South African Post Office Limited – Assistant Company Secretary


INTERNAL & EXTERNAL
Job Title ASSISTANT COMPANY SECRETARY (L5/6)
(Position based in NPC, Pretoria)
Reports to Company Secretariat
Summation
Provide advisory and consultative specialist support and assistance to the Chairman and members of the Board, including its
Sub-Committees. To perform duties as Assistant Company Secretary according to legislative and stakeholder requirements to
ensure high levels of Corporate Governance are maintained throughout the organisation


Key Responsibilities
• Meeting administration and management (i.e. arrange meeting, draft terms of reference, prepare agenda, take
minutes, distribute minutes, etc.)
• Maintain a library of all statutory documentation and maintain a registry to ensure that all documents are filed
accurately and available when required
• Ensure correspondence is correctly routed within the agreed timeframes
• Provide specialist support and assistance to ensure Corporate Governance is maintained
• Provide specialist support and assistance relating to Ethics throughout the organisation
• Research and share, new developments / case studies to improve Governance, Ethics, Board and Executive
Effectiveness
• Ensure the efficient management, control, compliance and reporting of the function / resources in accordance with
the stipulations of the PFMA, company specific policies and regulations, national legislation, fraud prevention and risk
management principles, Corporate Governance, Skills development, Delegation of authority, etc..
Minimum
Requirements,
Job requirements,
Skills & Attributes

Contacts
Minimum Requirements
A Degree (NQF Level 7) in Commerce and/or Legal. CIS qualification will be an advantage. 3 – 5 years’ experience as
Assistant Company Secretary or Company Secretary
Knowledge and understanding of:
• Organisational awareness
• Constitution, legislation (E.g. Companies Act, PFMA) King 3, Company policies, rules and regulations
• Corporate Governance and Ethics
• Meeting procedures
• Strategy development and implementation
• Strategic process enhancement
• Change Management Methodologies
• Project management (principles, practices, techniques and tools)
• Organisational development, management techniques and good business practices
• Financial Management
• Quality Management Systems (e.g. ISO standards)
• Value Chain Management
• Risk and Compliance management
• Relevant statutes, rules and regulations


Skills and Attributes
Computer literate (Ms Word, Excel & PowerPoint), Good listening skills, Strong questioning skills, Advocacy skills, Conflict
resolution and/or mediation skills, Influencing and Negotiation skills, Advanced verbal and written communication, presentation
and selling skills, Conceptualisation and integration skills, Decision making skills, Analytical Thinking and Research skills,
Ability to analyse complex problem situations and design effective remedial solutions, Planning, Coordination & Implementation
skills, Accurate numerical computations, analytical and overall quantitative skills, Emotional intelligence, Business Acumen,
Organisational awareness, Adaptability to change, Effective Communication, Learning Agility, Initiative, creativity and
Innovation, Cross Cultural Awareness and sensitivity, Decision Making, Knowledge Management, Managing and developing
others, Relationship Building, Resilience, Customer and Client Orientation
The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in
employment, especially with regard to race, gender and disability. In compliance with the banks employment equity
plans, first preference will be given to candidates from designated groups.

Correspondence will be limited to short
listed candidates only.
If you wish to apply, and meet the minimum requirements please forward your Curriculum Vitae (CV) to
recruitment@postbank.co.za.

Please indicate in the subject line the position you are applying for. To view the full
position specification, log on to www.postbank.co.za and click on Careers.


Closing date: 2 September 2020
Position numbers: 60066586
Cost Centre:
50800

If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement,
please accept that your application has been unsuccessful. The South African Postbank SOC Limited reserves the
right not to fill the positions or to re-advertise the positions at any time