
empathy for sick, elderly and disabled. Must have previous administrative
hospital, medical consulting room or financial management experience. Must
be able to obtain security clearance within a year. Must be able to work under
pressure. Must be able to work night shifts.
DUTIES : Managing health records. The applicant will be involved in all aspects of the
scanning and capturing processes. Receiving of health records. Rendering a
comprehensive secretarial and reception service. Ensuring correct referral
documentation for referred patients. Handling health record queries.
Telephonic queries. Compiling Quarterly and monthly statistics for
management. Retrieve records for HCP’s/management. Problem solving.
Supervision. Special Auths, Med Debtors and invoice management.
ENQUIRIES : Major M.M. September Tel No: (051) 402 2355
APPLICATIONS : Department of Defence, 3 Military Hospital, Private Bag X 40003, Brandhof,
9324
CLOSING DATE : 22 October 2021


POST 34/12 : ADMINISTRATION CLERK (PATIENT ADMINISTRATION): SUPERVISOR
REF NO: SG 03/21/08 (X2 POSTS)
SALARY :
R257 508 per annum (Level 07)
CENTRE : Area Military Health Unit Limpopo
REQUIREMENTS : Grade 12. Knowledge of clerical and administration duties, practices as well as
the ability to capture data. Skills and competencies: Good written and oral
communication skills. Excellent computer skills and knowledge and experience
with Microsoft office software. Good typing skills. Attention to deal.
DUTIES : Render data capturing services, filling. Effective use of technology to contribute
to organizational efficiency and work distribution. Provide administrative
support services. Generate spreadsheets. Update the system on all data sets.
Validate data to ensure correctness, competences and consistency. Compile
statistical information/ reports. Receive statistical information for further
processing. Capture and update information from manual records to electronic
documents. Update and file/ archiving of records. Continuous updating of
information on computer for reporting purposes.
ENQUIRIES : Lieutenant Colonel T.M. Kigozi Tel No: (015) 299 3110/3123/3277
Staff Sergeant N. Muguwelele Tel No: (015) 299 3062
APPLICATIONS : Department of Defence, Area Military Health Unit Limpopo, Private Bag X9701,
Polokwane 0700
CLOSING DATE : 22 October 2021


POST 34/13 : ADMINISTRATION CLERK: SUPERVISOR REF NO: SG 03/21/09 (X2
POSTS)

SALARY : R257 508 per annum (Level 07)
CENTRE : Area Military Health Unit Limpopo
REQUIREMENTS : Grade 12. Experience in Human Resources. Special requirements (Skills
needed): Must be computer literate (Ms Word/ Ms Excel/ Ms Power Point and
Internet usage) Client orientated. Good verbal and written communication
skills. Flexibility and job knowledge.
DUTIES : Updating of personnel files. To perform Personnel Officer duties. To assist the
unit members with personnel matters. To inform the Personnel Officer and
Chief Personnel Clerk of any problems arising of personnel administration.
With regards to Personnel administration assist with: Updating personnel files
of staff members, Courses, Promotions. Writing signal for remembers who are
going for detached duty and Courses. Management info. Military Licenses.
Security clearances. Disciplinary System. Spot checks. Handing and taking
over. Staffing Administration.
ENQUIRIES : Lieutenant Colonel T.M. Kigozi Tel No: (015) 299 3110/3123/3277
Staff Sergeant N. Muguwelele Tel No: (015) 299 3062
APPLICATIONS : Department of Defence, Area Military Health Unit Limpopo, Private Bag X9701,
Polokwane 0700
CLOSING DATE : 22 October 2021


