DEPARTMENT OF WATER AND SANITATION – ADMINISTRATION CLERK (X5 POSTS)


CLOSING DATE : 21 June 2021
NOTE : Interested applicants must submit their applications for employment to the e-mail
address specified on each post. Applications must be submitted using the newly
implemented Z83 form obtainable on the Department of Water and Sanitations
website, under career opportunities or the DPSA website, under vacancies in the
Public Service (point 4) and should be accompanied by a comprehensive CV as
well as copies of qualifications and Identity document (all documents must be
submitted in one email in a PDF format. The attachment/s, may not exceeding
5mb) Subject title on the email must clearly display the reference number of the
post applied for. Applicants should forward applications to the correct email
address of the post as wrong emailed applications will not be considered. No late,
applications will be accepted. Original/certified copies must be produced by only
shortlisted candidates during the interview date. A SAQA evaluation report must
accompany foreign qualifications. Applications that do not comply with the above
mentioned requirements will not be considered. *All shortlisted candidates
pertaining to Senior Management Services (SMS) posts will be subjected to a
technical and competency assessment and a pre-entry certificate obtained from
the National School of government is required prior to the appointment. (Individuals
who have completed the course already, and who are therefore in possession of
a certificate are welcome to submit such, however it is not required that an
applicant submit such when applying for the post prior to the closing date. The link
for the completion of the course for the certificate for the pre-entry into SMS can
be found on http://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
Candidates will be required to complete a financial disclosure form and undergo a
security clearance. Foreigners or dual citizenship holders must provide a police
clearance certificate from country of origin. The Department of Water Sanitation is
an equal opportunity employer. In the filling of vacant posts, the objectives of
section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996),
the Employment Equity imperatives as defined by the Employment Equity Act,
1998 (Act No: 55 of 1998) and relevant Human Resources policies of the
Department will be taken into consideration. Correspondence will be limited to
short-listed candidates only. If you do not hear from us within two (2) months of
this advertisement, please accept that your application has been unsuccessful.
The department reserves the right not to fill these positions. Women and persons
with disabilities are encouraged to apply and preference will be given to the EE
Targets.
ERRATUM: Kindly take note that the post of Administration Clerk with REF NO:
040621/10 advertised in the Public Service Vacancy Circular 18 dated 21 May
2021, the minimum requirements of the said post is as follows: A Senior/Grade 12
certificate. A valid drivers license will be an added advantage (Attach a copy)
Knowledge of clerical functions, practices as well as the ability to capture data,
operate a computer and collate administrative information. Computer literacy
(Micro Soft Office). Knowledge of Water Services Act and National Water Act 1998
(Act No 36 of 1998). Knowledge of administrative procedures. Understanding of
Social and Economic development issues. Basic financial management and
knowledge of PFMA. Understanding of IGR Framework Act 2005. Problem solving
and analysis. People and diversity management. Client orientation, flexibility and
customer focus. Good communication, planning and organizing skills.
Accountability and ethical conduct. Willingness to take up on adhoc activities. The
closing date has been extended to 21 June 2021. Kindly take note that the post of
Senior Administration Officer with REF NO: 040621/06 advertised in the Public
Service Vacancy Circular 18 dated 21 May 2021, the correct details for submission
of applications is as follows: APPLICATIONS North West: (Haartbeespoort)
Please email your application quoting the relevant reference number to the subject
line NWRecruitment@dws.gov.za For attention: Mr MJ Ntwe. The closing date has
been extended to 21 June 2021.

OTHER POSTS

POST 20/72 : ADMINISTRATION CLERK REF NO: 210621/27 (X3 POSTS)
Branch: NWRI Central Operation
SALARY : R173 703 per annum (Level 05)
CENTRE : Jericho Dam
REQUIREMENTS : A Senior/Grade 12 Certificate. A National Diploma in Supply Chain Management /
Financial Management qualification with served as an added advantage. One (1)
year relevant experience in Supply Chain Management will served as an added
advantage. A valid driver’s license (attach copy). Computer literacy. Knowledge of
work procedures in terms of SCM environment. Knowledge of PFMA, National
Treasury Regulation and PPPFA governing the Public Service. Knowledge of
financial systems (SAP, PERSAL). Flexibility and team work. Problem solving and
analysis. Client orientation and customer focus. Accountability and ethical conduct.
Good communication skills both (verbal and written).


