Department of Tourism – Personal Assistant


DEPARTMENT OF TOURISM
The Department of Tourism is an equal opportunity, affirmative action employer. It is our intention to
promote representivity (race, gender and disability) in the Department through the filling of these posts.


APPLICATIONS: Applications, quoting the relevant reference number must be forwarded to the attention
of Chief Director: HR Management and Development at Department of Tourism, Private
Bag X424, Pretoria, 0001 or hand deliver at Tourism House, 17 Trevenna Road,
Sunnyside, Pretoria. Applicants may alternatively submit by email to
recruitment@tourism.gov.za (Maximum size of 5 MB)


CLOSING DATE: 10 July 2020 at 16:30 (Late applications will not be considered)


NOTE: In order to be considered, applications must be submitted on a fully completed signed
Z83 form, accompanied by all required copies (Uncertified copies will be accepted when
submitting your application, but candidates invited to the interviews must ensure they
bring along certified copies) of qualifications, Identity Document, proof of
citizenship/permanent residence if not a RSA citizen and a comprehensive CV
(including three contactable references). It is the applicant’s responsibility to have
foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
All instructions on the application form and this advert must be adhered to. Failure to
comply with these requirements will result in the candidate being disqualified.
Correspondence will be limited to short-listed candidates only. If you have not been
contacted within three months of the closing date of this advertisement, please accept
that your application was unsuccessful. The Department reserves the right not to make
an appointment. Short-listed candidates will be subjected to screening and security
vetting to determine the suitability of a person for employment. Shortlisted candidates
may further be subject to a job related test.


POST: PERSONAL ASSISTANT: DDG DESTINATION DEVELOPMENT (DT 11/2020)


SALARY:
R 257 508 per annum, excluding service benefits (Level 7)


CENTRE: Pretoria


REQUIREMENTS: A recognised Bachelor’s Degree/National Diploma (NQF6). 3-5 years’ working
experience.


DUTIES: The successful candidate will be responsible to manage the diary and efficiently run the
office daily; Prepare and maintain year plan and calendar; Provide
secretarial/receptionist support services to the senior manager; Receive telephone calls
in an environment where, in addition to the calls for the senior manager, discretion is
required to decide to whom the calls should be forwarded; Perform advanced typing
work; Utilise discretion to decide whether to accept/decline or refer to other employees’
request for meetings, based on the assessed importance and urgency of the matter;
Render administrative support services; Ensure the effective flow of information and
documents to and from the office of the manager; Ensure safekeeping of all
documentations in the office of the manager in line with the relevant legislations and
policies; Scrutinize routine submissions/reports and make notes and/or
recommendations for the manager; Responds to enquiries received from internal and
external stakeholders; Draft documents as and when required; Filing of documents for
the manager and unit as and when required; Manage leave register for the unit;
Coordinate logistical arrangements for meetings as and when required; Make bookings
of flights, accommodations and car rental as per departmental policy and procedures
for manager; Support the manager with the administration of the budget; Manage
telephone accounts for the unit; Handle the procurement of standard items for the
activities of the manager and the unit like stationery, refreshments etc.

EE: REQUIREMENTS Preference will be given to Coloured Male, Asian Male and White Male
Candidates.
ENQUIRIES: Ms S Chettiar Tel (012) 444 6349