GOVERNMENT COMMUNICATIONS AND INFORMATION SYSTEM – ADMINISTRATION CLERK


The GCIS is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)
(i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as
defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies
of the Department will be taken into consideration. People with Disabilities with disabilities will be
accommodated within reasonable limits. Therefore preference will be given to candidates whose
appointment will assist the department in achieving its Employment Equity targets in terms of the
Department’s Employment Equity Plan.

APPLICATIONS : The DG of Government Communication and Information System, Private Bag
X 745, Pretoria 0001, or hand deliver to Tshedimosetso House, 1035 cnr
Francis Baard & Festival streets, Hatfield, Pretoria.
FOR ATTENTION : Mr S Ndlovu
CLOSING DATE : 18 September 2020
NOTE : Applicants with disabilities are encouraged to apply. Applications must be
submitted on form Z83, obtainable from any Public Service Department or on
the internet at www.gov.za/documents. The completed and signed form Z83
should be accompanied by a recently updated, comprehensive CV as well as
originally certified copies of all academic qualification(s) including the matric
certificate and ID-document. The certification must be within six (6) months.
Should you be in possession of a foreign qualification, it must be accompanied
by an evaluation certificate from the South African Qualification Authority
(SAQA). Applicants who do not comply with the above-mentioned
requirements, as well as applications received late, will not be considered. No
faxed, copied or e-mailed application will be considered. Where a driver’s
license is essential, such a license should be attached. Correspondence will
be limited to short-listed candidates only. If you have not been contacted within
three (3) months after the closing date of this advertisement, please accept that
your application was unsuccessful. The successful candidate must disclose to
the DG particulars of all registrable financial interests, sign a performance
agreement and employment contract with the DG within three months from the
date of assumption of duty and obtain a top secret security clearance. All
appointments are subject to the verification of educational qualifications,
previous experience, citizenship, reference checks and security vetting.
Following the interview and technical exercise, the selection panel will
recommend candidates to attend generic managerial competency
assessment. The department reserves the right to fill or not to fill the vacant
post. The successful candidates will enter into an employment contract with
the GCIS that will be reviewed based on performance
OTHER POSTS

POST 21/89 : ADMINISTRATION CLERK REF NO: 3/1/5/1 – 20/58
Directorate:
Security and Facility Management
SALARY : R173 703 per annum (Level 05)
CENTRE : Pretoria


REQUIREMENTS : Grade 12 with typing as a subject or any other related training course/
qualification that will enable the candidate to perform the work satisfactorily
(NQF level 5). One (1) year administration experience. Special requirements:
Knowledge and experience in executing secretarial duties. Knowledge of
general office administration, Ability to provide excellent customer service.
Ability to conceptualise and initiate new innovative approaches to optimise the
secretarial service provided to the manager. Computer literate. Language
proficiency in English, Sesotho and IsiZulu (written and verbal). Analytical,
innovative thinking ability as well as problem solving and interpersonal skills.
Organizing, telephone etiquette and typing skills. High level of reliability. Ability
to act with tact and discretion. Ability to work under pressure. Knowledge of
documentation management. Good filing (electronic and manual) and problem
solving skills. Ability to work in a decentralized environment and sometimes
travel. Presentability and high degree of etiquette. Ability to work within a team.
Ability to do research and analyse documents and situations. Knowledge of
flight and accommodation bookings. A valid drivers’ license will be an added
advantage.

DUTIES : Provide a secretarial support service to the Director and the directorate:
Provincial Office Gauteng. Provide logistical support to the Director regarding
leadership meetings. Type routine notes, memos, letters and reports. Receive
telephone calls and refer to the relevant role players. Operate office equipment
and ensure that they are in a good working order. Record engagements of the
Director and assist in the daily management of his/her diary. Clear the
Manager’s desk daily. Register incoming and outgoing correspondence.
Manage the safekeeping of documents. Draft routine documents as requested.
Arrange travel, accommodation, and processing subsequent travel claims and
currency reconciliation. Handle procurement of stationary, refreshments etc.
Set up meetings, including arrangement of meeting rooms, equipment and
catering, notifying attendees and circulate material. Collect agenda items.
Compile agendas and minutes. Provide a reception, communication and coordination service as well as office security service. Report writing, compilation,
collation. Flight and accommodation bookings. Support to the admin office with
sourcing of quotes, monthly budget projections. Minute taking and
development of target driven action plan. Ensure record management in the
office of the Director and the Directorate.


ENQUIRIES : Mr Avhasei Tshirangwana Tel No: (012) 473 0439
NOTE : Preference will be given to Coloured, Indian and White male/female candidates

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