POST 34/14 : ADMINISTRATION CLER SUPERVISOR REF NO: SG 03/21/10 (X2 POSTS)
SALARY :
R257 508 per annum (Level 07)
CENTRE : Area Military Health Unit North West, Potchefstroom
REQUIREMENTS : Grade 12 with National Diploma fully professional registered as recognized by
SAQA with 3 – 5 years administration experience. Knowledge of the Command
and Control channels within DoD, code 8 Drivers License will an advantage
(candidate must able to obtain a military license within a period of a year).
Special Management skills, verbal and written communication skills, problem
solving skills, credibility, analytical thinking, reasoning ability, planning and
organizational skills, procurement process, project Management skills,
financial management, knowledge and understanding of DoD policy on
Transformation Management and Gender Mainstreaming Strategy, No. 1 of
2008.
DUTIES : Execute the Admin Clerk functions for all Command-related and debrief
sessions. Compile and maintain records of Command Section activities, and
perform a variety of other command-related duties utilizing knowledge of
systems and procedures. Prepare stock inventories. Purchase supplies.
Support the Command Section with command related activities.
ENQUIRIES : Major S.I. Legoete Tel No: (018) 289 1393
APPLICATIONS : Department of Defence, Area Military Health Unit North West, HR Office,
Private Bag X2011, Noordbrug, Potchefstroom, 2531
CLOSING DATE : 22 October 2021


POST 34/15 : ADMINISTRATION CLERK (PATIENT ADMINISTRATION): SUPERVISOR
REF NO: SG 03/21/11 (X2 POSTS)

SALARY : R257 508 per annum (Level 07)
CENTRE : Area Military Health Unit North West
REQUIREMENTS : Grade 12, with at least 5 years relevant experience. Special requirements
(skills needed): Secretarial, reception and mainframe (medical) experience is
a requirement. Managerial skills. Computer literacy (Microsoft Word, Excel,
Power point and PERSAL/PERSOL), organising, interpersonal relationship
skills, knowledge of capturing and microfilming/scanning processes. Proven
ability to communicate effectively (written and verbal in English). Knowledge of
policies and directives. Handle repetitive work. Team player. Knowledge of
Patient Administrative processes. Must have empathy for sick, elderly and
disabled. Must be able to work under pressure. Must be able to obtain security
clearance within a year.
DUTIES : Managing patient health records. The applicant involved in all aspects of the
scanning and capturing processes of medical results and medical
consultations. Receiving of health records. Rendering a comprehensive
reception service. Handle appointment register for HCP’s. Ensuring correct
referral documentation for referred patients. Handling health record/medical
accounts enquiries. Telephonic enquiries. Compiling quarterly and monthly
statistics for management. Retrieve records for HCP’s/management. Problem
solving and supervisory duties. Special auths and medical debtors.
ENQUIRIES : Major S.I. Legoete Tel No: (018) 289 1393
APPLICATIONS : Department of Defence, Area Military Health Unit North West, HR Office,
Private Bag X2011, Noordbrug, Potchefstroom, 2531
CLOSING DATE : 22 October 2021


POST 34/16 : ADMINISTRATION CLERK: SUPERVISOR REF NO: SG 03/21/12
SALARY :
R257 508 per annum (Level 07)
CENTRE : Area Military Health Unit Western Cape, Health Centre Wingfield
REQUIREMENTS : Grade 12. MS Office training. Special Requirements: Computer literate,
organizing, interpersonal relationships, problem solving and typing skills. Have
detailed knowledge of the operation/utilization of specific software packages.
Must be able to obtain a confidential security clearance within a year. Must
have good health. Driver’s license. Willingness to attend courses.
DUTIES : Maintain administrative function at Health Centre Wingfield: Document control.
Receive and relay correspondence to all relevant departments in Health
Centre. Recording (registers) and routing incoming and outgoing mail, followup on correspondence, Manage, sorting, scanning and filing of documents.
Effective office administration: Ensure compliance with office administration by
prioritising tasks efficiently, Schedule name lists, Leave administration, Typing
and amending of documents, Client surveys, taking minutes of meetings.
Support to OIC: Support to OIC wrt adherence to target dates (Diarising of
target dates and consolidation of information and forwarding to OIC before
target dates). Preparing of presentations. Support to HC Departments:
Contract renewals or terminations administration, Verification of qualifications,
Ensure that members adhere to the policy and doctrine guidelines pertaining
to clearing in and out, leave, resignations, course nominations, studies at state
expense, taking over of study loans, renewal of contracts, applications to
attend seminars and symposiums.
ENQUIRIES : Warrant Officer 2 N.P. Matanda Tel No: (021) 799 6893
APPLICATIONS : Department of Defence, SAMHS, Area Military Health Unit Western Cape, HR
Department, Private bag X10, Wynberg, 7824
CLOSING DATE : 22 October 2021