DUTIES : Render effective procurement of goods and services. Request quotations from
suppliers. Maintain quotation register. Receive and verify goods from suppliers.
Issue goods to end users. Provide SCM support services within the component.
Update and maintain 0-9 file. Register invoices/delivery notes and submit to
Finance. Capture GRV/Service entry on SAP system. Creating of Requisition on
SAP. Control and manage price quotation system as well as the rotation system.
Compilation of the demand plan, implementation of SCM frame work, Commodity
analysis to ensure that required resources fulfil identified needs.
ENQUIRIES : Mr. M Mainganye Tel No: 017 846 6000
APPLICATIONS : NWRI Central Operation: (Jericho Dam) Please post your application quoting the
relevant reference number to: The Department of Water and Sanitation, Private
Bag X1004, Amsterdam, 2375
FOR ATTENTION : Ms. Ke Thomo


POST 20/73 : ADMINISTRATION CLERK (WARMS) REF NO: 210621/28
Branch: Chief Operations Office Northern Cape
SD: PROTO CMA Lower Vaal
SALARY : R173 703 per annum (Level 05)
CENTRE : Kimberley
REQUIREMENTS : A Senior / Grade 12 certificate. Computer literate and proficiency in programs such
as MS 2007 Word, PowerPoint, Access, Outlook and Excel. A valid driver’s license
will be an added advantage. Knowledge of the National Water Act (Act 36 of 1998).
The Public Service Act and Regulations1994 (Act 103 of 1994). Competences:
Knowledge of Administration Procedures. Knowledge of Batho Pele Principles.
Report writing skills. General knowledge of information systems. Data capturing
skills. Office and Project Management Skills.
DUTIES : Assess completeness of the Water Use License Applications. Capturing water use
applications in the Water Use Authorization and Registration Management System
(WARMS). Maintaining water use data in WARMS. Auditing of synergy between
hardcopy forms and WARMS. Mapping data correlation with other systems.
Auditing the completeness of the data before input in WARMS. Communicating
monthly status of captured water use application to WARMS manager. Opening
files for water use application according relevant filing prescripts. Keeping a record
of water use applications. Filing correspondence with the clients. Ensuring
effective operations of hardcopy file tracking system. Ensuring the water use
registration website is up-to-date and has all water use registration products.
Support and provide reports to the WARMS Manager.
ENQUIRIES : Ms PL Mokhoantle Tel No: (053) 8308800
APPLICATIONS : Kimberley: Please e-mail your applications quoting the reference number to
NCRecruitment@dws.gov.za
FOR ATTENTION : Ms C Du Plessis


POST 20/74 : ADMINISTRATION CLERK: INSTITUTIONAL ESTABLISHMENT REF NO:
210621/29 (X2 POSTS)

Branch: Chief Operations Office – Mpumalanga
SALARY : R173 703 per annum (Level 05)
CENTRE : Mbombela (X1 Post)
Bronkhorstspruit (X1 Post)
REQUIREMENTS : A Senior / Grade 12 certificate. Experience in administration will be an added
advantage. A valid driver’s license (Attach a copy). Knowledge of Public Service
Legislation. Knowledge and understanding of administrative procedures. Good
verbal and written communication skills. Computer literacy (MS Word, MS Excel,
MS Power Point, MS Outlook, with good understand of database systems. Basic
financial management and knowledge of PFMA. Must work independently; be
responsible, self-motivated and work under pressure.
DUTIES : Providing effective administrative support to the entire sub-directorate.
Management of personnel matters. Assist with financial management and
provisioning matters. Managing the correspondence register by receiving and
distributing documents. Compiling and submitting claims for approval. Liaise with
stakeholders with regards to queries (i.e. administration and procurement) and
dissemination of information. Making logistical arrangements for meetings and
workshops. Taking and typing of minutes. Assist in the budget for the subdirectorate, procurement of goods (i.e. processing S&T, petty cash claims / VA2’s/.
Verify invoices, payment certificates and maintaining asset register (i.e. pool
equipment) and services for the sub-directorate. Make travel arrangements and
performing any other office administration related activities. Manage the filing
system of the sub-directorate. Log sheets verification prior to submission for
approval. Responsible for records management in respect of expenditures.
Inventory lists for sub-directorate. Manage stationery for the sub-directorate.
ENQUIRIES : Mr. S Shibambu, Tel No: 013-59 7326 / Ms. Mkhwanazi FM Tel No. 013-759 7515
/ Ms. Ngwamba PC Tel No. 013-759 7446 / Mr. Nkosi SG Tel No. 013 759 7335
APPLICATIONS : Mpumalanga: Please email your application quoting the relevant reference number
to MPRecruitIE@dws.gov.za
FOR ATTENTION : Ms. Mkhwanazi FM.

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