DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE : POST 09/33 : ADMINISTRATIVE CLERK X2


DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to promote representativity in the Public Service through the filling of these posts and with persons whose appointment will promote representativity, will receive preference.

CLOSING DATE : 20 March 2020 at 16H00

NOTE : An indication by candidates in this regard will facilitate the processing of applications. If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered. People with disabilities are encouraged to apply. Applications must be submitted on a signed Form Z83, obtainable from any Public Service department and must be accompanied by a comprehensive CV, recently certified (within 6 months) copies of qualifications (matric certificate, certificates of qualifications), a valid Driver’s Licence (where required) and an Identification Document. Applications not complying with the above will be disqualified. Should you not have heard from us within the next months, please regard your application as unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointment will be subject to verification of qualifications and a security clearance. Faxed, e-mailed or late applications Will NOT be accepted. People with disabilities are encouraged to apply. Note: All shortlisted candidates will be subjected to a compulsory technical or competency-based exercise that intends to test the relevant technical elements of the job as part of the interview process. Following the technical exercise and the interview the selection panel will identify candidates to undergo the generic management competency assessments and successful candidate to sign a performance agreement and be subjected to security clearance.

OTHER POSTS

POST 09/33 : ADMININISTRATIVE CLERK: ACQUISITIONS REF NO: 2020/44 SALARY : R173 703 per annum

CENTRE : Kimberly Regional Office

REQUIREMENTS : A Senior Certificate/Grade 12 or equivalent qualification; Appropriate experience in leasing, property administration, Financial administration, tender administration, Contract management., acquisition of property rights; conveyancing and registration of rights in property. Knowledge; Procurement directives and procedures; contract management, administrative procedures, financial administration. Skills; Numeracy, communication, computer literacy, planning and organising, interpersonal skills, general office administration, facilitation, report writing, Analytical thinking. Personal Attributes. Hard working, self-motivated, creative, ability to work under pressure, people orientated, language proficiency, trust worthy, Solution orientated.

DUTIES : Provide administrative support with the acquisition of new leases or renewals of the existing leases, termination of leases and audit queries. Obtain files and complete memorandums to Client Services of expired leases. Liaise with client departments regarding new acquisition or renewal of leases. Prepare letter of acceptance and offers. Prepare submissions to standing committees or HO. Advise Finance Section in respect of changes on PMIS. Prepare and arrange Lease Agreements for signature. Sending of original signed lease agreement to Client Departments and Landlords. Prepare letter of termination to clients 32 and Landlords. Arrange with Registry for closing of files. Receive all correspondence and queries related to leasing/acquisitions. Receive all client to the head of leasing/acquisitions; Ensure that all copies of Lease Agreements are scanned and filled; Facilitate all travelling arrangements of the section. Compile register on submissions to HO, External Clients: Client Departments/Property Owners. Interact with above in relation to all enquiries to the leasing/acquisitions section. Arrange or conduct site inspections meetings with landlords and client departments. Consolidate and compile reports regarding client inquiries and the provision and procurement of accommodation. Internal Clients. Provide support to the head of leasing/acquisitions related to all internal clients. Liaison with all sections and unit components.

ENQUIRIES : Ms Joan Van Der Merwe (Kimberly) Tel No: 053 8385281

APPLICATIONS : The Regional Manager, Department of Public Works, Private Bag X5002, Kimberley, 8301 or Hand Deliver to 21-23 Market Square, Old Magistrate Building, Kimberley.

FOR ATTENTION : Ms D Mashapa

POST 09/34 : ADMININISTRATIVE CLERK: PROVISIONING AND AUXILIARY SERVICES REF NO: 2020/45

SALARY : R173 703 per annum

CENTRE : Nelspruit Regional Office

REQUIREMENTS : A Senior Certificate/ Matric Certificate with relevant experience in provisioning and auxiliary Services (A National Diploma/ Degree will be an added advantage). Knowledge of LOGIS processes and procurement procedures. Knowledge of PPPFA and PFMA. Knowledge of BAS and SAGE Systems will be an added advantage. Computer Literate. Financial skills. Good verbal and written communication skills.

DUTIES : Check and capture request on LOGIS with regards to goods and services. Ensure that all procurement is in accordance with the PPPFA and delegations. Oversee the LOGIS process with regards to order, transit and the issuing of stock from store. Complete procurement advices for goods and services to be procured in accordance with the PPPFA and delegations. Manage LOGIS process with regard to orders, transit and the store. Ensure stock taking of store items is conducted. Capture invoices on BAS and SAGE Systems.

ENQUIRIES : Mr M.V. Mbukushe Tel No: (013) 753 6399

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