DEPARTMENT OF HIGHER EDUCATION AND TRAINING – CHIEF ADMINISTRATIVE CLERK (X2 POSTS)


CLOSING DATE : 18 September 2020
NOTE
: NB: Please ensure that you take note of the disclaimer under each advert
pertaining to the sending of applications during the various lockdown levels.
Ensure that you use the correct e-mail address as set in each advert.
Applications with supporting documentation, including a signed Z83 from
should be emailed to the respective email addresses. Applications sent to
incorrect email addresses will regrettably not be considered. Requirements of
applications: Applications must be submitted on a Z83 form obtainable on the
internet at www.gov.za/documents and must be accompanied by (1) a
comprehensive CV, and (2) certified copies of all qualifications (including
matriculation), Identity Document, valid driver’s licence (where is required). It
is the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualification Authority (SAQA). Candidates whose appointments
promote representativity in terms of race, gender and disability will receive
preference. All shortlisted candidates for SMS posts will be subjected to a
technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the Department. The successful
candidate(s) will be required to undergo a Competency Assessment. One of
the minimum entry requirement for SMS position is the pre-entry certificate. For
more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. The Candidate(s) will be required to sign
an annual performance agreement, disclose his/her financial interests and be
subjected to security clearance. If you have not been contacted within three (3)
months of the closing date of this advertisement, please accept that your
application was unsuccessful. Suitable candidates will be subjected to
personnel suitability checks (criminal record check, citizenship verification,
qualification/study verification and previous employment verification).
Applications received after the closing date will not be considered
MANAGEMENT ECHELON

POST 21/187 : CHIEF ADMINISTRATIVE CLERK REF NO: DHET82/08/2020
Branch:
Corporate Services
Directorate: Facilities Management
SALARY : R257 508 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : A National Senior Certificate / Grade 12/ NCV Level 4. An appropriate Bachelor
Degree/National Diploma (NQF level 6) in Public Administration/Logistics or
relevant equivalent qualification will be an added advantage. A minimum 3
years’ work experience in Facilities Management is required. Knowledge, Skills
and Competencies: Knowledge and understanding of Office Space
management and Transport management. Excellent interpersonal skills, Good
communication skills (written and oral), organising and planning skills. Ability
to work independently, under pressure and in a team. Time management and
proactiveness. Problem solving and attention to detail. Computer literate
(Microsoft Word, Power Point, Access and Excel).
DUTIES : Provision of administrative support services, keep custody of office buildings.
Maintenance of office buildings, Process payment of rentals. Handle enquiries
relating to office space and parking allocation, provide administrative general
administration support. Drafting of correspondence (submissions, memos,
letters and reports). Management of Departmental vehicles, Government
garage vehicles and PPP vehicles. Management of applications and
withdrawal of subsidized vehicles. Render supervision of administrative
support, and ensure timely submission of performance agreements review and
assessment of staff.
ENQUIRIES : Mr P Mtshali Tel No: (012) 312 5089 / Mr R Kgare Tel No: (012) 312 5442 / Mr
D Moyane Tel No: (012) 312 5165
APPLICATIONS : Forward your application to this email address: DHET82082020@dhet.gov.za
NOTE : Disclaimer considering restrictions on travel during phases 5 to 2 of lockdown
levels, you are encouraged to email your application with the relevant
supporting documentation. You must quote the reference number in the subject
line.

OTHER POSTS


POST 21/188 : CHIEF ADMINISTRATIVE CLERK: REF NO: DHET84/08/2020
Directorate:
Office of the Dircetor-General
SALARY : R257 508 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : A National Senior Certificate / NCV Level 4 with 6-10 years’ experience in
clerical/ administrative work. An appropriate Bachelor’s Degree/National
Diploma (NQF Level 6) in Public Administration/ Administration or equivalent
qualification will be an added advantage. At least 3 years’ experience in clerical
/ administrative work. Knowledge of clerical duties; ability to capture data;
computer literacy and the use of the following computer applications: Ms Word,
Excel, PowerPoint and Outlook; collecting statistics; the legislative framework
governing the Public Service and knowledge of procedures in terms of the
working environment. Communication skills, client orientation and customer
focus, accountability, ethical conduct and report writing skills.
DUTIES : The incumbent will be responsible for supervision of overall general
administration in the office of the Director-General. General clerical support
services including recording, organizing, storing, capturing and retrieving
correspondence and data; updating register statistics; handling routine
enquiries; making photocopies and receiving or sending facsimiles; distributing
documents/ packages to various stakeholders as required; keeping and
maintaining the filing system for the component; typing letters and/ or other
correspondence when required; keeping and maintaining the incoming and
outgoing document register of the component. Supply chain clerical support
services including liaising with external and internal stakeholders in relation to
the procurement of goods and services; obtaining quotations, complete
procurement forms for the purchasing of standard office items and stock control
of office stationery. Keeping and maintaining the asset register of the
component. Personnel administration including maintaining a leave register
and attendance register for the component; arranging travelling and
accommodation. Financial administration including capturing and updating
expenditure; checking correctness of subsistence and travel claims and
handling of telephone accounts and petty cash for the component. Supervision
of human resources including allocation and ensuring quality of work;
personnel development; assess staff performance and apply discipline.
ENQUIRIES : Mr P Mtshali Tel No: (012) 312 5089 / Mr R Kgare Tel No: (012) 312 5442 / Mr
D Moyane Tel No: (012) 312 5165
APPLICATIONS : Forward your application to this email address: DHET84082020@dhet.gov.za
NOTE : Disclaimer considering restrictions on travel during phases 5 to 2 of lockdown
levels, you are encouraged to email your application with the relevant
supporting documentation. You must quote the reference number in the subject
line.

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