Department of Higher Education and Training – Senior Admin Clerk (x3)


The following temporary position exists at Western TVET College on the College establishment
Senior Admin Clerk (SAC) – SL 5
Human Resource Management
(3 posts)

Salary level R 14 475.35 per month plus 37% in lieu of benefits
Reference number SAC/HRM/01
Site Western TVET College (Westcol)
Minimum requirements: 1. Grade 12 certificate or equivalent.

  1. At least two (2) years appropriate experience in a Human Resources department.
    Additional requirements: • Must have extensive knowledge of the DHET selection and recruitment process.
    • Must have knowledge of the vetting process and system.
    • Must have knowledge of the process of administering of leave.
    • Must have knowledge of employment contracts.
    • Must have knowledge of the claim processes (e.g. part time and exam invigilation) and
    • General HR administration knowledge

  2. Duties • Open and sort applications
    • Preparation of relevant documentation for the sifting, shortlisting, and interview processes.
    • Sifting of applications
    • Capturing of applications on spreadsheets
    • Arrangement of venues
    • Assist with the shortlisting and interview processes
    • Assist with the completion of security check and vetting documentation, by the candidates
    • Opening of files for each candidate
    • Making copies of all relevant appointment documentation and to file it
    • Checking of leave forms and ensure that all information is correct before submission to the HR Manager.
    • Recording of leave in register
    • Capturing of leave for College paid staff on the COLTECH system
    • Filing of leave forms
    • Compile contracts, ensure that it is signed by the employee and submitted to HR Corporate
    • Checking of claims and completion of mandate
    • Assist Line Managers with induction and exit interviews
    • Monitoring of IQMS and PMDS processes
    • Capturing of ratings of IQMS and PMDS
    • Assist with the preparations of files for the moderation and verification meetings

  3. Please Note • Applications must be submitted on Form Z83, obtainable from any public service department including the college website
    (www.westcol.co.za).
    • Recommended candidates will be requested to submit certified copies of qualifications (certification must not be o lder than
    six (6) months).
    • Failure to sign Form Z83, write the correct reference number and attach all the necessary certified documents indicated
    below as required will render your application invalid:
    ➢ Completed and signed Z83
    ➢ Senior Certificate (Grade 12)
    ➢ Certified copies of qualification/s
    ➢ Identity Document
    ➢ Curriculum Vitae with contact details of three (3) references.
    • Only short-listed candidates will be contacted.
    • If you are not contacted by 31 August 2020, please consider your application unsuccessful.
    • It is the intention of the college to promote representivity in the college through the filling of the posts.
    • The applicants from designated groups especially in respect of female and people living with disabilities will receive
    preference.
    • Appointments will be done according to the Employment Equity targets.
    • The College reserve the right not to fill the position. The information of the recommended candidates will be kept in the
    college database for future use and when necessary.
    • No late applications would be accepted.
    Due to the new normal caused by COVID-19 virus, the applicant is requested to indicate the reference number and position applying for on his/her application
    and forward it to:
    Email To the attention of Human Resources Manager: hrvacancies@westcol.co.za
    Closing date: 14 August 2020 at 16:00
    Enquiries: HRM Administration
    Me Christa Badenhorst
    christa@westcol.co.za
    Telephone Number (011) 692 4004 ext. 1009