DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE – SENIOR ADMIN OFFICER (x5 Posts)


The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to
promote representativity in the Public Service through the filling of these posts and with persons whose
appointment will promote representativity, will receive preference.


APPLICATIONS : Head Office Applications: The Director-General, Department of Public
Works, Private Bag x65, Pretoria, 0001 or CGO Building, Cnr Bosman and
Madiba Street, Pretoria. For Attention: Ms NP Mudau
Durban Regional Applications: The Regional Manager, Department of Public
Works, Private Bag X54315, Durban, 4000. Corner Dr Pixley Kasem and
Samora Machel Streets Durban. For Attention: Mr R Joseph
Nelspruit Regional Applications: The Regional Manager, Department of
Public Works, Private Bag X11280, Nelspruit, 1200. Physical Address: 30
Brown Street, Nedbank Building, 9th Floor, Nelspruit.For Attention: Mr E
Nguyuza
Johannesburg Regional Applications: The Regional Manager, Department
of Public Works, Private Bag x3 Braamfontein, 2017 or hand deliver to No 78
Cnr De Beer and Korte, Braamfontein, 2017.For Attention: Mr M Mudau
Polokwane Regional Office Applications: The Regional Manager,
Department of Public Works; Private Bag X9469, Polokwane, 0700 or Hand
deliver at: Ground Floor, Sanlam Building, 77 Hans Van Rensburg Street,
Polokwane, 0699.For Attention: Mr NJ Khotsa
Kimberly Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5002, Kimberley, 8301 or Hand Deliver to 21-
23 Market Square, Old Magistrate Building, Kimberley For Attention: Ms D
Mashapa
Mthatha Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5007,Umtata,5099.For Attention: Ms N Mzalisi
Port Elizabeth Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag X3913, North End, Port Elizabeth
6056 For Attention: Ms F Clark
Mmabatho Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag X120, Mmabatho, 2735, hand
delivery: 810 Maisantoe and Albert Luthuli Streets, Unit 3, Mmabatho, 2735.For
Attention: Mr T Oagile
Cape Town Regional Office Applications: The Regional Manager,
Department of Public Works, Private Bag x 9027, Cape Town, 8000 or Hand
deliver to: Customs house building, Lower Heerengracht Road, Cape Town For
Attention: Ms. E Booysen
Bloemfontein Regional Office Applications: The Regional Manager,
Department of Public Works; Private Bag X20605, 9300 or hand delivered,
President Brandt Street Bloemfontein 9300 For Attention: Mr D Manus
Pretoria Regional Office Applications: The Regional Manager, Department
of Public Works Private Bag X229, Pretoria, 0001 or 251 Skinner AVN Building,
Cnr Andries and Skinner Street Pretoria For Attention: Ms A Mafa/ Ms K.
Tlhapane
CLOSING DATE : 20 November 2020 at 16H00
NOTE : An indication by candidates in this regard will facilitate the processing of
applications. If no suitable candidates from the unrepresented groups can be
recruited, candidates from the represented groups will be considered. People
with disabilities are encouraged to apply. Applications must be submitted on a
signed Form Z83, obtainable from any Public Service department and must be
accompanied by a comprehensive CV, recently certified (within 6 months)
copies of qualifications (matric certificate, certificates of qualifications), a valid
Driver’s License (where required) and an Identification Document. Applications
not complying with the above will be disqualified. Should you not have heard
from us within the next months, please regard your application as
unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign
and other qualifications are evaluated by SAQA. Recognition of prior learning
will only be considered on submission of proof by candidates. Kindly note that
appointment will be subject to verification of qualifications and a security
clearance. Faxed, e-mailed or late applications will NOT be accepted. People
with disabilities are encouraged to apply.All shortlisted candidates will be
subjected to a compulsory technical or competency-based exercise that
intends to test the relevant technical elements of the job as part of the interview
process. Following the technical exercise and the interview the selection panel
will identify candidates to undergo the generic management competency
assessments and successful candidate to sign a performance agreement and
be subjected to security clearance.
OTHER POSTS

POST 25/70 : SENIOR ADMIN OFFICER: CONTRACT MANAGEMENT REF NO: 2020/113
SALARY
: R316 791 per annum
CENTRE : Pretoria Regional Office
REQUIREMENTS : A three year tertiary qualification in Supply Chain Management or related
qualification. Relevant experience in Supply Chain field. Knowledge of Public
Finance Management Act; Office administration; Procurement and
provisioning policies and procedures. Financial administration processes and
LOGIS and BAS systems. Contractual policies and procedures. Effective
communication skills; technical report writing skills. Numeracy. Computer
literacy. Interpersonal relations; general office administrative and
organisational skills. Understanding of Contract management; SCM processes
and systems. A valid drivers’ license. Prepared to travel; willing to adapt work
schedule in accordance with office requirements.
DUTIES : Administer contracts in accordance with approved Contract Management
strategies and procedures. Verify the variation request to determine if it’s not
covered under the existing contract and pricing structures. Arrange
engagements with suppliers to discuss proposed variations. Ensure that
agreed variations are clearly documented. Update contract details to maintain
the integrity of contract information. Keep good records of contract
documentation. Provide advice on contracts and contract administration
processes. Check that milestone completion notices and other documents
required for payment meet contractual requirements. Advise on aspects which
deviate from contract requirements. Present and explain contract
requirements, and terms and conditions to stakeholders to support compliance
with relevant procedures. Confirm contract terms are understood by relevant
stakeholders. Establish and maintain stakeholder and supplier relationships to
identify and minimise risk. Analyse and report on specific risks associated with
contracts;
ENQUIRIES : Ms LP Khumalo, Tel No: (012) 310 5168


