Odi District Hospital – Admin Officer (Ward Clerks Supervisor) x1


POST 26/227 : ADMIN OFFICER (WARD CLERKS SUPERVISOR) REF NO:
ODI/05/11/2020/01

SALARY : R257 508 per annum (Level 07) (plus benefits)
CENTRE : Odi District Hospital


REQUIREMENTS : Grade 12 certificate with 10 years’ experience in Patient Administration in
the hospital environment or three years National Diploma/Degree in Public
Administration/ Public Management, Office Administrative Management,
Administrative Management with 5 years’ experience in Patient
Administration. Computer literacy or Certificate with practical knowledge
of Microsoft programs (Word, Excel and internet). Must possess the ability
to plan, organize, Supervise, inspect and evaluate work of subordinates.
Good supervisory and problem – solving skills. Possess knowledge of the
uniform patient’s Fees Schedules (UPFS), (MEDICOM/PAAB) and Sound
knowledge of the Public Finance Management Act, Treasury Regulations
and practice Notes. Good report writing Skills. All candidates must have a
proven experience working in the following units Casualty (Accidents and
Emergency), Outpatient Department, other wards, Labour ward
(Maternity), Mortuary Services, Records, and an extensive knowledge of
Downtime Management processes, must also have an extensive
knowledge and experience in Patient Administration procedures, good
Supervisory and problem-solving skills. Possess knowledge of uniform
patient’s Fees Schedules (UPFS), MEDICOM/PAAB and sound
knowledge of the Public Finance Management Act, Treasury Regulations
and Practice Notes. Good report writing skills. A proven Supervisory or
Team Leader experience in patient Administration will be regarded as an
added advantage (Attach Supervisor’s testimonial). Applicants with
disabilities are urged to provide proof since the nature of the job
requirement demand a lot of walking distances due to nature of the
structural setup of the Hospital. Must be prepared to work day and night
including weekends (Shift Worker).


DUTIES : Supervise ward clerks. Compiling of Revenue checklist and Audit Action
Plan reports. Monitor and manager pottering and mortuary. Be actively be
involved in budgetary control and cost saving measures. Evaluate and
manage PMDS of staff members. Optimize the management of Patient
Administration in terms of Treasury regulations and PMFA. Ensure
effective and efficient management of patient records. Develop,
implement and monitor measures aimed at reducing waiting times in
patient admitting. Maintain effective and efficient utilization of stall. Coordinate and provide in -service training of staff and implementation of
performance agreement. Implement discipline and grievance procedures
in accordance with laid down procedures. Accept overall responsibility for
keeping confidential information within the department. Ensure ward
clerks collect correct data. Ensure patients are admitted and discharged
correctly on the PAAB system and on the TPH21 register book. To ensure
that patients are classified correctly. Managing Downtime. Putting
mechanisms in place to improve the quality information received. Ensure
monthly reports deadlines are met. Participate in service delivery
improvement programmes such as revenue. Enrichment, development
and administer the mortuary and pottering facility with a view to provide
public service. Compliance to the National Core Standards and Labour
Relations. Check correctness of patient files before taken to Records
Department for filling. Perform any lawful/legal instructions delegated by
the Supervisor.

ENQUIRIES : Mr. TR Maluleke Tel No: (012) 725 2465
APPLICATIONS : Kindly forward your application to: Odi District Hospital, Klipgat road,
Mabopane, HR Section or posted to: Odi District Hospital Private Bag
x509, Mabopane.0190.


NOTE : Applications must be submitted on form Z83, obtained from any Public
Service Department. The completed and signed forms should be
accompanied by a recently CV as well as certified copies of all
qualifications and ID document (no copies of copies allowed. Certified
copies should not be more that than six months old.


CLOSING DATE : 21 November 2020

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