Department of Basic Education – Administration Support Staff

The employment decision shall be informed by the Employment Equity Plan of the
Department. It is the Department’s intention to promote equity (race, gender and disability)
through the filling of this post(s) with a candidate whose transfer / promotion / appointment
will promote representativity in line with the numerical targets as contained in our
Employment Equity Plan. The Department reserves the right to withdraw posts, if by doing so,
the interests of the Department will be best served.

APPLICATIONS: Submitted via post to: Private Bag X895, Pretoria, 0001 or handdeliver to: The Department of Basic Education, 222 Struben Street,
Pretoria. Please visit the Department of Education’s website at
www.education.gov.za or the Department of Public Service and
Administration vacancy circulars at www.dpsa.gov.za
FOR ATTENTION: Ms J Masipa/Ms N Monyela
CLOSING DATE: 13 November 2020
NOTE: Applications must be submitted on Form Z83 obtainable from any
Public Service; Department and must be accompanied by a
comprehensive CV and certified copies of ID and qualifications (The
certification must be not older than six (6) months from the date of
the advert). NB as of 1st July 2006, all new appointments in the
public service have to be part of the Government Employee Medical
Scheme (GEMS) in order to qualify for a Government Medical
Subsidy. Correspondence will only be entered into with shortlisted
applicants. Applications received after the closing date, e-mailed or
faxed applications will not be considered. (Drivers’ License and
registration certificate must be attached when required).

POST: ADMINISTRATION SUPPORT STAFF REF NO: DBE/ASS/01
(One Year Contract with option to Renew)
G2G Project
SALARY: R370 000 per annum
CENTRE: Pretoria
Applications are invited from appropriately qualified persons for the
position in the Department of Basic Education in Pretoria. The
successful candidate will support the DoE provincial office in
collecting and compiling data providing specific school level
implementation insights in line with the deliverables or milestones of
the implementation of the school based HIV prevention activities in
target provinces and schools under the Fixed Amount
Reimbursement Agreement (FARA).

REQUIREMENTS: The applicants must be in possession of a Senior Certificate or
equivalent qualification coupled with two (2) years relevant
experience. A qualification in secretarial, office administration and
office management will be an added advantage. Job Knowledge:
The successful candidate must have good working knowledge of
Microsoft Word, Excel, and Power Point. Candidate must have
sound knowledge of administrative principles and procedures of the
South African Government and understanding of the operations of
the Public Service Sector. Skills and Abilities: The successful
candidate must have good organisational skills; experience in
managing a filling system; ability to work with diaries; analytic and
problem-solving skills; attention to detail; innovation; ability to take
minutes, learn quickly; and to work under pressure. Applicants must
have a valid driver’s license and be willing to travel.

DUTIES: The successful candidate will be responsible for providing
administrative and secretariat support to the project team including
preparing relevant project documents, following up on project
documents with other internal DBE offices and provinces; overseeing
the general office operation and maintain the office administration
condition; purchasing office supplies and equipment and maintaining
proper stock levels including arranging necessary repairs; managing
and following up on logistics for project staff obtaining the necessary
travel permits, hotel reservations, and other support as needed;
setting up meetings and booking venues, receiving visitors, and
arranging catering, arranging travel and submitting claims for travel
expenditure; taking minutes and keeping records of meetings;
making and receiving telephone calls, photocopy and fax document;
supporting the health Promotion Directorate as required. Applicants
must have a valid driver’s license and be willing to travel.

NOTE: Short-listed candidates will be required to undergo a writing test.
ENQUIRIES: Ms J Masipa Tel no: (012) 357 3295/ Ms N Monyela Tel No: (012)
357 3294