POST 25/71 : SENIOR ADMIN OFFICER: ACQUISITIONS MANAGEMENT (SCM) REF
NO: 2020/114
SALARY :
R316 791 per annum
CENTRE : Durban Regional Office
REQUIREMENTS : A three year tertiary qualification in Supply Chain Management or Logistics or
Finance or Public Finance Management or equivalent qualification and
relevant work experience in Bid and Quotation Administration. Competencies:
Computer skills. Sound knowledge of Government Procurement procedures,
namely Supply Chain Management, Preferential Procurement Policy Frame
Work Act, PFMA and Treasury Regulations. A Valid Driver’s license.
DUTIES : The successful candidate will be required to Supervise, manage and monitor
all transaction on bid and quotation administration. Ensure that bids are
advertised and closed in time. Ensure manual and electronic tender registers
and publish bids received on relevant tender portals. Attending and supporting
site briefing meetings. Coordinate the evaluation of the administrative
responsiveness criteria of bids and quotes. Perform secretariat function on Bid
Committees and provide advisory services. Ensure evaluation reports comply
with relevant and applicable prescripts. Manage and ensure communicate
extension of validity period of bids. Perform any other assigned duties in
relation to Supply Chain Management activities and maintain compliance.
Liaise with Contract and Legal Administration on bids awarded. Supervise staff.
It will be expected of the candidate to rotate in the Sub-directorate on an annual
basis
ENQUIRIES : Mrs N Mthethwa, Tel No: (031) 3147151


POST 25/72 : SENIOR ADMIN OFFICER: FACILITIES MANAGEMENT REF NO: 2020/115
SALARY :
R316 791 per annum
CENTRE : Durban Regional Office
REQUIREMENTS : A three year tertiary qualification or equivalent qualification and relevant
experience in the Administrative/Economic Sciences. Must be computer
literate in MS Suite. Good interpersonal and sound analytical skills. Good
communication and writing skills. Knowledge of PFMA and Treasury
Regulations.
DUTIES : Assist the Works Management team with administrative duties and address
complaints. Enhance communication between KAM, Property Payments, SCM
and Works Management. Ensure an up to date record of contractor outstanding
payments. Management of the Database. Liaise with Control Works Managers
to ensure that all queries and calls logged are appropriately attended and
finalized within deadlines. Supervise staff according to PMDS system, and
keep an up to date record of all open and closed services. Attend the Bid \ SubBid Committee meetings and ensure the empowerment of emerging
Contractors.
ENQUIRIES : Mr P Singh, Tel No: (031) 3147157

POST 25/75 : SENIOR ADMIN OFFICER: TRANSPORT (PROVISIONING AND
LOGISTICS) REF NO: 2020/118
SALARY :
R316 791 per annum
CENTRE : Cape Town Regional
REQUIREMENTS : A three year tertiary qualification in Supply Chain Management/ Logistics/
Transport Management/ Public Administration/ Equivalent qualification.
Extensive supervisory experience in Logistics Management. Sound knowledge
and understanding of pertinent policies related to procurement, National
Treasury Regulations, Supply Chain Management, PFMA, PPPFA Act and
Regulations, and Code of Conduct. Excellent knowledge of applicable financial
business systems (LOGIS and BAS). Excellent verbal and written
communication skills. Problem Solving, analytical skills and computer literacy.
An ability to handle confidential information. A valid driver’s license.
DUTIES : Management of Transport Unit. Day to day management, maintenance of fleet
vehicles and other transport related matters. Manage utilisation of subsidized
vehicles. Ensure optimum use of fleet vehicles. Ensure timely processing of
invoices and reconciliation of accounts. Ensure timely processing of excess
invoices and clearing of suspense account. Ensure timely verification and
approval of Subsistence and Transport claims. Effective budget management.
Ensure proper budget monitoring. Updating of invoices’ status on Reapatala
tracking system. Assist with preparation of quarterly and annual financial
statement. Ensure effective control measures are implemented and adhered
to. Ensure effective, monitoring of log sheet and fleet vehicle rotation.
Implementation of monthly reconciliation. Management of human resources.
ENQUIRIES : Nolitha Poswa Tel No: (021) 402 2198


POST 25/76 : SENIOR ADMIN OFFICER: SCM ACQUISITION MANAGEMENT REF NO:
2020/119
SALARY :
R316 791 per annum
CENTRE : Kimberley Regional Office
REQUIREMENTS : A three year tertiary qualification (NQF level 6) or equivalent as recognised by
SAQA. Relevant experience in Procurement/Supply Chain Management and
Supervisory experience. Knowledge of Supply Chain Management
Framework, the PFMA and Treasury Regulations, PPPFA, Prescripts on CIDB
and understanding of Advertising process, Suppliers Database Management ,
Scheduling of the Bid Committees and committee secretarial functions and
Reporting at Regional level, Good communication skills- written and verbal.
Knowledge of government procurement systems, Computer literacy (MS Office
packages). Strong communication at regional level. People management.
Relevant research skills. Organizational management. Performance
management. Knowledge and application of relevant procurement legislation \
policies.
DUTIES : Compile reports , conduct internal procurement research and provide advisory
support to Project Managers, Works Managers and Project Leaders on
procurement processes on Built Environment (Capital & Maintenance) , Asset
Management (Leasing, Acquisitions and Disposal). Ensure adherence to
prescripts in all submissions to Supply Chain Management Committees.
Supervise Supply Chain Management processes (Advertising, Database
Administration), Supervise and Manage staff work performance. Custodian for
all records of awards approved by Supply Chain Management Committees.
Perform any other assigned duties in relation to the implementation of the
supply chain management.
ENQUIRIES : Ms WSE Khumalo Tel No: (053) 838 5359

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