State Information Technology Agency – Admin Assistant

JOB TITLE : Admin Assistant
SALARY : R 184,452 – R 307,420
REPORT TO : Regional Head of Department
DIVISION : Prov EC: Provincial Management
Department : Provincial Management
LOCATION : Eastern Cape: East London /Bhisho
POSITION STATUS : Fixed term Contract- 3 years (Internal/External)

Purpose of the job
To provide Administrative Assistant support to the sub-department and ensure corporate support across the unit. Provide high-level
administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing
correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Key Responsibility Areas
 Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub department;
 Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure that information reached
relevant identified parties;
 Perform general office duties;
 Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub department;
 Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA travelling policy and procedures to
the satisfaction of the division; and
 Provide management support to the sub departmental Budget.

Qualifications and Experience

Minimum: Grade 12 plus secretarial/office administration diploma.
Experience: 1 – 2 years working experience within a secretarial of administrative support role to a senior manager or executive in general office
practices or procedures.
Technical Competencies Description

Knowledge of: Knowledge of principles and practices of organisation, records management and general administration
Basic principles and practices of bookkeeping.
Skills: Effective Communication; Writing skills; Analytical; Interpersonal skills; Problem solving and decision making; Computer Literacy;
Attention to Details; Office Management; Ability to operate standard office equipment; Ability to follow written and oral instructions.

Other Special Requirements
Project administration / coordination would be an added advantage.

How to apply
Internal candidates must apply using this email address:
External candidates must apply using this email address:

Closing Date: 21 July 2020

SITA is Employment Equity employer and this position will be filled based on Employment Equity Plan. Correspondence will be limited to short
listed candidates only.

 If you do not hear from us within two months of the closing date, please regard your application as unsuccessful.
 Applications received after the closing date will not be considered. Please clearly indicate the reference number of the position you are
applying for.
 It is the applicants responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).  Only candidates who meet the requirements should apply.  SITA reserves a right not to make an appointment.  Appointment is subject to getting a positive security clearance, the signing of a balance score card contract, verification of the applicants documents (Qualifications), and reference checking.  Correspondence will be entered to with shortlisted candidates only.  CVs from Recruitment Agencies will not be accepted
 CV’s sent to incorrect email address will not be considered