POST 34/17 : ADMINISTRATION CLERK (PATIENT ADMINISTRATION): SUPERVISOR
REF NO: SG 03/21/13

SALARY : R257 508 per annum (Level 07)
CENTRE : Military Base Hospital Lohatlha (Northern Cape)
REQUIREMENTS : Grade 12, with at least 5 years relevant experience. Special requirements
(skills needed): Secretarial, reception and mainframe (medical) experience is
a requirement. Managerial skills. Computer literacy (Microsoft Word, Excel,
Power point and PERSAL/PERSOL), organising, interpersonal relationship
skills, knowledge of capturing and microfilming/scanning processes. Proven
ability to communicate effectively (written and verbal in English). Knowledge of
policies and directives. Handle repetitive work. Team player. Knowledge of
Patient Administrative processes. Must have empathy for sick, elderly and
disabled. Must be able to work under pressure. Must be able to obtain security
clearance within a year.
DUTIES : Managing patient health records. The applicant involved in all aspects of the
scanning and capturing processes of medical results and medical
consultations. Receiving of health records. Rendering a comprehensive
reception service. Handle appointment register for HCP’s. Ensuring correct
referral documentation for referred patients. Handling health record/medical
accounts enquiries. Telephonic enquiries. Compiling quarterly and monthly
statistics for management. Retrieve records for HCP’s/management. Problem
solving and supervisory duties. Special auths and medical debtors.
ENQUIRIES : Staff Sergeant S.C. van Wyk Tel No: (053) 321 2437
APPLICATIONS : Department of Defence, SAMHS, Military Base Hospital Lohatla, Private Bag
X3001, Postmasburg, 8420
CLOSING DATE : 22 October 2021

POST 34/20 : ADMINISTRATION CLERK (PATIENT ADMINISTRATION): PRODUCTION
REF NO: SG 03/21/16 (X3 POSTS)

SALARY : R173 703 per annum (Level 05)
CENTRE : 1 Military Hospital, Thaba Tshwane, Pretoria
REQUIREMENTS : Grade 12. Special requirements (skill needed): Good interpersonal skills,
problem solving and analytical skills, ability to work independently, good
organizational skills, ability to work with the medical (Patient Admin) database,
good telephone etiquette and customer care. Proven ability to communicate
effectively (written & verbal) in English. Knowledge of policies and directives.
Handle repetitive work. Team player. Must have empathy for sick, elderly and
disabled. Must be able to work under pressure. Must be able to obtain security
clearance within a year. Typing test will be taken during selection board to
determine the fast typing skills of applicants (average of 25 words per minutes).
DUTIES : Ensure an effective reception service. Record, organize, store and retrieve
information related to work in the administrative environment and or deal
directly with clients by requesting and /providing information. Capture patient
health data. Routine administrative output control statistics. Retrieve records
for HCP’s/management.
ENQUIRIES : Captain S.M. Sekonyela Tel No: (012) 314 0308/0309
APPLICATIONS : Department of Defence, South African Military Health Service, 1 Military
Hospital, Private Bag X1026, Thaba Tshwane, 0143 or maybe hand delivered
to 1 Military Hospital, Voorstrekker Road, Thaba Tshwane, Pretoria.
CLOSING DATE : 22 October 2021

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